CSCC Member Meeting Minutes March 3, 2015
Location:
COS Citizens Service Center
Attendance:
31 people
Snack/Dinner: Chicken Rollups, Chicken Salad Sandwiches, Vegetables, Strawberries & Grapes
Snowing! Social time started at approximately 6:00pm
President Charlie Czarniecki opened the meeting at 6:35pm
Agenda:
 Introduction Material
 VIBeS Glow Girls
 St. Pat’s Ride & Parade
 By-Laws Changes
 Treasurer Report
 Committee Reports
 Announcements from the Floor
Sunday Social Ride Leaders – Charlie Czar
We are filling up the Sunday Social Ride leader schedule with volunteers.
January
Charlie Czarniecki
February
Al Brody / Charlie Czarniecki
March
Charlie Czar
April
Bill Gast
May
Sara Hill
June
Sharon Boyd / Dale Campbell (Lee-1 Mystery Ride)
July
Rich Hostak (Lee-1 Mystery Ride)
August
September
Janine Hegeman
October
November
December
Board Committee Chairs – Charlie Czar
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Elected Officers – Charlie, Janine, Sharon & Sara
Social – Bill Gast
Advocacy – Al Brody
BVBF – Aaron Rosenthal, Rich Hostak, CeCe Beauchamp
Community Outreach – Allen Beauchamp
Membership – Sara Hill
Ride Planning – Jean Zeh, John Pamperin
Web Site – Bob Smith, Dan Martin, Randy Susman
Bent Fork Editor – Sharon Boyd & Dale Campbell
March 3, 2015
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CSCC
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Immediate Past President - Dave VanDerWege
At Large (’15) – Lee Murphy, Chris Conboy, Ginny Barber
Slip Methods – Charlie Czar
 30 Slips from Feb CSCC Mtg (past year numbers last is most recent:) 35 / 40 / 31 / 29 / 30
 73% Did NBC 70
 Club member 8.1yrs 6.1, 5.0 / 7.0, 6.9 / 9.3, 7.0 /6.6 ,6.3/9.6
 73% had at least 1 flat tire in 2014 69 / 80 / 90 / 76 / 63
 47% had a fall with their bike in 2014 45 / 50 / 35 /33 / 57
 77% had Bike Shop Service Stop 87 / 80 / 63
 57% led at least 1 ride in 2014 60
 57% been on a Latte Ride 67
 73% read CSCC WebPage w/in last week 68 / 72 / 77 / 73
 Favorite Color Blue - 11, Red/Green/Purple - 4, Teal - 2, Pink/Turquoise/Orange/Yellow - 1
Visually Impaired and Blind Skiers (VIBeS)
• Non-Profit 501 (c) (3)
• Recruits sighted guides and volunteers to assist with downhill skiing, snowshoeing, hiking, biking
and more
• 50 active members on average – 100’s served over the last 30+ years
• Expenses: transportation, equipment, lodging, lessons, and insurance
• Main fundraiser – Benefit Ski Race, March 2 at Monarch
VIBeS Glow Girls – Dale Campbell introduced the evening’s entertainment
Marcia Barber, Diane Fitzkee, Vicky Hulsey, Pam Vandenbos, Lorie Whitehead, & Amy Abourezk
Lorie Whitehead passed the hat! Attendees were generous; Sharon will send VIBeS receipts for
donations.
St. Pat’s Ride - Janine Hegeman
CSCC will provide Course Marking, Course Marshals, Rest Stops, Food and Volunteers, Ride Leaders &
Sweeps
Check with Janine for open volunteer locations & a brief description of each location's task. It is all
pretty easy, fun, and the Bike Club benefits from your help. Please call Janine at (719-291-3814) or
EMAIL (j9hegeman@gmail.com) to volunteer.
St. Pat’s Ride VOLUNTEER MEETING: SAT, MAR 7th 9:00 A.M. Location 638 ECHO LANE, COLORADO
SPRINGS, CO 80904
BREAKFAST PROVIDED & QUESTIONS will be answered. VESTS and MAPS will be distributed. Affixing
ROUTE ARROWS will be demonstrated.
