THE UNIVERSITY OF DODOMA
COLLEGE OF EDUCATION
DEPARTMENT OF ECONOMICS
COURSE NAME: COST BENEFIT ANALYSIS II
COURSE CODE: EN331
COURSE INSTRUCTOR: MR BONGOLE, A.J
NATURE OF WORK: PROJECT
PARTICIPANTS DETAILS
S/N
01
02
03
04
NAME
MAKUNGA, Neema
MWAKALINGA, Lupakisyo
MUSA, Malik
SEME, Andrew
REG: NUMBER
T/ UDOM/2009/
T/ UDOM/2009/ 10214
T/ UDOM/2009/ 15005
T/ UDOM/2009/ 10230
DEGREE PROG
BED-COM
BED-COM
BED-COM
BED-COM
SIGN
PROPOSAL FOR THE AGRO-DEALER DEVELOPMENT PROJECT FUNDED BY AGRA IN
TANZANIA – MOROGORO
ABSTRACT…………………………………………………………………….………. 1
BACKGROUND OF INFORMATION……………………………………….………...2
METHODOLOGY AND APPROACH …………………………………………..……3
Study population………………………………………………………………….…….3
Project review framework……………………………………………………………….3
Project design……………………………………………………………………..….…4
Project relevance………………………………………………………………………...4
Effectiveness and efficiency…………………………………………………………….5
Impact and sustainability………………………………………………………………..5
Lesson learned………………………………………………………………………… .6
DATA COLLECTION METHOD………………………………………………….….6
Literature review………………………………………………………………………..6
Interview………………………………………………………………………………...6
Questionnaires…………………………………………………………………………..7
Observation……………………………………………………………………………..7
Direct informant method………………………………………………………………..7
Field work coordination………………………………………………………………...8
Sample framework and technique…………………………………………………....8
Sampling and sample size determination………….……………………………………8
DATA ANALYSIS………………………………………………………………….9
Data quality and synthesis…………………………………………………………..9
Stakeholders Discussion……………………………………………………………..9
TEAM COMPOSITION AND TASKS ASSIGNED………………………………10
Team composition………………………..………………………………..………..10
PROPOSED WORK PLAN………………………………………………………...11
THE PROJECT REVIEW REPORT PHASE…………………………………...13
Data presentation and/Discussion………………………………………………...13
Conclusion and Recommendation………………………………………………..13
APPRECIATION…………………………………………………..…………….14
PROFILE OF THE CONSULTANT (S) AND DETAILED CV………………..14-20
EXPECTATIONS FROM AGRA IN TERMS OF LOGISTICAL,
TECHNICAL, AND OTHER FORMS………………………..…………………20-21
NAMES AND CONTACT INFORMATION OF REFEREE………………………21
REFERENCES………………………………………………………………………22
ABSTRACT:
The main objective of this proposal is to strengthen agro-dealer network and to facilitate their
access to agricultural inputs (fertilizer and improved seeds), better extension services, soil
management practices, financing and linkages to cash markets
The conceptual framework will be tested through a survey of community members, female and
male in Morogoro. Morogoro municipal, the survey methodologies and approaches will be used
are theoretical and empirical literature review,physical observation, meeting and discussions,
Questionnaire survey and interview were also Documentary review conducted.
1.0. BACKGROUND OF INFORMATION
The Alliance for a Green Revolution in Africa (AGRA) is a dynamic African-led
organization that works in partnerships to help raise agricultural productivity and
incomes of millions of smallholder farmers. Through the Soil Health Program (SHP),
CNFA was provided with a two-year grant (2009-SHP 008) amounting to
US$1,498,772 to implement an agro-dealer development project in Tanzania by
linking rural smallholder farmers to a commercial network of over 1,200 rural,
certified agro-dealers. The project’s main objective was to strengthen agro-dealer
network and to facilitate their access to agricultural inputs (fertilizer and improved
seeds), better extension services, soil management practices, financing and linkages
to cash markets.
AGRA’s vision is of a food secure and prosperous Africa achieved through rapid,
sustainable agricultural growth based on smallholder farmers who are primarily
engaged in the production of staple food crops in Africa. The main goals of AGRA by
2020 are to: i) Reduce food insecurity by 50 percent in at least 20 countries ii) Double
the incomes of 20 million smallholder families and iii) Put at least 30 countries on
track towards attaining and sustaining a uniquely African Green Revolution. The
project ended in June 2011.
2.0. METHODOLOGY AND APPROACH
2.1 STUDY POPULATION
The intension will be the AGRA beneficiaries especially for the projected
implemented in Morogoro i.e Farmers, ministry of Agriculture, food security
cooperatives.
2.2. PROJECT REVIEW FRAMEWORK
The framework for project review conducted in Morogoro will focus on the following
categories: project design, relevance, efficiency, effectiveness, impact and
sustainability and against original project objectives, taking into account of the
realities on the ground and the extent to which the project addressed the needs of its
stakeholders.
2.2.1 PROJECT DESIGN
1.Through established projects in Morogoro met the intended programs objectives.
2.Through having resources in terms of physical and financial in terms of grants
amounted to USD 498.772 financed for soil Health Program (SHP), does it adequate
for project management and planned activities.
3.Through having partnership of AGRA Organization have been able to arrange and
identify its roles and responsibilities in proper manner.
4. The projects implementers have been able to deliver planned resources and these
resources were enough to deliver the intended results?
5. In case planned resources did not provided intended results, what were the intended
causes i.e fund embezzlement, and external causes i.e climate change, social culture.
