Emergency Management Association of Texas
Exhibitor Prospectus
8th Annual EMAT Symposium
March 1 - 4, 2015
San Marcos, TX
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General Symposium Information
Symposium Date and Location
8th Annual EMAT Symposium
March 1 - 4, 2015
Embassy Suites Hotel
San Marcos, TX
Hotel Accomodations
Embassy Suites Hotel San Marcos
1001 E. McCarty Lane
San Marcos, TX 78666
512-392-6450
The Purpose of EMAT
The Emergency Management
Association of Texas (EMAT) is dedicated
to the advancement of the field of
emergency management both statewide
and nationally. To that end, EMAT
engages in an array of efforts to advance
a statewide emergency management
agenda and to promote the professional
growth of the emergency management
practitioner.
Symposium Attendee Profile
Exhibitor Costs
•
•
•
Standard 6 ft. Table-top Booth = $975
12 ft. Table-top Booth = $1250
Any Oversize Display = $1475
Each booth will include floor space, one draped table, skirting, two
chairs, one trash can, electricity and a listing in the Symposium
program. Each booth entitles the exhibiting company to two (2)
attendees, who are encouraged to attend the sessions and participate
in meal / social functions.
Shipping Instructions
Due to limited storage space, exhibitor items should
not arrive at the Embassy Suites more than 3 days
prior to the Symposium date. Please ship to the hotel
address above and include your name and company name.
Exhibitors are responsible for return shipping.
Booth Space
•
Emergency Managers (city, county,
state, federal)
•
Homeland Security Professionals
•
Contingency Planners
•
•
Executive Officers
Fire Chiefs
•
Police Chiefs
•
Healthcare Disaster Professionals
•
Meteorologists
Booths will be assigned on a first-come, first-reserved basis. EMAT will
make all efforts
possible to physically
separate
competitors.
EMAT Symposium Liability
EMAT assumes no liability whatsoever for loss or damage, through
any cause, of goods, or other materials owned, rented, or leased by
the exhibitor. The exhibitor shall indemnify EMAT against and hold it
harmless for any complaints, suits, or liabilities resulting from the
negligence of the exhibitor in connection with the exhibitor’s use of
the display space.
Cancellations
In the event that it is necessary to cancel your company’s reserved
booth, no refunds will be made after February 15, 2015.
Questions
For questions, please contact the EMAT office at 877-306-EMAT (3628).
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Exclusive Events
Exhibitor Hall Schedule
Exhibitor Set-Up
Sunday, March 1, 2015
12:00 pm - 6:00 pm
Exhibit Hours
Monday, March 2, 2015
8:00 am - 5:00 pm
Tuesday, March 3, 2015
8:00 am - 3:30 pm
Exhibitor Dismantle
Tuesday, March 3, 2015
3:30 pm - 5:30 pm
EMAT uses several tactics to encourage
networking in the Exhibitor Hall including
meals and door prizes. Dedicated events
include:
Monday, March 2, 2015
AM Break
PM Break
Tuesday, March 3, 2015
AM Break
PM Break
There are several events throughout the EMAT Symposium that are
available for partial or exclusive sponsorship. These events include:
•
•
•
•
•
Breaks (4) - $500
Registration - $1000
Lunch - - $1200
President’s Reception (Monday night) - $2000
Membership Appreciation Dinner (Tuesday night) - $2500
Sponsor Benefits
$500 Break Sponsor
•
Sign placed during break
•
Conference attendee list
$1000 Registration Sponsor
•
Sign placed at registration
•
Listing in the conference program
•
Promotional material at entrance to event
•
One (1) conference attendee registration
•
Conference attendee list
$1200 Lunch Sponsor
•
Sign at location
•
Listing in the conference program
•
Promotional material at entrance to event
•
One (1) conference attendee registration
•
Conference attendee list
$2000 President’s Reception Sponsor
•
Sign at location
•
Name in conference program next to scheduled sponsored event
•
1/2 black and white page advertisement in the conference
program
•
Two (2) conference attendee registrations
•
Conference attendee list
$2500 Member Appreciation Banquet Sponsor
•
Sign at location
•
Name in conference program next to scheduled sponsored event
•
1/2 black and white page advertisement in the conference
program
•
Two (2) conference attendee registrations
•
Sponsor welcome message delivered to each conference guest
upon hotel check-in
•
Conference attendee list
Door Prizes
Door prizes will be given away at the President’s Reception (Monday
night). If your company is interested in donating a door prize, please
contact the EMAT office at 877-306-EMAT.
Advertisements and Logos
Advertisements and logos must be submitted in a JPEG, PDF or TIF
format that is 300 DPI or better. Advertisements should be sent
electronically to ematinfotx@gmail.com by January 30, 2015
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EMAT Annual Meeting
March 1 – 4, 2015
Application
And
ContractAAN
Embassy Suites Hotel
San Marcos, Texas
ANA
We invite you to participate in the EMAT 2015 Annual Meeting. Don’t miss this opportunity to interact with
emergency managers! Contact the EMAT office - Fax this form to 512/329-8943; send to 2525 Wallingwood Dr.,
Bldg 13A, Austin, TX 78746; email ematinfotx@gmail.com or call 1-877-306-3628. Application deadline is
February 10, 2015.
Company Name___________________________________________________________
Address _________________________________________________________________
City, State, Zip ___________________________________________________________
Phone __________________________ Fax ____________________________________
Contact Person ___________________________________________________________
Email Address____________________________________________________________
Fee Schedule
Table Top Exhibits – Mon. 3-2-14 & Tues. 3-3-14
Monday
8:00 am – 5:00 pm
Tuesday
8:00 am – 3:30 pm
6’ Tabletop
$ 975.00
6’ Tabletop (non-profits) $
25.00
12’ Tabletop
$1,250.00
Any oversize display
$1,475.00
Exhibitor Set up:
Sun. 3-1-15
12:00 pm – 6:00 pm
__________
__________
__________
__________
Social Functions
Breaks (4)
Registration
Lunch
Welcome Mixer
(Sunday night)
Appreciation Dinner
(Tuesday night)
$ 500.00
$1,000.00
$1,200.00
$1,200.00
__________
__________
__________
__________
$2,500.00 __________
Payment is due no later than February 15, 2015
Please Invoice
Check included in the amount of_________________________
MasterCard/Visa
E
E
M
A
T
Account#: ________________________________________
Exp. Date: ___________________ Sec. Code: _____________
Emergency Management
Association of Texas
2525 Wallingwood Dr. Bldg 13A
Austin, Texas 78746
Emergency
Management
877/306-3628-Phone
512/329-8943-Fax
Association
of Texas
ematinfotx@gmail.com
www.emat-tx.org
2525 Wallingwood
Dr. Bldg 13A
EMAT
Austin, Texas 78746
EMAT TAX ID #76-0316601
877/306-3628-Phone
Signature ____________________________________________________
512/329-8943-Fax
Billing Address_________________________________________________
ematinfotx@gmail.com
______________________________________________________________
www.emat-tx.org
_____________________________________________________________
A
n
EMAT
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