PLEASE make room in your schedule to attend and RSVP (to get an accurate count for breakfast). For
those who cannot attend, PICK UP YOUR VEST AND MAP MARCH 12, 5:00 TO 6:00 P.M. 638 ECHO
LANE
The Club will also have a booth in the Parade's Health Expo on Friday, 13 March at the Pikes Peak
Center. Stop by and visit. More information about the Health Expo is available at the event website.
Call Charlie Czar if you are able to help.
By-Law Changes
2015 Review
Proposed amendments were discussed at the March 2015 annual business meeting.
March 3, 2015
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CSCC
Background
- By-Laws reviewed by Board of Directors on Jan 27, 2015
- By-Laws found to have some grammar and spelling errors
Recommended Changes
- Article II, para 1, 3rd bullet, typo should read “through”
- Article IV, para 2, “..as well as appointed members such as..”
- Article IV, para 5, “..hold offices..”
- Article V, 1st line, “…elected Officers and specific board members”
Club Vote will be via “surveys” function on Club website in March.
Treasurer Report – Sara Hill
2014 End of Year Summary:
BVBF revenue amount decreased significantly to $45,109
Other Events revenue was $2,000
Donations were $1,024
Interest Dollars & Holiday Party Revenue
Items of Interest:
Club Meeting Expenses
Contributions
PayPal
Storage Unit
Parades
Holiday Party
Insurance
Website
Social Events/Rides
CSCC Movie Night net was $195
Income: $886
Expense: $691
2015 through February:
CSCC has $17,000 in Reserves
Budget – Sara Hill
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Budget (work in progress)
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Budgeted Income
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Budgeted Expenses
Minimum Bike Club Expenses are $7,123
The 2014 dues - $5,087; this amount does not support the minimum expenses.
2014 Bike Club Actual Profit was $3,638
Bent Fork Chronicles Newsletter – Dale Campbell & Sharon Boyd
Published a Special Edition Newsletter - March 2015 issue
Major topic was volunteer focus and income for the club in 2015
 St. Pat’s Ride
 Buena Vista Bike Fest (BVBF)
 Starlight Spectacular 2015
 Chick-fil-A Ride
2014 Successes
Addressing multiple facets of local, regional and international cycling topics
Ongoing support from Club members submitting articles & photos
Creation of a Special Edition to emphasize volunteer support
March 3, 2015
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CSCC
2014 Challenges
Receiving newsletter submissions in a timely manner
2014 Lessons Learned
Ongoing improvement to publication planning process
Increased refinement for publishing while “on-the-road”
Continue Successes of 2014!
Develop new article themes
Explore new areas of cycling interest
Incent a broader spectrum of Club members to submit articles & photos
Investigate incorporating a “Guest Column”
Potentially sourcing articles from other cycling club newsletters
Increase advocacy and bicycle legislation content
Investigate capability to output PDF files of newsletter editions
Dale would like the capability to create a newsletter PDF file that could be distributed to club members
and interested parties.
Question: do we interface with the Mountaintop Cycling Club in Woodland Park? Dale: not currently but
we will explore options.
Website Committee – Charlie Czar
Successes
- Put a new Club sequence of pictures on the banner
- Established and posted CSCC Mobile App
- Established “library” to post regional ride cue sheets
- Using the “Survey” feature to gather Club inputs
Challenges
- Annual site improvements constrained by Web budget
Lessons Learned
- Site needs continued new content to encourage frequent revisits
- Committees/Projects need to feel comfortable to manage their areas to keep them refreshed
Membership – Sara Hill
Successes
• Email dues invoices (new and renewal)
– 2008: 33 new
vs 76 drops
– 2009: 104 new vs 74 drops
– 2010: 101 new vs 166 drops
– 2011: 69 new
vs 49 drops
– 2012: 89 new
vs 132 drops
– 2013: 52 new
vs 75 drops
• Mailing renewal notices two weeks after email
• Past due notices mailed occasionally
• A few additional family logins
Challenges
• How do we retain members?
