AGM Reports – All Year End 2014-2015
Parish Managers Report
Presidents Report 2014/15
As I reflect back on this past year I first off want to thank all the players. K.C. West hockey club would not
be here without you. Your dedication and excitement to the sport of hockey is inspiring and a joy to
observe. Second, I want to thank the parents for all that you have done in getting your children to the rink
during snowstorms at six in the morning, working with our players on the car ride home and reminding
them that it is not about wins and losses but having fun. Your dedication and sacrifice to your children is
something to be admired. Next I would like to thank all our coaches. You’re planning and excitement for
the game has moved our players closer to becoming great players and people for the emerging
generation of our society. I would also like to thank our volunteers at the team level, you have made this
year for our players fun and a joy to come to the rink each week. Lastly I would like to thank the members
of the executive as you have helped create positive culture and have been a catalyst for creating vision
as well as building a great foundation on which our club to grow.
I would like to congratulate all the teams on great play this year, every team was filled with champions in
both our player and coaches. You all did great at representing our brand well.
Final thoughts:
Although this has been a great year there is always room for improvement. K.C. West Hockey Club could
not run without the quality volunteers that we have, and we would love for you to be a part of that! As we
continue to move forward we need you to be involved wether at the team level or at the executive level.
You have an opportunity to be involved in forming the positive culture that your child will be exposed to
week in and week out. See you at our next executive meeting!
VP (Hockey Operations) Report
Novice - Teams were all tiered well and this was apparent with the city finals. KC042 won the city
championship, KC043 made it to the final, KC044 played 3 games in championship.
Atom - KC068 played some of their best hockey in the playoffs but ran into tough goaltending losing 2
games in overtime and out in 3 games. KC069 lost both playoff games by only 1 goal, KC070 made it to
the final
Peewee - KC103 won the city championship but were probably tiered a little low. Lots of high end kids
but due to size of team tiered a little low. KC104 had a very challenging year with issues within the team
which showed up in the playoffs as well with a player leaving the bench during the last game before the
end of the game. A minimum 2 players did not pay their dues on this team either.
Power skating - I have budgeted for 30 sessions next year but unless the city pairs up our club on all half
ice practices it will be difficult to find enough ice. I will continue to use 200 Hockey for next year. We may
have 10 teams next year so the goal is 2 to 3 sessions per team.
Goaltending - Everybody was very happy with the sessions but also due to not enough ice availability we
still have 3 sessions paid for that will be moved into 2015/16 season. Ian Gordon will be hired for goalie
evaluations for 2015/16 season for Atom and Peewee and also 8 to 10 sessions during the year. If
Novice have more than 1 goalie he will also evaluate Novice goalies.
Dry land - this did not go well with little turnout. Recommend funds be transferred to 2015/16 season if
available for coaches training and seminars including ice rentals.
Practices/Games for 2015/16 season - At EMHA meeting it was rumored that we move from 22 half ice
practices for Novice/Atom and to 18 and games also reduced from 20 to 18. Games go from 4 exhibition
and 8 regular season for round 1, 8 for round 2 to 6 in round 1, 6 in round 2, and 6 in round 3. We voiced
are displeasure with this reduction in ice for both game and practices. Also rumored to move Peewee to
some half ice in 2016/17 season.
Recommend extra ice to be purchased throughout the year during the week if possible to supplement
little ice throughout the year. Play with idea to charge back to the teams who are interested in extra ice.
Treasurer’s Report
Bingo Report
All reporting and registration was completed on time to ensure AHC’s gaming license was
maintained. This affects our eligibility to work both bingos and casinos.
We averaged 1 bingo each month and attended the AGM & semi-annual meeting for
Castledowns. Bingo’s were well attended with what seems to be fewer no-shows than in past years,
likely in part due to the fact that all bingos were full throughout the year and families didn’t have options to
reschedule.
There are still a number of families who have not contacted me to sign up for their mandatory bingo for
the 2014/15 registration year or that have cancelled and no cheques – I will be contacting these families
in the upcoming month to make arrangements to have their requirement completed before they can
register for the 2015/16 season.
I will also be working with Brenda as there will be liens put in place on these players until these
requirements are met.
Thank you to everyone who continues to support the bingos. These bingos are a vital part of our Club’s
funding.
Registrar’s Report
As we brought on the new KC West name we seen a vast increase in Registrations from the 2013 season
to the 2014 season, We registered 57 Initiation Players, 37 Novice Players, 41 Atom Players and 38
Peewee Players. We submitted an I1 team, 3 I2 teams, 3 Novice teams, 3 Atom Teams and 2 Peewee
teams through HCR.
Player
Atom
KC
WEST
HOCKEY
2013
2014
Initiation
30
41
Novice
41
57
Peewee
31
37
We have 13 Peewee graduating to the Bantam level.