6. Through projects objectives have the projects generate any unintended results both
positive and negative to the targeted project results.
7.What was extent successful of projects and that was due to what?
8. What were the recommendation on whether they were best to achieve the best
project objectives?
2.2.2. PROJECT RELEVANCE
The relevance of the project review proposal will base on the objectives of the project
conducted concerned with meeting the requirement and needs of the project designer,
implementers, the beneficiaries in development of Agriculture activities in Tanzania i
Its relevance will base on the following evaluation questions:
1. The intended objectives have been attained?
2. The project was implemented as the way they designed concerning strategies
process structure and instutional supposed to conduct the project?
3. Does the review help AGRA /HSP to be awere on success or not of agro-dealer
model?
4. What key recommendation does AGRA should be given concerning in future
similar ago-dealer development project in Tanzania?
5. How the project progress in developing a functional national agro-dealer network
(TAGMARK).
2.2.3. EFFECTIVENESS AND EFFICIENCY
The effectiveness and efficiency of the project will be proposed on the cost, inputs
and results/outcomes of the project respectively.
This will focus on the following criterion:
1. Does the costs meet the intended budget of the project?
2. Does inputs/resources used in proper way as they allocated in the project?
3. Beneficiaries are they aware and feel that projects are part and parcel of
owns(sense of ownership)?
4. Have the planned benefits reach to the targeted group as the way they designed?
5. Did the implementation process take into account the environmental issues so as
to bring sustainability?
6. Does the implementers have qualified knowledge and CV’s in the performing that
project?
7. The institutional structure, time and duties assigned are they relationship to
provide intended results?
2.2.4. IMPACT AND SUSTAINABILITY
This will be viewed concerning the outcome of the project after have been
implemented in few years. The impacts can be both positive and negative depending
on social, cultural or financial, economic and environmental condition beneficiary
saw after implementing the project.
Our guiding question concerning impact and sustainability will focus on:
1. Does the beneficiaries such as farmer have the access concerning agricultural
inputs (fertilizer and improved seeds) and extension services?
2. Does the market for agricultural product have been linked and financing so as to
help farmer sell their product without problems?
3. Does the project help the beneficiary to increase their income and stand of living
including access to education, food and saving?
4. Does the project have any negative impact such as invironment degradation,
biodiversity loses and changing farmers original way of farming, what causes of it
and possible solution?
5. Does the project bring sense of ownership to the beneficiaries such as farmers and
other people within the society?
6. There is good relationship between institutional network, financing of project and
other stakeholders such as farmers?
2.2.5. LESSON LEARNED
In implemented of that project by AGRA there various things to be learned and that
will be guided by the following:
1. What has been learned through project design and structures and evaluation
technique?
2.
What has been learned concerned with team composed and detailed CVs of the
implementers of the projects?
3. What policy or sector should AGRA cooperate with in development better
projects in future?
4. What ethical issues to be included in evaluating the project?
2.3. DATA COLLECTION METHOD
In our proposed for project review, we will try to use various data collection methods
by considering the resources and time availability and environmental where the data
are needed to be collected.
2.3.1. LITERATURE REVIEW
By reviewing various document through running the project and that will help to
understand overall project plan, implementation, financing and expected outcome
with respect to project goals and objectives.
The literature will be viewed include project proposal, data bases, contracts, financial
records and budgeting, inception report, evaluation report, field work and other
project related files.
2.3.2.INTERVIEW:
This will cover face to face conservation to various stakeholders such as farmers,
partners, experts,
in various field especially Agriculturist, statistician and
psychologist. Through interview It will help to gather their opinions about the project
in terms of project goals, achievements , challenges and expected result and
outcomes.
This will involves invitation of some of gradutes from college of education to
undertake interview activities through surveying to various farmers , markets and how
does financed activity progressed.
2.3.3.
QUESTIONNAIRES
Both open ended and closed ended questionnaires will be conducted in order to get
relevant data from stakeholders.
In order to run that program in time we will invite some our fellow undergraduate
from various degrees offered at university of Dodoma in order to make that data
collection method and more efficient and effectiveness. This will be followed by
conducting one day seminar to train them about the aim of that work and costs through
