III B.COM-SJC
February 9, 2016
III.B.Com - Excel Practical
EX:1. Enter the following data in an Excel worksheet and save it salary.xlsx.
Sl.No
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Employee Name
Abinau Bindra
Madhu Chapra
Gokul
Lindsey
Kevin
Komal
Beena
Lakshmanan
Gandhi
Donald
Peiterson
Longfellow
Kavitha
Priya
Willson
Murugan
Ganesan
Moorthy
Lokmanya
Patel
Steffi
Fiorina
Gangadhar
Krishnan
Mohan
Oprah
Hemelatha
Uma
Zeenath
Barath
BASIC DA
HRA
CCA
GROSS PF
IT
DED
NET
10000 2000 1800
840
14640 1318 1464
2782
11858
9500 1900 1710
798
13908 1252 1391
2643
11265
12500
9800
6820
9850
4520
6580
9850
6550
4500
9500
7500
6500
8500
7500
7750
4850
9852
12450
11650
11750
12500
6500
7500
9500
8500
5000
9000
12000
1. Fill the BASIC, DA, HRA, CCA, GROSS, PF, IT, DED, NET column using the following guidelines.
a) DA is equal to 20 % of Basic
b) HRA is equal to 15% of Basic+DA
c) CCA is equal to 7 % of Basic+DA
d) Gross =Basic+DA+HRA+CCA
e) PF is equal to 9% of Gross
f) IT is equal to 10% of Gross
g) DED is equal to PF+IT
h) Net = Gross-Ded
2. Copy the entire table to a word document and save it as salary.doc
3. Copy the entire worksheet to another worksheet .
4. Name the first worksheet as salary1 and the second worksheet as salary2
5. Go to salary1 worksheet make changes in the formula as below
a) DA is equal to 15 % of Basic
b) HRA is equal to 12% of Basic+DA
c) CCA is equal to 5 % of Basic+DA
d) PF is equal to 5% of Gross
e) IT is equal to 12% of Gross
1
III B.COM-SJC
EX: 2. Enter the following data in an excel worksheet and name it as cia.xlsx
D.NO
MID100 MID(35) END100 END(35) ASN(25) ATTN
05UCO201
A2
B2
C2
21
05UCO202
26
42
11
05UCO203
11
27
15
05UCO204
36
49
12
05UCO205
12
28
13
05UCO206
28
43
14
05UCO207
68
78
21
05UCO208
25
31
19
05UCO210
37
33
13
05UCO212
28
38
12
05UCO213
27
13
9
05UCO214
45
29
13
05UCO215
17
24
8
05UCO216
77
57
21
05UCO217
10
58
15
05UCO218
36
42
10
05UCO219
71
67
18
05UCO220
77
66
20
05UCO221
42
73
12
05UCO222
31
42
11
05UCO223
59
63
19
05UCO224
14
16
6
05UCO225
21
46
14
05UCO226
50
50
18
05UCO227
71
57
6
05UCO229
25
46
13
05UCO230
17
23
6
February 9, 2016
TOT(100)
3
5
4
4
4
2
3
1
2
5
4
4
1
2
4
3
5
2
3
5
5
4
3
3
1
4
1
a)
b)
c)
d)
Fill the MID(35) and END(35) column converting the marks into 35 equivalent and find the total.
=(a2*.35)
Find out how many rows and columns are there in a worksheet using.
Practice using arrow keys, Tab, shift +tab, home, end, ctrl+home, ctrl+end, F5, ctrl+G, PgUp and
PgDn keys.
e) Practice different methods of selecting cells using a) Shift+arrow keys b) using F8, c) by entering cell
address, d) using mouse, e)using keyboard
f) Practice: a) select entire row, b) select entire column, c) select entire sheet.
g) Type the following in a word document and name it as course.doc
=IF(H2>=40,"PASS","FAIL")
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III B.COM-SJC
February 9, 2016
EX:3. Prepare the following table, find total for each product and for each region, also prepare a graph
Product
Dolls
Truks
Puzzles
Region1
Region2
Region3
350
1275
650
1325
1370
800
1650
1525
1100
EX:4. Enter the following data in an excel worksheet and name it as cia.xlsx
D.NO
MID100 MID(35) END100 END(35) ASN(25) ATTN
TOT(100)
05UCO201
18
29
21
3
05UCO202
26
42
11
5
05UCO203
11
27
15
4
05UCO204
36
49
12
4
05UCO205
12
28
13
4
05UCO206
28
43
14
2
05UCO207
68
78
21
3
05UCO208
25
31
19
1
05UCO210
37
33
13
2
=IF(H2>=40,"PASS","FAIL")
1. Fill the MID(35) and END(35) column converting the marks into 35 equivalent and find the total.
2. Find out how many rows and columns are there in a worksheet using.
3. Practice using arrow keys, Tab, shift +tab, home, end, ctrl+home, ctrl+end, F5, ctrl+G, PgUp and PgDn
keys.