We have the potential for the following registrations in the 2015 Season should all
players return:
Peewee 50 (3 Teams)
Atom 54 (3 to 4 Teams)
Novice 39 (3 Teams)
Initiation 34
Looking at these numbers I would suggest we continue focus on building the Novice and Initiation
numbers as we always have to continue growth into the higher divisions.
14
38
We do have 8 members with outstanding fees to date from the 2014-15 season those accounts have
been placed on hold and will not be able to register their children in any other hockey programs Canada
wide without paying the fees owing first. I will be continuing to contact and collect the due amounts until
collected if possible. Over the summer I will work with the Bingo Director to have holds placed for those
who did not work bingos or had payments for unworked bingos come back insufficient funds before the
upcoming season.
Overall the year was successful we did multiple events and I met with several families outside those times
to provide parents with multiple options to register their children. We offered many options for parents to
pay for the fees (Cq, cash, CC by Square, Money orders) we have recently been able to set up email
money transfers I think this could be a huge asset when doing registration in the 2015-16 season as the
money is immediate and we do not have to wait for cheques to clear this could be a great option to almost
eliminate the cheque method as we did have a few come back insufficient funds. We would just need to
set up a solid process before moving forward as it does have the potential to become confusing if not
organized properly. We also supported several third party funding options for many families (Kidsport,
Jumpstart, EMHA) and we invoiced out to multiple First Nations for many of our families.
Ice Allocator’s Report
This year we purchased ice for summer conditioning, tiering, extra practices and development. We also
arranged for conditioning sessions with RVX as dryland training and arranged goaltending sessions
throughout the latter part of the season. Ice allocation was a lot more hectic this year as EMHA has a new
ice allocator. The EMHA was also implementing a new ice allocation system couple with major changes
on how the City of Edmonton distributes ice to its user groups caused a great deal of frustration with
when ice was allocated to the clubs. There are several improvements coming this year and EMHA is
taking a proactive approach to trying to get these disruptions minimized for the coming season.
The greatest challenges this last season revolved around how and when ice was released to the clubs so
it could be distributed to the teams. EMHA has decided to stagger portions of the season at each
category level so that tiering will not impact it as greatly as this season. There will always be some
concerns with short notice on ice around the tiering changes because ice cannot be distributed till the
category and divisions have been tiered. The other great challenge is getting practice ice outside of our
allotted ice because every club is also vying for that same extra ice. We were successful in getting some
ice this year but next year we will be pursuing more if it is within our budget. Ice costs are the single
largest expense to the club and we try to maximize its use.
This year marked the first time that EMHA mandated Novice and Atom teams to all half ice practices.
Although this allowed the teams to get more ice times (22) it did not allow for the flexibility of getting more
of our teams on to share the full ice we have had in past years. It is expected that in the coming year that
Novice/Atom levels will continue to share ice but it will now be with only same club teams(only KC teams).
The peewee level had the majority of full ice practices this year and that ice was only very occasionally
shared except for the purchased ice Friday nights 9-10 pm where we optimized the use of that ice
wherever possible. One of the biggest challenges that the clubs and EMHA faces is that there is a lot less
availability of weekday ice for our teams because of the very short window of ice availability Monday to
Friday, typically 6-8 pm, and there are several other user groups trying to get the same ice from the city.
Dryland training was underutilized as parents seemed to believe that it was not mandatory for their
children to attend. I assure you that any training that our club arranges and pays for is to benefit your
child. In the coming year we hope to arrange training closer to the beginning of the year so that it can be
a regular part of training for our kids. Goaltending and Power Skating sessions were arranged by our
Director of Hockey Operations, Kevin Lacza and the goal next year is to have them start earlier in the
year and possibly get a specific time/day to consistently book these sessions.
Summer ice is already booked and details for the sessions are located on our website. Pre-season ice
should be decided in the next month or so. Overall, the year went as well as could be expected given all
the changes this season. There were only 2 sheets of ice that could not get used or sold because of
Minor Hockey Week and one half-ice sessions was given to another club because of a conflict.
Equipment Report
This year we purchased 300 game-sheets, 200 pucks, 60 pylons, 4 puck bags, 2 goalie sticks, 4
clipboards, 2 coaches boards, 4 stopwatches, several first-aid kits and mouth-guards. Also, with the club
rebranding, coaches jackets were replaced by the club for all coaches this year. The coaches bags that
we do have are starting to fall apart and will need to be replaced soon. Most of these items are stored (or
will be stored) in out locker at U-haul and I expect that any outstanding items will be returned soon. All
teams were supplied with KC coloured socks and game jerseys. Jerseys should already have been
returned by the AGM but if they have not, please do so immediately.
During the season, all of our intermediary goaltender equipment was given out to the teams that
requested it. However, we do not have enough spare equipment to cover all teams. Going forward, I
would encourage any parent that has a goaltender that intends to play on a KC team to go sign out
goaltending equipment from the KC office free-of-charge at your earliest convenience. They do have a
large assortment of gear but it does all eventually get signed out so don’t wait until the season starts to
get your child equipped. They do not have every piece so you will still need a goaltender mask/cage and
skates.
