HAZARD MANAGEMENT FORM – MASSEY UNIVERSITY
Department /Section: Information Technology Services
Location: Turitea
Hazard
Hazard
Score
Date: 17 July 2009
Assessors(s): Jenny Edwards
Significant
Hazard?
Yes/No
Practicable
to
eliminate?
Yes/No
Practicable
to isolate
Yes/No
Practicable
to
minimize
Yes/No
Back/Shoulder/neck/wrist/finger
Injuries – OOS from prolonged use of
computers, poor posture, work layout, etc
4
Yes
No
No
Yes
Eyestrain – through insufficient light or
not taking enough breaks.
2
No
No
No
Yes
Tripping on items such as furniture, cables
lying around, items left on floors
2
No
Yes
No
Yes
Hazard Score = Consequence X probability where. Consequence =
1 Minor Loss
2-4 Serious Loss
5
Major Loss
Probability =
Controls required (including existing)
 Regular breaks and exercises.
 Management controls as detailed
on Health and Safety website to be
followed for prevention and
monitoring.
 Training and information on H&S
web site for OOS prevention for
computer users.
 Early reporting and assessment of
discomfort
 Undertake workplace assessments
(new staff, when situations change
i.e. to work station or to
individuals).
 Ensure sufficient light provided
and screens are sited to avoid glare
 Lighting assessment
 Eye test and appropriate aids, if
required.
 Locate cables under desks.
 Cables across access ways must be
taped down or put under carpet
 Use appropriate door stops
 Position furniture appropriately
 Remove items from inappropriate
places
1
2-4
5
Low (remotely possible)
Medium
High (it happens all the time)
Person
responsible
and date
HAZARD MANAGEMENT FORM – MASSEY UNIVERSITY
Department /Section: Information Technology Services
Location: Turitea
Hazard
Hazard
Score
Date: 17 July 2009
Assessors(s): Jenny Edwards
Significant
Hazard?
Yes/No
Practicable
to
eliminate?
Yes/No
Practicable
to isolate
Yes/No
Practicable
to
minimize
Yes/No
Tripping / slipping on slippery steps at
building entrances
2
N
N
N
Y
Filing Cabinets – can overbalance
resulting in injury
1
No
No
No
Yes
Protruding cupboards
2
No
No
No
Yes
Photocopier – can produce discomfort
from fumes if not located in a well
ventilated area
1
No
No
No
Yes
Shredders
2
No
No
No
Yes
Hazard Score = Consequence X probability where. Consequence =
1 Minor Loss
2-4 Serious Loss
5
Major Loss
Probability =
Controls required (including existing)
 If ITS, install non-slip cover on
surfaces
 Take care when entering / leaving
buildings
 Advise colleagues where these
hazards are, if they are likely to
come into contact with them
 Only open one drawer at a time in
old style filing cabinets.
 Cabinets being upgraded and
replaced with some that only
allow opening of one drawer at a
time.
 Take care when walking around
the building
 Advise others of possible
problems (sharp corners)
 Photocopier is located in a well
ventilated area.
 Windows opened during hot
weather.
 Vacate room temporarily if excess
printing / copying being
performed.
 Ensure safeguards are in place at
all times.
 Do not wear loose clothing e.g.
(scarves, ties) when operating.
1
2-4
5
Low (remotely possible)
Medium
High (it happens all the time)
Person
responsible
and date
HAZARD MANAGEMENT FORM – MASSEY UNIVERSITY
Department /Section: Information Technology Services
Location: Turitea
Hazard
Hazard
Score
Manual handling – Sore backs from lifting
boxes of stationery; equipment, moving
furniture or other lifting tasks
Date: 17 July 2009
Assessors(s): Jenny Edwards
Significant
Hazard?
Yes/No
Practicable
to
eliminate?
Yes/No
Practicable
to isolate
Yes/No
Practicable
to
minimize
Yes/No
4
Yes
No
No
Yes
Shelving and storage – danger of items
falling and injuring someone. Danger of
injury when loading or unloading.
1
Yes
No
No
Yes
Tearoom – Kitchen appliances
Microwave
Zip
Dishwasher
Fridge
Heating
Danger of shock etc if faulty.
Danger of burns from hot equipment.
Guillotines
Danger of cuts if used improperly
1
Yes
No
No
Yes
1
Yes
No
No
Yes
Hazard Score = Consequence X probability where. Consequence =
1 Minor Loss
2-4 Serious Loss
5
Major Loss
Probability =
Controls required (including existing)
 Lifting aids or assistance used as
required.
