HR-Assistant-2015 - Clúid Housing Association

Role: HR Assistant
Location of Employment
63-66 Amiens Street, Dublin 1
Job Title
HR Assistant
Reporting to
HR Executive
1 Year Fixed Term Contract
€24,195 - €32,512
Please note the maximum point for recruitment is €28,732
6 month
Monday to Friday 9am – 5pm
22 days (+closed 3 designated days Christmas week)
Clúid Housing (Clúid) is a not-for-profit organisation with a vision of a society where
everyone has a great place to live. Clúid achieves this through its mission of
providing quality housing and services which enable residents to create homes and
thriving communities. Clúid has 122 staff to ensure that it has the capacity to meet
this mission. To date Clúid has provided 4,924 properties to low income families and
single people in housing need all over Ireland.
This is an exciting opportunity for a HR Assistant to join a listed Great Place to Work
company, you will work in a small HR team and provide support on a variety of HR
administration and other administrative duties including preparation of contracts,
responding to HR queries, maintaining employee records and more. You will need to
have excellent attention to detail, a proven track record of strong administration skills
and a proactive and professional approach to work.
Role: HR Assistant
Role Overview: The HR Assistant will provide back-up administration services on a planned
basis to members of the HR Team and assist in delivering the HR Workplan.
Reporting to: HR Executive
Key responsibilities
 Responsible for coordination of Recruitment Campaigns in conjunction with
Departmental Managers and HR – which will involve advertising of vacancies, setting
up interviews, offering position, tracking & monitoring of references and contracts and
any relevant recruitment correspondence
 Tracking, recording and preparing reports on vital Recruitment Statistics
Time Management System and Personnel Files
 Responsible for upkeep of all attendance records and other relevant information.
 Responsible for preparing reports from the database regarding attendance i.e. sick
 Updating of Personnel files i.e. ensuring constant workflow on files - maintaining
medical certificates, performance appraisals, returned contracts, references into the
personnel file
 Updating of the staff list on a frequent basis i.e. change of addresses, starters,
leavers in conjunction with the HR Executive
 Assist in the timely preparation and completion of payroll and ensure any queries in
relation to payroll are followed up and responded to in a timely manner in conjunction
with the HR Executive
 Answering general queries to HR and Payroll in conjunction with HR Executive
 Scheduling & arranging in house and external training
HR Administration
 Providing back up administration services on a planned basis to members of the HR
 Responsible for minute taking at meetings as required
 Responsible for preparing reports from the Time Management System regarding
attendance i.e. sick leave, headcounts, probation reviews etc. where applicable
Health & Safety
 In conjunction with the HR Executive ensure staff have the required PPE to carry out
their roles in a safe manner
Corporate Responsibilities
 Ensure all activity is aligned to Clúid’s values and contributes to the mission of
supporting the development of thriving communities
 Adhere to all Clúid policies and procedures at all times
 To exercise discretion at all times
 To fulfil all care and high standards regarding both Clúid’s and your own health and
safety obligations
Fleet Management
 Managing the Fleetmatics system in conjunction with the Director of HR
 Attend/Request training appropriate to your role
 To positively promote the Association in all activities
 Any other duties which are consistent with your role
Key competencies required in the role
 Customer care management
 Commitment
 Company focus
 Innovation & Change Management
 Influencing and negotiation skills
 Team Work
 Leadership skills
Person Specification
Key Skills
Candidates will be shortlisted on the basis of illustrating in their application that they
fulfil the following criteria. Examples that demonstrate the ability to fulfil the criteria should
be included as well as the above competencies.
Education / Qualifications
 Qualification in a HR related field
 Degree in HR
 Professional qualification e.g. CIPD
Knowledge / Skills
 I.T skills –to intermediate level
 Proven track record of strong administration skills
 Ability to prioritise and multi task
 Attention to detail
 A minimum of two years’ work experience
Clúid’s Values are:
Professionalism: Clúid drives up standards through a commitment to high-quality services,
continuous improvement and investment in its people.
Innovation: Clúid works at the forefront of the sector, focusing on solutions and innovating
in a constantly changing Ireland.
Respect: Clúid’s work is underpinned by a mutual respect and trust between customers,
staff and managers. Clúid listens to and learns from its customers and staff and recognises
those staff who go the extra mile.
Collaboration: Clúid values partnerships in achieving the best outcomes. Clúid is open, cooperative and easy to do business with.
Sustainability: Clúid ensures that all its activity is socially, financially and environmentally
Our vision for service delivery at Clúid is that residents are able to say:
That I have a comfortable home and Clúid help me if I have a problem
I am treated fairly & equitably
I have choice
I am dealt with quickly & correctly