inviting them should be considered.
2.3.4. OBSERVATION
This involves direct evidence of the eye to the place where the project was
implemented and to the farmers and other stakeholders in order to witness what had
been occurred. Through observation it will ensure both reliability and validity of
information collected by AGRA programme.
2.3.5. DIRECT INFORMANT METHOD.
This will be used to gather information from key project’s stakeholders, forexample
Agro-dealer and inputs seller and inputs suppliers, specific service providers such as
transport of Agricultural product and other stakeholders like farmers.
2.3.6. FIELD WORK COORDINATION
To get high sensible results on that project review assignment while maintaining
independence/neutrality, the review shall adopt a participatory approach, therefore the
proposed methodology will entail consultantations and focus group discussion with key
stakeholders and both desk review and field visits to the project implementation areas.
Therefore to obtain primary data from the project’s beneficiaries, implementers and
stakeholders in the project zones.
A pre-visit and meeting should be conducted between the project coordinators and staff
before undertaking the assignment that will help to be aware on the focus and direction
of project review. After pre-visit team of staff should confirm on expected way of
review process.
The recruitment should be done according to the competence and familiarity with the
assignment including partners and specific setting and environment for example skills
in Agricultural evaluation project, data collectin and analysis. Also there should be
assessor in order to assess the performance of staff activities that will help to
monitoring and evaluate in a good manner.
Field work will follow after identifying the responsible of staff, the field will involves
direct contact with all stakeholders such as communities
3.0.SAMPLE FRAMEWORK AND TECHNIQUE
3.1 Sampling and sample size determination
3.1.1 Sample area / population:
The AGRA project’s beneficiaries in Tanzania especially in Morogoro will form a
sample frame, therefore through that also population included in the sample for all
people in Morogoro.therefore to ensure that data collected are more meaningful to be
used in that project review in relation with project objectives both probability and non
probability sampling technique will be used such as simple random, systematic,
multistage, convenience, judgemental and strategic sampling, that technique will be
select various stakeholders.
3.1.2. Systematic sampling procedures
Systematic sampling will done used depending to certain order from the list of
population, this will help to select direct beneficiaries such as farmers and other
household to provide their view on the implementation of AGRA projects.
The criteria used in that sampling technique will be time and reduce cost of data
collection activities in various villages and wards.
3.1.3. Judgemental sampling procedures
Judgemental sampling will done to select sample which will help for the specific purpose.
Sample may include project accurate recommendation depending on specific information
on the implementation of the project.
3.1.4. Multistage sampling procedures
Multistage will done to select districts, wards and villages on where the project
implemented. The criteria used to select village and village in choosing sample size will
include time, accessibility of the area and place where accurate data can be obtained.
4.0. DATA ANALYSIS
In the analysis of the data finding the reported with respect to furnishing the evidence for
each objective or question asked to make sure data collected in a certain quality and
capture well to the information sources; the realibility and validity of data should be
considered.
The analysis can be done using SPSS, SAS, Excell, spreadsheet, and LIMDEP.
4.1.Data quality and Synthesis
In order to make data are in certain quality, the consultants will compile and
synthesis in appropriate to both questionnaires and interviews in respect to AGRA
objectives. The quality information will analysed on the following grown of
project relevance, efficiency, effectiveness, impact and sustainability, because
from these informations the consultant can provide good recommendation,
challenges, achievements of the projects
4.2.Stakeholders Discussion
After data collected there should be discussion between consultants and project’s
coordinators on information analysed for better understanding and ready to take
an action.
5.0. TEAM COMPOSITION AND TASKS ASSIGNED
5.1. Team composition
This involves brief profile and details CVs of consultants for project’s evaluation
work from AGRA. The consultants are experienced in monitoring and evaluation,
agricultural programming, project management, survey, economics, writing skills
and budgeting .
The review work will done in collaborative between us as a team of Cost-Benefit
analysis and other experts from various field related to project review assignment
such as Agriculture, Economics, and Research work.
Through our team of Cost-Benefit Analysist and Economist we will lead the team
in order to ensure role and responsibilities of quality work is attained..
Names and task assigned of staff are as follow below:
Names of staff
Area of expertise
Position
Task assigned
assigned
Mr Musa, M.
Mr Mwakalinga, L.
Ms Makunga, N.