 Heavy items stored at waist level
for easier handling.
 Attend training sessions or review
appropriate material on safe
lifting.
 Ensure heavy or bulky items are
not stored on top shelves.
 Ensure bulk stationery supplies are
stacked in a stable manner.
 Use appropriate ladders or steps to
reach high items.
 All of these are used as per the
manufacturer’s instruction.
 All electrical cords and equipment
maintained in good condition.
 Guillotine set up is such that it is
extremely difficult for fingers to
make contact with the blade. Use
guards where able.
1
2-4
5
Low (remotely possible)
Medium
High (it happens all the time)
Person
responsible
and date
HAZARD MANAGEMENT FORM – MASSEY UNIVERSITY
Department /Section: Information Technology Services
Location: Turitea
Hazard
Hazard
Score
Date: 17 July 2009
Assessors(s): Jenny Edwards
Significant
Hazard?
Yes/No
Practicable
to
eliminate?
Yes/No
Practicable
to isolate
Yes/No
Practicable
to
minimize
Yes/No
Danger of shock etc from equipment
during repair and maintenance
2
Yes
No
Yes
Yes
Equipment Cabinets can Overbalance.
1
Yes
No
No
Yes
Lifting/Removing Computer room floor
tiles to enable under floor cable access etc
2
Yes
No
No
Yes
Tape Vault Gas Flooding in the event of
fire or accidental discharge.
2
Yes
No
No
Yes
Stairs
Changing light bulbs or other equipment
via a ladder
1
No
Yes
No
No
No
No
No
Yes
4
Hazard Score = Consequence X probability where. Consequence =
1 Minor Loss
2-4 Serious Loss
5
Major Loss
Probability =
Controls required (including existing)
 Standard electrical safety
procedures to be observed.
 All staff engaged in these
activities obtains current
Practicing Certificates.
 Ensure manufacturer’s
recommendations are followed.
 Ensure equipment Cabinets
appropriately braced or fixed to
wall, floor or ceilings as
appropriate.
 Only remove a minimum number
of tiles for the minimum possible
time.
 Mark area of the hazard with
Orange Safety Cones
 Advise anyone else working in the
area of the hazard
 Leave the vault as soon as the
alarm sounds
 Take care with the door frame
block across the floor.
 Use stairways with care
 Use an appropriate height ladder
 Two people to attend to the task if
ladder has more than three steps
(i.e. is larger than a step ladder)
(buddy system).
1
2-4
5
Low (remotely possible)
Medium
High (it happens all the time)
Person
responsible
and date
HAZARD MANAGEMENT FORM – MASSEY UNIVERSITY
Department /Section: Information Technology Services
Location: Turitea
Hazard
Repairs / maintenance of difficult to reach
equipment
Hazard
Score
4
Date: 17 July 2009
Assessors(s): Jenny Edwards
Significant
Hazard?
Yes/No
Practicable
to
eliminate?
Yes/No
Practicable
to isolate
Yes/No
Practicable
to
minimize
Yes/No
Yes
Yes
No
Yes
Exterior environment, paths, vegetation
1
No
Yes
No
Yes
Poor lighting in / outside buildings
1
No
Yes
No
Yes
Protruding Nails in Storage Cupboard
beneath Rear Stairs
1
Yes
No
No
Yes
Back injuries due to lifting heavy
equipment on site and in and out of
workshop vehicle.
3
Yes
No
No
Yes
Hazard Score = Consequence X probability where. Consequence =
1 Minor Loss
2-4 Serious Loss
5
Major Loss
Probability =
Controls required (including existing)
 Advise RFM of task to be done
and difficulties experienced.
 If feasible, borrow appropriate
equipment
 Do not proceed if any danger to
self or others following action.
 Advise manager and H&S
representative of issues
 Advise RFM of potholes, uneven
surfaces, overgrowing vegetation,
slippery surfaces etc
 Advise RFM if external lighting
required
 Request more external lighting
 Request Security attendance when
leaving the building
 Borrow a torch from the Help
Desk
 Acquire a torch for “own” use if
Help Desk is not convenient
 Warning Sign Posted. Advising of
hazard and Hard Hat provided to
use when entering this space.
 Locked area and controlled access
 Seek assistance where ever
possible. Use trolleys for
transportation.