For next season, I expect a similar number of game-sheets, pucks, first-aid kits, mouth-guards and
goaltender sticks will be purchased for use by the club. We may also need to purchase pinnies for tiering
and some new coaches bags to replace the broken/damaged ones we have now but there should not be
any other major purchases unless we need to buy a number of coaches jackets or pants.
Overall, the equipment process went well and items were purchased when requested and distributed as
soon as I received them. I look forward to another successful season.
Social and Publicity Director’s Report
NO REPORT SUBMITED
Fundraising Director’s Report
The hoodie/t-shirt promotion was a great success again this year. It enabled the new logo to get out
there at various rinks. There were a few mistakes with a couple of orders which was corrected by
Rainbow Sports Apparel at no additional cost. Overall the sale raised just under $800! The hoodie order
will probably not be offered again next year but every other year.
The club is scheduled to have our next casino in spring 2016. The draw date for the Casino is November
30, 2015. At that time we will be looking for a group of people to volunteer for various shifts for the two
day event. People who volunteer will get a $100 credit to go towards registration for the following
season.
Communication Director’s Report
All ice times were updated as soon as they were recieved. There was one error this year on scheduling,
but considering the volume of ice times it was a successful year. Next year, I recommend schedules are
posted on the website and originals are emailed to coaches so that discrepancies are found prior to ice
times. The website, Facebook page and Twitter were updated as required. We have 122 members on our
Facebook page,and it appears to be an effective and timely mode of communication. We revealed our
new logo this year and it has been well recieved. Coach apparel was also order and delivered.
Parent Rep’s Report
During the 2014/2015 there were issues brought to the parent rep and handled with the help and input of
the members of the board. One was dealt with by committee and the others dealt with on a club level. All
issues were discussed with all parties involved and a resolution agreed upon. The utmost discretion was
used in all cases.
Timbit Director’s Report
Novice Director’s Report
We had 38 novice players this year split between 3 teams
KC042 tier 4B finished the season 22-2-1 with a gold in the playoffs
KC043 tier 6B finished the season 14-7-1
KC044 tier 8C finished the season 9-13-1
We saw improvement with all teams as season progressed thanks to all volunteers coaches,
managers, etc. that made the season run as smooth as it did.
Atom Director’s Report
This year we had 41 kids registered in Atom - enough for 3 teams. All 3 teams were competitive in their
divisions. We had great coaching on all teams and saw progress and improvement in all of our players.
In addition to regular practices and skill development, our players were able to take advantage of several
dryland training sessions, as well as specific goaltending sessions for our goalies.
KC068 – Raptors
The Raptors were coached by head coach Kevin Lacza, and assistants Scott Glennie, Dean McCarthy,
Ray King, and Devon Toepfer.
Round 1 (5B)
4-3-1 for 9 points, finishing 2nd of 10 in the division
Round 2 (5B)
3-4-1 for 7 points, finishing 6th of 10 in the division
Playoffs (5B)
1-0-1 for 3 points, finishing 7th of 10 in the division
KC069 – Ice Ninjas
The Ice Ninjas were coached by head coaches Ryan Rusnell and Jeff Way. They were assisted by Dale
Hodgson, Greg Bowen, and Mike Sadownik.
Round 1 (6B)
4-3-1 for 9 points, finishing 3rd of 6 in the division
Round 2 (6B)
3-5-0 for 6 points, finishing 4th of 6 in the division
Playoffs (6B)
0-2-0 for no points, finishing 5th of 6 in the division
KC070 - Wolverines
The Wolverines were coached by first time head coach Josh Gork. His assistants were Efrem Moses,
Aldo Gutierrez, Shawn Rimmer, and Brenda Oliver.
Round 1 (8C)
2-4-2 for 6 points, finishing 4th of 8 in the division
Round 2 (8C)
6-2-0 for 12 points, finishing 2nd of 8 in the division
Playoffs (8C) 2-1-0 for 4 points, finishing 3rd of 8 in the division
PeeWee Director’s Report
KC West had the pleasure of hosting two Peewee teams this year. With 38 registered players at the
beginning of the season, the decision was made to host 2 larger teams instead of 3 small teams.
KC 103 Habs
Round 1 finished 6-2-0
Round 2 finished 4-3-1
KC103 Habs went on to win playoffs undefeated with 6 wins and 0 losses. This earned them a gold
medal! Congratulations KC Habs!
KC 104 Warriors
Round 1 finished 2-1-0
Round 2 finished 6-2-0
Great season Warriors!
It has been my pleasure to serve as Peewee Director for the last two seasons. I believe in this club, and I
love the family atmosphere. I think KC West has made positive improvements in order to grow and
continue to provide young hockey players and parents a club committed to the love of the game. Thank
you KC WEST!!