• How do we attract new members? [word of mouth!]
• How do we attract young(er) members?
• Getting and keeping brochures in local bike shops
Need to keep relationships going with the local bicycle clubs.
Currently we have 373 Members
March 3, 2015
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CSCC
Slip Methods:
Chick-fil-A SAT AM rides – set up a table for CSCC
Membership Club Cards
BVBF – Rich Hostak
The BVBF profit margin is down 40%.
Elephant Rock is scheduled the day after the BVBF date
SUCCESSES FROM 2014
• Despite fewer riders, still had nearly $8,000 profit
• Great weather, 2nd year in a row
• Late adjustment to course went reasonably well.
CHALLENGES from 2014
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Ride the Rockies (RtR) started on the same day as BVBF-impacted ridership?
• Closure of Turquoise Lake loop due to rock slide
• New permit requirements from Leadville including flaggers
CHALLENGES for 2015
• Competing with E-Rock same weekend and numerous cycling events throughout the summer
• Cutting/maintaining costs while maintaining event integrity
LESSONS LEARNED
• RtR should start later! (they are this year)
• Continue to explore marketing opportunities
• Utilize club volunteers for targeted roles
CURRENT BVBF STATUS as of 3/1/15:
• 283 riders registered
• 47 Jerseys sold
• 24 Volunteers registered
• Ongoing exploration regarding BVBF’s future
Social Committee – Bill Gast
Successes
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2014 Holiday Party – The Pinery on the Hill
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Progressive Dinner – good route out East! Hosts were excellent!
Challenges
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2015 Holiday Party
o Location / costs / potluck?
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Monthly meeting goodies
o Chick-fil-A Agreement: in exchange for CSCC support of the CFA Patriots' Festival to provide
course marshal support for the 2015 Ride for Heroes, Chick-fil-A will provide $1,500 in
catering for meetings throughout 2015.
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July Picnic/swim party – Portal Pool - Hancock
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Picnic moved from lunch to late afternoon BBQ
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Getting members to volunteer faster
Lessons Learned
* Don’t rely on past locations to be the same
- General comment(s) from last year
Other Ideas
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Surprise goodies at some Sunday Social ride
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Easter ride, Mother’s Day, Turkey ride
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A ride to the Zoo
Note: all plans hinge on 2015 CSCC funds
March 3, 2015
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CSCC
Bill would like to add unannounced social events. I.e., ice cream bars for Sunday Social Ride.
In 2015, CSCC spent $1,000 on food for the club meetings and special ride treats.
Ride Committee – Jean Zeh
*Denver Ride requires a date.
What to expect this year
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Denver Road Trip
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Expanded Mystery Ride
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LAB Bicycling Skills 123: May 2, 2015
Challenges
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Ride Leaders
Lessons Learned
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Difficult to find Ride Leaders
Scheduled:
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June 28 Mystery Ride
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July Mystery Ride
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August Mystery Ride
Dave Vanderwege - Heads up bicycle safety in Colorado Springs
CSCC is a member of the LAB; primary national organization for bicycling
It is the only formal curriculum for bicycling
In Colorado Springs 5 people are LAB certified; 4 of the 5 are members of CSCC
2014 Road 101 Course was offered.
Dave is taking the initiative to provide training; 101 Training UCCS end of May – reserved for students at
UCCS.
KoB submitted grants for two schools. They received funding. They want to offer the 101 Course to staff
and parents of the schools. There may be 3 to 5 spots opened to the bike club.
Being a LAB member, the club should sponsor several trainings.
They are planning to offer two courses; 101 is a comprehensive course of 9 hours. The model is one
evening and a full Saturday.
There is a new course – Safe Cycling 123 on Saturday, May 2. It contains basic skills and is a shorter
course for 3 hours.