Surveys

Team Leader

Research

Mobilization meeting

Agriculture

Analysis

Assessments

Data collection

Report writing

Team Leader
Extension ser-
Deputy team

quality control
vices
Leader/survey

documents review

Agriculture
Coordinator

oversight data collection

Surveys

Analysis

assessment

Workshop coordinator

Agriculture
Economist/

Documents review

Research
Cost Benefit

Analysis design of evalu-

Surveys
Analysis

M&E
aluation tools

Development data collection

Data Management and
Analysis
Mr Seme, A.

Data Cleaning

Report writing

Surveys
Agro

Quality control

Research
Economist/

Preliminary documents

Assessments
Statistics

Extension
review

screen
services

Mr Bongole,A.J.


Draft Report
Monitoring &
Project

Quality control
Evaluation
Management/

Logistics
Project
M&E

Mobilization meeting

Support workshop
Management

Development of data
Policy analyst
coordinator

Facilitate the preparation
of report.
6.0.PROPOSED WORK PLAN
1 Weeks
Task
Mobilizatio
n meeting
&Briefing
1
2
2 Weeks
3
5
6
7
9
3 Weeks
10
11
12
4 Weeks
13
14
15
16
17
18
19
20
Literature
review
Preliminary
field visits
Inception
report
Survey
Tools
Developme
nt
Training of
field
personnel
FIELD PHASE
Data
collection
ANALYSIS AND REPORTING PHASE
Data entry
& cleaning
Data
Analysis
Validation
Meeting/W
orkshop
Writing &
submission
final report
7.0.THE PROJECT REVIEW REPORT PHASE
7.1.Data presentation and/ Discussion
The consultants through coordination of teams should presents findings based on
assignment objectives and evaluation criteria such as relevance, efficiency and
effectiveness.
After presentation of findings to the project coordinators, there should be
discussion among team of experts and project coordinator so as to provide
accurate information to the implementation of projects and that should base on
evidence of Data collection methods from AGRA project beneficiaries.
7.2 Conclusion and Recommendation
7.2.1 Conclusion
After discussion among team of stakeholders there should reach to the conclusion
so as to provide the chance for consultants to provide recommendation of further
project implantation of AGRA in Tanzania.
7.2.2 Recommendation
The proposed practical recommendation which are sufficient and accurate
information to be provided to AGRA / SHP and partners should base on the
following ground:
What are the extent of project attaining objectives and what things limit to gain
level of project outcome if any
1. Resources / inputs should be used in accurate manner and we insist
the AGRA to raise financing in order to have good budget for
project implementation.
2. The collaborate between private and public sector by AGRA
should put into consideration in order to make project to be more
efficient and effective.
3. The sense of ownership spirit should be encourage the
beneficiaries in order to make AGRA project more meaningful.
4. In order to get accurate benefit and cost environmental goods
should be identified to the project implemented areas and society
as whole.
5.
8.0. APPRECIATION
The consultants should recognize and accept the efforts of AGRA and to all staff