4.Practice different methods of selecting cells using a) Shift+arrow keys
b) using F8, c) by entering cell
address, d) using mouse, e)using keyboard
5. Practice: a) select entire row, b) select entire column, c) select entire sheet.
EX:5. Create the following table in Excel and find the result using IF function
=IF(AND(B2>=40,C2>=40,D2>=40,E2>=40,F2>=40),“PASS”,“FAIL”)
For grade
=IF(H2>=75,"Distinction",IF(H2>=60,"First",IF(H2>=50,"Second","Third")))
Name
Ganesan
Moorthy
Lokmanya
Patel
Steffi
Ganesan
Moorthy
Lokmanya
Patel
TAMIL
ENGLISH MATHS
HISTORY SCIENCE TOTAL
40
45
80
78
90
50
52
54
54
40
82
42
52
25
58
58
25
60
89
78
45
87
47
39
58
87
90
89
45
39
29
45
70
40
48
45
39
52
59
49
90
40
69
64
28
RESULT
Class
3
III B.COM-SJC
February 9, 2016
EX :6. Following are the sales of Maruti Vehicles in Tamilnadu.
Region-wise Sales
Product
Chennai
Trichy
Madurai
Kovai
Maruti-800
200
235
250
175
Omni
250
275
350
325
Alto
400
300
350
400
Swift
175
150
150
200
WaganoR
200
225
175
250
200
Versa
250
200
250
a)Prepare a table in Excel and use the following functions. SUM, AVERAGE, MIN, MAX for each
product and for each region and insert a ‘comment’ in the appropriate cell.
b) Also prepare appropriate graph.
EX: 7. Sales of Maruti car in different regions of TN are given below, using Pivot table generate as
many tables as possible.
REGION
South
East
West
North
East
South
North
South
South
East
West
North
South
East
West
West
North
North
South
East
PLACE
Madurai
Kovai
Trichy
Chennai
Kovai
Madurai
Chennai
Madurai
Nellai
ERODE
Trichy
villupuram
Palayamkottai
Ooty
Tanjore
TRICHY
Chennai
Chennai
Madurai
ERODE
NUMBER M800
ALTO
A_STAR SWIFT
OMNI
ECO
DZIRE
3005
10
20
20
20
5
20
20
3049
25
10
10
10
8
10
45
3654
21
25
40
41
7
20
12
3055
5
10
50
25
9
30
60
3000
4
20
30
30
8
10
32
3045
5
32
20
10
4
21
10
3048
8
12
10
20
10
3
20
3045
7
2
10
14
12
2
12
3025
10
10
23
12
4
4
14
3021
1
20
20
10
5
12
35
3025
2
30
12
30
8
12
21
3028
8
12
45
20
9
13
40
3030
3
10
12
10
22
15
20
3031
12
20
10
20
10
19
14
3029
50
30
30
10
16
15
32
3050
20
30
20
20
20
20
23
3003
10
10
10
15
13
23
24
3008
10
25
16
16
16
15
25
3007
15
15
15
18
45
16
26
3017
17
8
14
20
24
20
30
4
III B.COM-SJC
February 9, 2016
EX :8. Enter the following and do as instructed below
Particulars
Opening Bank Balance:
Expenditures
Wages:
Electricity:
Overheads:
Materials:
Total (expenditures)
Sales Income:
Profit for this quarter
Closing bank balance:
Quarter-1
160,000
Quarter-2
Quarter-3
Quarter-4
33,500
8,500
10,000
50,000
22,500
8,500
12,000
65,000
23,000
9,500
13,900
75,000
23,400
10,600
16,800
75,000
130,000
132,900
133,900
134,100
1. Enter in formulae to calculate 'Total (expenditures) for each quarter. (The sum of all the
individual expenditures)
2. Enter in formulae to calculate the 'Profit' for each quarter. (Sales income less Total
expenditures)
3. Enter in formula to calculate the closing balance for each quarter (The Opening balance plus
the profits)
4. Enter in formulae for the 'Opening balance' for each quarter after the first one
Ex.9:
Name
Ganesan
Moorthy
Lokmanya
Patel
Steffi
Ganesan
Moorthy
Lokmanya
Patel
TAMIL ENGLISH MATHS HISTORY SCIENCE TOTAL RESULT GRADE
40
45
80
78
90
333 PASS
50
52
54
54
40
250 PASS
82
42
52
25
58
259 FAIL
58
25
60
89
78
310 FAIL
45
87
47
39
58
276 FAIL
87
90
89
45
39
350 FAIL
29
45
70
40
48
232 FAIL
45
39
52
59
49
244 FAIL
90
40
69
64
28
291 FAIL
=IF(AND(B2>=40,C2>=40,D2>=40,E2>=40,F2>=40),"PASS","FAIL")
5
III B.COM-SJC
February 9, 2016
Ex.10:
RESULT AND GRADE USING IF and AND CONDITIONS and Conditional Formating
D.NO
MID100
MID(35)
END100
END(35)
ASN(25)
ATTN
TOT(100)
Result
GRADE
GRADE
05UCO201
100
35
100
35
25
5
100
PASS
Distinction
Distinction
05UCO202
78
27.3
42
14.7
11
5
58
PASS
Second
Second
05UCO203
11
3.85
27
9.45
15
4
32.3
FAIL
Third
FAIL
05UCO204
23
8.05
10
3.5
12
4
27.55
FAIL
Third
FAIL
05UCO205
78
27.3
28
9.8
13
4
54.1
PASS
Second
Second
05UCO206
28
9.8
43
15.05
14
2
40.85
PASS
Third
Third
05UCO207
68
23.8
78
27.3
21
3
75.1
PASS
Distinction
Distinction
05UCO208
60
21
31
10.85
19
1
51.85
PASS
Second
Second
05UCO210
10
3.5
12
4.2
21
2
30.7
FAIL
Third
FAIL
=IF(H3>=40,"PASS","FAIL")
=IF(H3>=75,"Distinction",IF(H3>=60,"First",IF(H3>=50,"Second","Third")))
=IF(H3>=75,"Distinction",IF(H3>=60,"First",IF(H3>=50,"Second",IF(H3>=40,"Third","FAIL"))))
Functions in Excel
Predefines and built-in formulas are called ‘functions’. A formula or a function always starts with an
“=” symbol.