1
2-4
5
Low (remotely possible)
Medium
High (it happens all the time)
Person
responsible
and date
HAZARD MANAGEMENT FORM – MASSEY UNIVERSITY
Department /Section: Information Technology Services
Location: Turitea
Hazard
Hazard
Score
Date: 17 July 2009
Assessors(s): Jenny Edwards
Significant
Hazard?
Yes/No
Practicable
to
eliminate?
Yes/No
Practicable
to isolate
Yes/No
Practicable
to
minimize
Yes/No
Inhalation of laser printer toner.
1
Yes
No
No
Yes
Eye injury from accidental exposure to
laser beams in laser printer.
1
Yes
No
No
Yes
Exposure to mains voltage through the
nature of our work requirements. E.G.
Servicing mains power supply units on
computers and exposure to high voltages
on CRT monitors.
Carrying equipment up and down stairs,
potential to trip and injure yourself.
2
Yes
No
No
Yes
3
Yes
No
No
No
Public road potential hazards due to
driving the University owned work vehicle
to and from call outs.
1
No
No
No
Yes
Fatigue
4
Yes
Yes
No
Yes
Hazard Score = Consequence X probability where. Consequence =
1 Minor Loss
2-4 Serious Loss
5
Major Loss
Probability =
Controls required (including existing)
 Wear a suitable facemask for
servicing.
 Ensure you don’t wear reflective
materials, jewelry, and do not look
at the laser beam path.
 Apply standard safety precautions
as required. Discharge monitor
tubes and large capacitors.
 Use stairways with caution and
ensure adequate lighting
 Use trolley to move items via a lift
if present
 Get assistance if no lift present
and equipment is heavy or
awkward.
 Always wear a safety belt, follow
the road rules and use common
sense and be alert.
 Follow Massey University Safe
Driving Policy
 Use Massey University fatigue
guidelines
1
2-4
5
Low (remotely possible)
Medium
High (it happens all the time)
Person
responsible
and date
HAZARD MANAGEMENT FORM – MASSEY UNIVERSITY
Department /Section: Information Technology Services
Location: Turitea
Hazard
Hazard
Score
Stress and dealing with difficult situations
Difficult access to network cabinets above
head height.
Exposure to harmful chemicals used for
servicing printers and cleaning equipment
etc
Grills and grating on dry risers have
narrow walkways
Use of soldering iron and hot air gun
Date: 17 July 2009
Assessors(s): Jenny Edwards
Significant
Hazard?
Yes/No
Practicable
to
eliminate?
Yes/No
Practicable
to isolate
Yes/No
Practicable
to
minimize
Yes/No
4
Yes
No
No
Yes
2
Yes
No
No
Yes
1
Yes
No
No
No
10
Yes
No
No
No
1
Yes
No
No
No
Hazard Score = Consequence X probability where. Consequence =
1 Minor Loss
2-4 Serious Loss
5
Major Loss
Probability =
Controls required (including existing)
 Use Massey University stress
guidelines
 Use EAP
 Monitor workload
 Use Massey university workload
policy
 Attend CADEL workshops on
dealing with difficult situations or
time management.
 Use stepladder rather than using
chairs or other unsafe methods.
 Wear gloves when dealing with
hazardous chemicals.
 Proceed with caution, Test
gratings for stability before
proceeding.
 Advise RFM of dangerous areas
 Attend to issues in the dry risers in
pairs
 Advise others prior to visiting dry
risers and state expected time
back.
 Be careful with hot parts of
equipment and do not leave
running.
1
2-4
5
Low (remotely possible)
Medium
High (it happens all the time)
Person
responsible
and date
HAZARD MANAGEMENT FORM – MASSEY UNIVERSITY
Department /Section: Information Technology Services
Location: Turitea
Hazard
Hazard
Score
Date: 17 July 2009
Assessors(s): Jenny Edwards
Significant
Hazard?
Yes/No
Practicable
to
eliminate?
Yes/No
Practicable
to isolate
Yes/No
Practicable
to
minimize
Yes/No
Entering the tunnels for servicing.
2
Yes
No
No
No
Use of residual current devices for
servicing high voltage equipment.
Storage of chemicals e.g. Isopropyl
alcohol.
1
Yes
No
No
Yes
1
Yes
No
No
Yes
Callouts to other parts of the University
2
Yes
`No
No
No
Hazard Score = Consequence X probability where. Consequence =
1 Minor Loss
2-4 Serious Loss
5
Major Loss
Probability =
Controls required (including existing)
 See the Massey University
procedures for tunnel access.