whom support so much in providing initial information and logical facilitation to the
consultants in performing their work in proper manner.
9.0.PROFILE OF THE CONSULTANT (S) AND DETAILED CV
1ST CONSULTANT
9.1.OBJECTIVES
To become an effectives and productive in well conducting and organized a proposal
in the agro-dealer development project funded by agra in tanzania – morogoro after
getting an opportuinity.
9.2.PERSONAL PARTICULARS
Surname
: Seme,
First name
: Andrew,
Date of birth
:12th , October, 1984,
Religion
: Christian,
Marital status
: Single
Age
: 28 years,
Sex
: Male,
Nationality
: Tanzanian
9.3. CONTACTS:
P.O BOX 118
KYELA – MBEYA
TANZANIA
E-mail: Aseme2011@gmail.com
+255(0768)857911
9.4. LANGUAGE:
English and Kiswahili – fluent in speaking, reading and writing.
9.5. EDUCATION QUALIFICATIONS
PERIOD
AWARDS
INSTITUTIONS
2009-2011 Master in Economics
The university of Dodoma
2005-2008 Barchelor Degree in Agricultural
Sokoine University of Agriculture
Economics
2004-2005 Advance Certificate for Secondary
Mwakaleli Secondary School
Education
2000-2003 Ordinary Certificate for Secondary
Meta High School
Education
1993-1999 Certificate for Primary Education
Kabanga Primary School
9.6. WORK EXPERIENCE:

Experience of 10 years in conducting project/program evaluations,
particularly in the area of agricultural programming, cooperatives and
Agro-dealer development.

Experience in survey fieldwork (data collection, validation, entry and
analysis)
9.7. COMPUTER SKILLS
2009/2011: Computer literate in the following program

Introduction to computer

Microsoft Word, Excel, Power Point, Database, Statistical data
analysis, Internet and E-mail.
Institute: The university of Dodoma.
Award: : Included in Master of Economics
9.8. HOBBIES

Watching Movies, reading novels and Books.

Learning new ideas and exchanging views.

Make and meet new friends
2ND CONSULTANT
9.3.OBJECTIVES
To become an effectives and productive in well conducting and organized a proposal
in the agro-dealer development project funded by agra in tanzania – morogoro after
getting an opportuinity.
9.4.PERSONAL PARTICULARS
Surname
: Musah,
First name
: Malick,
Date of birth
:12th , October, 1985,
Religion
: Christian,
Marital status
: Single
Age
: 27 years,
Sex
: Male,
Nationality
: Tanzanian
9.3. CONTACTS:
P.O BOX 118
KYELA – MBEYA
TANZANIA
E-mail:
+255(0712)838274
9.4. LANGUAGE:
English and Kiswahili – fluent in speaking, reading and writing.
9.5. EDUCATION QUALIFICATIONS
PERIOD
AWARDS
INSTITUTIONS
2009-2011 Master in Economics
The university of Dodoma
2005-2008 Barchelor Degree in Agricultural
Sokoine University of Agriculture
Economics
2004-2005 Advance Certificate for Secondary
Mwakaleli Secondary School
Education
2000-2003 Ordinary Certificate for Secondary
Meta High School
Education
1993-1999 Certificate for Primary Education
9.6. WORK EXPERIENCE:
Kabanga Primary School

Experience of 10 years in conducting project/program evaluations,
particularly in the area of agricultural programming, cooperatives and
Agro-dealer development.