a)
b)
c)
d)
e)
Mathematical functions
Statistical functions
Date and Time functions
Logical functions
Text functions
a) M Mathematical functions
=SUM()
=ROUND()
=SQRT()
=ABS()
=TRUNC()
b) Statistical functions
=MAX()
=MIN()
=AVERAGE()
=COUNT()
=COUNTA()
=COUNTBLANK()
=COUNTIF()
=SUMIF()
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III B.COM-SJC
February 9, 2016
c) Logical Functions – are used to make a decision based upon a value within the spreadsheet. It
evaluates the value and makes decision. Upon checking, one value is returned, if the condition is true,
otherwise a different value is returned if the condition is false.
=AND()
=NOT()
=OR()
=IF()
d) Date and time functions – date should be entered in correct format, otherwise it will not be treated
as date. Date is aligned right. The default date format in excel is month/day/year
=NOW()
=DAY()
=MONTH()
=YEAR()
=TODAY()
=WEEKDAY()
e) Text Functions
=CANCATENATE()
This funcition joins several text strings into one text string
Eg. CONCATENATE (“ I AM”, “BASHA”)
=LEN()
This is used to return the number of characters in a text string
Eg: =LEN(“I LOVE MY COUNTRY”)
=LOWER()
This converts all upper case letters in a text string to lower case
Eg: =LOWER(“ WHAT ARE YOU DOING?”)
Eg: =LOWER(A31)
=UPPER()
This converts all lower case letters in a text string into upper case.
Eg: =upper(“what are you doing?”)
=TRIM()
Removes all spaces from a text string except for single spaces between words
Eg: =TRIM(“I AM OK ARE OK?”)
=PROPER()
This capitalizes the first letter in each word of a text
Eg: =PROPER(“ are you going to college or film”?)
Some Examples :
COUNTIF
This function is used to count cells within a range of cells that meet a specified criterion.
a.
b.
c.
d.
=COUNTIF(A1:A10,20)
=COUNTIF(B8:B28,50000)
=COUNTIF(B9:B29,">=50000")
=COUNTIF(A10:A30,"LUCAS")
SUMIF
7
III B.COM-SJC
February 9, 2016
This function is used to return values from a specified range that meets the condition/criteria.
=SUMIF(B8:B29,50000)
=SUMIF(B9:B30,">50000")
=SUMIF (A10:A30,"LUCAS")
YEAR
=YEAR()
This function returns the year of particular cell
Ig. =YEAR(A3)
MONTH
=MONTH()
This function returns the MONTH of particular cell/date
=MONTH(A3)
Day
=DAY()
This function returns the DAY of particular cell
=DAY (A3)
=TODAY()
This function fetches the current date (of the system)
=NOW
This function returns current date and time
=WEEKDAY()
This returns the weekday, in number
To find out weekday(in words), using IF….
=IF(A6=1,"Sunday",IF(A6=2,"Monday",IF(A6=3,"Tuesday",IF(A6=4,"Wednessday",IF(A6=5,"Thursday",I
F(A6=6,"Friday","Saturday"))))))
=IF(A6=1,"Sunday",IF(A6=2,"Monday",IF(A6=3,"Tuesday",IF(A6=4,"Wednessday",IF(A6=5,"Thursday",I
F(A6=6,"Friday",IF(A6=7,"Saturday","")))))))
Logical Function
They are used to make a decision based upon a value within the spreadsheet/worksheet. It evaluates
the value and makes decision
One value is, if the condition is true, otherwise a different value is returned if the condition is false.
AND() - This returns value true if all the arguments are true and returns false, if one or more argument
is false.
NOT() – This reverses the value of its argument.
OR() – This returns true, if any argument is true and returns false only when all arguments are false.
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