Start & stop smoothly
Shift gears properly
How to ride in a straight line, close to curbs and structures
Look ahead in anticipation
Scanning both left, right and behind
Learn and use appropriate hand signals with both hands.
Course has application for these items properly.
The course would be open to Club members. We could use course as a membership development
opportunity. Experienced riders can learn/teach these basics to others.
Road 101 is a 9-hour course. Should we offer this course in the summer or fall? Summer is the
preferred timeframe.
Could we share sponsorship with a local bike club? Yes, good idea!
We could also sponsor multiple courses during a year.
Janine took the 2014 Road 101 Course and learned a lot about riding, riding safely and bicycle
components. She recommends everyone in the bike club to take the course.
People commented about the availability of mountain bike rides. Jean said that a source is available; just
contact Jean Zeh.
March 3, 2015
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2015 Special Rides and Activities:
2015 CSCC Special Rides & Activities
Check back for updates
Date
Name
15-Feb
Valentine's Ride
14-Mar
*St Pat's Ride
15-Mar
Spud Ride
Apr?
Hill Climb Ride Starts
5-Apr
Jelly Bean Ride with a Twist
?
Denver Road Trip
10-May
Mother’s Day
4-Jun
Buena Vista Margarita and Cheesecake Extravaganza
6-Jun
*Buena Vista Bike Fest
7-Jun
BVBF Volunteers' Ride
13-Jun
Saturday Road Ride moves North
20-Jun
*Starlight Spectacular
28-Jun
One stop Mystery Ride
3-Jul
Shady Lane Ride
Sun. in July
One stop Mystery Ride
Sat. in July
Picnic
Sat. in Aug
Mystery Ride
29-Aug
Ride 'n Movie
Aug 17-23
US Pro Cycling Challenge
5-Sep
Saturday Road Ride moves South
5 or 6-Sep
Balloon Glo Ride ?
7-Sep
Memorial Balloon Ascent and Breakfast Ride
12-Sep
*Ride for the Heroes
25-Oct
Progressive Dinner Ride
22-Nov
Tour de Turkey
5-Dec
Festival of Lights Parade
? Dec
Holiday Party
1-Jan-16
Frozen H2O Bottle Ride
Advocacy / Outreach Committees – Charlie Czar for Al Brody
Successes
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Grant funding sent to local government to help fund bicycle financial impact study
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Pikes Peak was opened to bicycles in 2013
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Saturday, March 15th
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St. Pat’s Day Pedal – 50k plus a wee bit ride
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TRP Adaptive Cycling Ride Kickoff - ~5k ride Downtown
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CSCC/Cycling Community entries into the St. Patrick’s Day Parade
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Event Expo – CSCC table at Pikes Peak Center
o 2 people for about 4 hours (10a-7p)
o Event website: http://www.csstpats.com/
Outreach – Charlie Czar for Allen Beauchamp
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Kids on Bikes
March 3, 2015
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CSCC
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Financial Contribution, Volunteers and Teachers involved in the club
Starlight Spectacular Rest Stop at Bancroft Park on Saturday Jun 14th
Contributions from BVBF to many Cycling- Related Non-profits
National Bike Challenge Mar 1st through Sept 30th
Winter of Cyclists movie was Mar 4th at Old Town Bike Shop, and repeat Nov 4th Club Meeting
Announcements from the Floor:
National Bike Challenge begins in May; check the CSCC Website for information – Charlie Czar
(Sunday Social Ride) Spud Ride – need a Host or the event will not happen this year. Just bake potatoes.
Additional food provided from St. Pat’s Ride rest stops
Dale how many people read the special edition newsletter? Most present read the Special Edition
newsletter.
The next CSCC meeting is on April 7th – 6:30p at Garden of the Gods Citizen Service Center
The meeting closed 8:10pm
Respectfully submitted, Sharon R. Boyd, Secretary - Colorado Springs Cycling Club
Sharon_boyd_co@msn.com
March 3, 2015
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