 Proceed appropriately as per.
Policy.
 Must be familiar with and trained
in Tunnel use
 Must carry a Service Master Key
for tunnel exits
 Advise other people that you are
visiting the tunnels/
 Always test the RCD first to check
correct operation.
 Store chemicals in a safe container
in a suitable cupboard.
 Ensure warning signs are placed
on the containers.
 Advise others when going to other
sites and expected time of return
 Where provided, complete details
on the Activity Board (location,
expected time back)
 Note: The board must be updated
on your return. Late returns must
be advised to the relevant manager
1
2-4
5
Low (remotely possible)
Medium
High (it happens all the time)
Person
responsible
and date
HAZARD MANAGEMENT FORM – MASSEY UNIVERSITY
Department /Section: Information Technology Services
Location: Turitea
Hazard
Operating the 5 speed drill press
Hazard
Score
2
Date: 17 July 2009
Assessors(s): Jenny Edwards
Significant
Hazard?
Yes/No
Practicable
to
eliminate?
Yes/No
Practicable
to isolate
Yes/No
Practicable
to
minimize
Yes/No
Yes
No
No
Yes
Hazard Score = Consequence X probability where. Consequence =
1 Minor Loss
2-4 Serious Loss
5
Major Loss
Probability =
Controls required (including existing)
 Follow safety signs (Noise / Sight
poster)
 Undertake appropriate training
 Follow usage instructions
 Wear ear and eye protection
1
2-4
5
Low (remotely possible)
Medium
High (it happens all the time)
Person
responsible
and date
HAZARD MANAGEMENT FORM – MASSEY UNIVERSITY
Department /Section: Information Technology Services
Location: Hokowhitu (Consultants Te Ara level 1)
Hazard
Hazard
Score
Back/Shoulder/neck/wrist/finger
Injuries – OOS from prolonged use
of computers, poor posture, work
layout, etc
Date: 01/11/05
Significant
Hazard?
Yes/No
Practicable
to
eliminate?
Yes/No
Practicable
to isolate
Yes/No
Practicable
to
minimize
Yes/No
3
Yes
No
No
Yes
Eyestrain – through insufficient
light or not taking enough breaks.
1
No
No
No
Yes
Tripping on items such as furniture,
cables, lying around
1
No
Yes
Hazard Score = Consequence X probability where. Consequence =
1 Minor Loss
2-4 Serious Loss
5
Major Loss
Controls required (including existing)
 Regular breaks and exercises.
 Management controls as detailed
on Health and Safety website to be
followed for prevention and
monitoring.
 Training and information on H &
S web site for OOS prevention for
computer users.
 Information in Floppy ergonomics
 Early reporting and assessment of
discomfort
 Ensure sufficient light provided
and screens are sited to avoid glare
 Lighting assessment
 Locate cables under desks.
 Cables across access ways must be
taped down or put under carpet
Probability =
1
2-4
5
Low (remotely possible)
Medium
High (it happens all the time)
Person
responsible
and date
HAZARD MANAGEMENT FORM – MASSEY UNIVERSITY
Department /Section: Information Technology Services
Location: Hokowhitu (Hokowhitu (Consultants Te Ara level 2)
Hazard
Hazard
Score
Date: 01/11/05
Significant
Hazard?
Yes/No
Practicable
to
eliminate?
Yes/No
Practicable
to isolate
Yes/No
Practicable
to
minimize
Yes/No
Exposure to mains voltage and
exposure to high voltages on CRT
monitors.
2
Yes
No
No
Yes
Heavy Objects Placed on high
shelving such as Computer
Monitors.
Tripping on items stored in the
Consultants office for repair and
disposal
Difficult access to network cabinets
above head height.
1
No
No
No
Yes
1
No
Yes
No
Yes
2
Yes
No
No
Yes
Hazard Score = Consequence X probability where. Consequence =
1 Minor Loss
2-4 Serious Loss
5
Major Loss
Probability =
Controls required (including existing)
 Apply standard safety precautions
and safe working practices as
required. (RCD’s/Earth leakage
devices, Replace covers when not
working on components Discharge
monitor tubes and large capacitors
etc.)
 Secure Monitors in the test area.
 Place heavy objects lower on
shelving
 Keep walkways and fire exits
clear.
 Have stepladder available to avoid
use of chairs etc.
1
2-4
5
Low (remotely possible)
Medium
High (it happens all the time)
Person
responsible
and date