Experience in survey fieldwork (data collection, validation, entry and
analysis)
9.7. COMPUTER SKILLS
2009/2011: Computer literate in the following program

Introduction to computer

Microsoft Word, Excel, Power Point, Database, Statistical data
analysis, Internet and E-mail.
Institute: The university of Dodoma.
Award: : Included in Master of Economics
9.8. HOBBIES

Watching Movies, reading novels and Books.

Learning new ideas and exchanging views.

Make and meet new friends
1ST CONSULTANT
9.5.OBJECTIVES
To become an effectives and productive in well conducting and organized a proposal
in the agro-dealer development project funded by agra in tanzania – morogoro after
getting an opportuinity.
9.6.PERSONAL PARTICULARS
Surname
: Mwakalinga,
First name
: Lupakisyo,
Date of birth
:12th , October, 1984,
Religion
: Christian,
Marital status
: Single
Age
: 28 years,
Sex
: Male,
Nationality
: Tanzanian
9.3. CONTACTS:
P.O BOX 336
KYELA – MBEYA
TANZANIA
E-mail: Mwaka2lupa@yahoo.com
+255(0763)865594
9.4. LANGUAGE:
English and Kiswahili – fluent in speaking, reading and writing.
9.5. EDUCATION QUALIFICATIONS
PERIOD
AWARDS
INSTITUTIONS
2009-2011 Master in Economics
The university of Dodoma
2006-2009 Barchelor Degree in Economics
University of Dar es salaam
2005-2006 Advance Certificate for Secondary
Songea Boys High School
Education
2001-2004 Ordinary Certificate for Secondary
Tukuyu secondary School
Education
1994-2000 Certificate for Primary Education
Kafundo Primary School
9.6. WORK EXPERIENCE:

Experience of 10 years in conducting project/program evaluations,
particularly in the area of cooperatives and Agro-dealer development.

Experience in survey fieldwork (data collection, validation, entry and
analysis)
9.7. COMPUTER SKILLS
2009/2011: Computer literate in the following program

Introduction to computer

Microsoft Word, Excel, Power Point, Database, Statistical data
analysis, Internet and E-mail.
Institute: The university of Dodoma.
Award: : Included in Master of
9.8. HOBBIES

Watching Movies, reading novels and Books.

Learning new ideas and exchanging views.

Make and meet new friends
10. EXPECTATIONS FROM AGRA IN TERMS OF LOGISTICAL,
TECHNICAL, AND OTHER FORMS
The expectation we want to reach from AGRA/ soil health programs and partners
with sufficient and accurate information to make an informed judgement about the
past performance of the project.
The another expectation we want to reach from AGRA we shall look on the level of
achievements on activities, outputs, outcomes and the overall level objectives as
stated in the documents if are incremental and reached.
Well implementation strategies and process/ structures, including so as to achieve the
project objectives like:
1. To strengthen Agro-dealer network and to facilitate their access to Agricultural
inputs (fertilizers and improved seeds).
2. Better extension services
3. Soil management through the Soil Health Program (SHP).
4. Financing and linkage of cash Markets
Also the expectation from AGRA / SHP must understand the success or not of the
Agro- dealer Model and the substantiality of the achievements from the
investment.
The expectation from AGRA shall deals with the progress in developing a
functional national Agro- dealer Network (TAGMARK).
10.0.
NAMES AND CONTACT INFORMATION OF REFEREE
Name of referee: MR Abiud J. Bongole,
Contact information of referee: P.O BOX 118
DODOMA
TANZANIA
E-mail: Bongoleaj@yahoo.com
+255(0785)867766
REFERENCES
AGRA (2011). Terms of references to conduct an end of project review for the agrodealer development project funded by AGRA in Tanzania-Morogoro, Nairobi, AgraAlliance.
Omari, M. (2011), Concept and Methods in Educational Research, A practical guide
Based Experience. Dar es salaam. OUP.
AGRA (2011). Agra Dead Project Evaluation Guideline, Kenya: Agra-Alliance.