Dear Service Provider, I’m writing to inform you of an important change in the way that the Institute engages providers to deliver services. If you wish to continue / start providing services through the Institute, it’s important that you read this and act on the instructions below. The Institute is part of the Irish Sports Council which places us in the public sector for the purposes of employment. As you may know there is a standing moratorium on recruitment to all sectors of the public service and this means that we cannot employ service providers directly to deliver required support services to the high performance sports. However, we can contract self-employed consultants to deliver this work. Having examined a number of ways of doing this to ensure that we are compliant with public service procurement regulations, we are now establishing a process to contract science, medicine, lifestyle and coach development services. Contracting process This operates in two stages but each is designed to be very straightforward. To apply to join the panel you must register with the government procurement online service (www.etenders.gov.ie). Once registered you will be able to access the invitation to join the panel at this address http://www.etenders.gov.ie/search/show/search_view.aspx?ID=OCT278835 . 1. Potential service providers are invited to join a panel of preferred providers to the Institute of Sport. o Entry criteria to the panel are outlined below o A sample application form is appended for your information. However you must submit your application through the formal channel outlined in the invitation on the etenders website o If applying to join the panel, this application form must be submitted together with a declaration that should you be awarded a contract, you will put appropriate insurance in place o Note that this does not mean that you will automatically be offered work – simply that you are on a panel of potential providers 2. When a specific package of work / service is required, it will be advertised to members of the panel o Specific requirements for each contract will be detailed in the invitation to tender and a set of clear criteria will be outlined o If you are successful in winning a contract you will be required to provide evidence of appropriate insurance within 5 days of notification of your successful bid 3. What should I do now? o Register with etenders o Go to the invitation to join the panel o Click on the register interest button o Download the full invitation document o Submit your application by the first deadline (3rd November). Applications will be accepted on an ongoing basis but the first contracts will be advertised shortly after this date and only panel members at that point will be invited to bid. Further information Panels (described here as Lots) and qualification criteria An Applicant may submit for one, or more of the following Lots. Lot 1: Lot 2: Lot 3: Lot 4: Lot 5: Lot 6: Lot 7: Lot 8: Lot 9: Lot 10: Lot 11: Lot 12: Lot 13: High Performance Sports Medicine High Performance Sports Physiotherapy High Performance Sports Soft Tissue Therapy High Performance Sport Athletic Therapy High Performance Sport Performance Analysis High Performance Sport Physiology High Performance Sport Performance Psychology High Performance Sport Clinical Psychology High Performance Sports Nutrition High Performance Sports Biomechanics High Performance Sports Strength and Conditioning High Performance Sport Lifeskills and Individual Performance Planning High Performance Sport Coach Development Under each of these Lots, a successful Applicant may be required to provide the following Services: Deliver services at Institute multidisciplinary clinics based in two primary locations (Abbotstown and the University of Limerick) and as required at other designated sites in Ireland. Deliver sport-specific support programmes at training camps and competitions both within Ireland and abroad. Deliver education and development programmes for the high performance sport community through programmes of workshops and individual mentoring Minimum Qualification Criteria for Entry onto the Panel Criteria Type of scoring Minimum Score Weighting Qualifications, training and experience in the relevant discipline. Pass / Fail Pass 100% Submission of a signed Insurance declaration in the format set out in Appendix E Pass / Fail Pass 100% Minimum Requirements for Qualification, training and experience for each Lot are outlined below: Lot(s) 1 2&3 Minimum standards Fellowship of the Faculty of Sports and Exercise Medicine or equivalent Postgraduate MSc in Sports and Exercise Medicine or equivalent 3 years / 200 days / 1500 hours experience working in high performance sport Membership of the Irish Society of Chartered Physiotherapists and membership of the Chartered Physiotherapists in Sports and Exercise Medicine group or equivalent Postgraduate MSc in Sports and Exercise Medicine or equivalent 3 years / 200 days / 1500 hours experience working in high performance sport Membership of the Irish Association of Athletic Trainers or equivalent Postgraduate training / CPD or equivalent 3 years / 200 days / 1500 hours experience working in high performance sport 5,6,7,8,9,10 ,11,12 Professional Membership of the Institute of Sport or equivalent Postgraduate MSc in Sports Science (discipline specific) or equivalent 3 years / 200 days / 1500 hours experience working in high performance sport 13 3&4 Postgraduate MSc in Sports Coaching / High Performance Management or equivalent 3 years / 200 days / 1500 hours experience working in high performance sport * Note: Soft Tissue therapist can qualify through two routes. SAMPLE APPLICATION FORM This Application Form must be completed, signed and returned by an Applicant Client: Irish Sports Council (Institute of Sport) Project: Appointment onto a Panel for the provisions of High Performance Sport Services From: [Insert Applicant’s name] Having read and understood the Request for Proposals, I hereby apply to be appointed to the Panel in accordance with the terms of this RFP. A. Lot that you wish to apply to join _______________________ (Please complete a separate application for each Lot application) Lot 1: Lot 2: Lot 3: Lot 4: Lot 5: Lot 6: Lot 7: Lot 8: Lot 9: Lot 10: Lot 11: Lot 12: Lot 13: High Performance Sports Medicine High Performance Sports Physiotherapy High Performance Sports Soft Tissue Therapy High Performance Sport Athletic Therapy High Performance Sport Performance Analysis High Performance Sport Physiology High Performance Sport Performance Psychology High Performance Sport Clinical Psychology High Performance Sports Nutrition High Performance Sports Biomechanics High Performance Sports Strength and Conditioning High Performance Sport Lifeskills and Individual Performance Planning High Performance Sport Coach Development B. Professional memberships Level of Membership (ie member / fellow) Professional Body Membership number Year awarded C. Qualifications Award (highest first) Awarding Body / Institution Year Awarded D. High Performance Sport Experience Sport / Institute Role Level of athlete / coach / squad Date started Date finished Service time (days/hours) I enclose a signed insurance declaration in form set out at Appendix E of this RFP. I understand that you are not bound to accept any Application that you receive, and that you may, at your discretion, terminate this competition at any time. Terms used in this Application Form shall have the same meaning as in the RFP. Signed by or on behalf of the Applicant by a duly authorised person: Signed: ___________________________________________________________ Name in Capitals: ___________________________________________________________ On behalf of: ___________________________________________________________ Position: ___________________________________________________________ Address: ___________________________________________________________ Telephone: ______________ Fax: ___________ Date: ___________________________________________________________ E mail An Applicant’s failure to sign and date this Application Form and to complete all sections therein may invalidate the Application.