The University of Warwick
Request for Quotation
REQUEST FOR QUOTATION
University of Warwick Reference
Brief Overview of Requirement
Date of Issue of RFQ
Deadline for Submission of RFQ
University of Warwick Contact
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The University of Warwick
Request for Quotation
SECTION A – INSTRUCTIONS FOR SUPPLIERS
A.1) USE OF IN-TEND
Interested suppliers are invited to submit their quotations based upon the information
contained within this Request for Quotation document.
All interested suppliers must provide their submissions via the University of Warwick’s InTend procurement site www.in-tendhost.co.uk/universityofwarwick.
Should Suppliers experience difficulties in accessing or using the site they are invited to
contact the University of Warwick contact for this RFQ (detailed on Page 1).
Any correspondence from Suppliers relating to the RFQ, whether relating to technical,
commercial or other issues and including but not limited to technical questions
against the specification must be communicated using the In-Tend Correspondence
function. Failure to do so may result in the queries being excluded from the RFQ
procedure.
Any additional information deemed relevant by the University or answers to queries of such
nature that would be of interest to all participating parties, will be communicated quickly and
equally to all participating applicants via the In-Tend Correspondence function with the
University’s tracked Question and Answer document.
Quotations must be submitted no later than 12noon on the deadline for this RFQ – (detailed
on Page 1)
One electronic copy of the entire Quotation response must be submitted via the In-Tend
website (please clearly label the title of all electronic files uploaded)
THE UNIVERSITY OF WARWICK RESERVES THE RIGHT TO AUTOMATICALLY
DISQUALIFY ANY SUPPLIER FAILING TO ELECTRONICALLY SUBMIT THEIR
QUOTATION AND / OR FAILING TO MEET THE REQUIRED RFQ DEADLINE
A.2) COMMERCIAL TERMS
The University of Warwick normal business terms are 30 days from date of invoice
Payment will become due subject to the above upon the University of Warwick’s full
acceptance of the items / service
This Request for Quotation and any resulting Purchase Order will be subject to the University
of Warwick General Conditions of Purchase / Service – attached as Appendix I to this RFQ
Prices quoted must remain valid for a minimum period of 90days from the RFQ deadline
A.3) FREEDOM OF INFORMATION ACT 2000
Under the Freedom of Information Act 2000, the University cannot not guarantee that
information provided by your company during the course of this RFQ procedure or any
resulting contract, will be held as confidential, though the University will not routinely release
such information to interested parties unless advised to do so by our legal advisers or in order
to meet our statutory requirements.
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The University of Warwick
Request for Quotation
SECTION B – OVERVIEW OF REQUIREMENTS
B.1) PROJECT OVERVIEW
B.2) DEPARTMENT OVERVIEW
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The University of Warwick
Request for Quotation
B.3) TECHNICAL SPECIFICATION
B.4) QUANTITY REQUIREMENTS
B.5) ADDITIONAL REQUIREMENTS
e.g warranty, training, documentation, key milestones, installation and commissioning
requirements, demonstration of past experience (nb: references not followed up as
standard under RFQ procedure)
B.6) REQUIRED DELIVERY TIMESCALE
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The University of Warwick
Request for Quotation
SECTION C – ASSESSMENT OF QUOTATIONS
Suppliers should ensure their quotations fully address all information requested within this
RFQ document.
Suppliers should ensure that any quotation fully meets the specification required. The
University of Warwick reserves the right to discount any quotation which does not fully meet
the specification
The University of Warwick reserves the right to seek clarification with suppliers upon receipt
of quotations
Evaluation will be based upon the most economically advantageous tender in terms of:
Criteria
Weighting %
Total Cost
100
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The University of Warwick
Request for Quotation
SECTION D – QUOTATION RESPONSE
SUPPLIERS MUST ENSURE THAT A FULL RESPONSE TO ALL SUBSECTIONS WITHIN
THIS SECTION D ARE PROVIDED WITHIN THEIR QUOTATION
D.1) SCHEDULE OF PRICING
All prices to be ex VAT and quoted in £GBP
Pricing to be itemised for all items proposed
For items of equipment, pricing should be inclusive of delivery, installation and
commissioning of the instrument
SUPPLY, DELIVERY, INSTALLATION AND COMMISSIONING
Item
Price £ Ex VAT
Total Cost
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The University of Warwick
Request for Quotation
D.2) RESPONSE TO ADDITIONAL REQUIREMENTS
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The University of Warwick
Request for Quotation
D.3) CONTACT DETAILS AND DECLARATION
For any queries in relation to this Quotation please contact
Name:
Address:
Telephone:
Email:
I confirm that to the best of my knowledge and ability the information provided in this
Quotation is true and fair and I have the authorisation to provide such information on behalf of
the organisation. I also understand that the University of Warwick will rely on the information
submitted during the assessment process for selection of the successful quotation and that
should any of the information prove to be incorrect or inaccurate, this may lead to
disqualification from the RFQ procedure and / or cancellation of any resulting contract
Signed:…………………………………………………………………………………………..
Print: …………………………………………………………………………………………….
Position: …………………………………………………………………………………………
For and on behalf of:……………………………………………………………………………
Date: ……………………………………………………………………………………………..
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The University of Warwick
Request for Quotation
D.4) BUSINESS ETHICS AND CONFLICTS OF INTEREST
The Supplier shall not enter into any agreement or arrangement with any person that that
other person shall refrain from quoting, or between them agree as to the amount of any other
quotation submitted or of its terms and conditions.
The Supplier shall not offer to pay or give, agree to pay or give, any sum of money or valuable
consideration directly to any person fordoing, having done, or causing, or having caused to be
done, any act of nature described in the above conditions in relation to the tender.
The person(s) involved in the preparation and collation of the Supplier’s quotation should in
no way be associated with the initial preparation by the University of Warwick, of the quotation
documentation or with the subsequent assessment and decision making process of this RFQ.
The Supplier shall establish and maintain appropriate business standards, procedures and
controls including those necessary to avoid any real or apparent impropriety or to prevent any
action or conditions which could result in conflict with the University of Warwick’s best
interests.
Supplier's efforts shall include, but not be limited to, taking all reasonable steps to prevent its
employees or agents from making, receiving, providing or offering gifts or entertainment of
more than nominal value, payments, loans or other considerations to anyone for the purpose
of influencing individuals, firms or bodies corporate to act contrary to the University of
Warwick’s best interests.
This obligation shall apply to the activities of the employees and agents of the Supplier in their
relations with the employees of the University of Warwick and Third Parties arising from this
RFQ.
Signed………………………………………..
Print Name……………………………………
Position………………………………………
Date
For and on behalf of……………………………………………………………………………………..
NB. Any false statement above could jeopardise the validity of your quotation and any
future opportunity to contract with the University of Warwick and could result in the
termination of any current contracts
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