REQUEST FOR PROPOSAL
Supply; Delivery and Disposal of Appliances (Refrigerators)
2015-09
Jackson Housing Commission
301 Steward Avenue
Jackson, MI 49201
Office (517) 787-9241
Fax (517) 787-6143
REQUEST FOR PROPOSAL
The Jackson Housing Commission (JHC) invites sealed bids from vendors for the SUPPLY, DELIVERY,
and DISPOSAL OF APPLIANCES (Refrigerators)
Bids received by 11:00am EST on Wednesday, September 16, 2015 at the Jackson Housing Commission
located at 301 Steward Avenue, Jackson, Michigan 49201, will be publically opened at the mentioned time
and location. Bids received after 11:00 EST on Wednesday September 16, 2015 will not be accepted. Only
the names of suppliers furnishing proposals will be read aloud until an award is made. Small businesses,
minority and women owned businesses are encouraged to respond. Late submissions will not be
accepted. Bids will be subject to approval and award by the Executive Committee of the Jackson Housing
Commission.
The JHC is an EEO/ADA compliant employer and reserves the right to reject any or all proposals, to waive
any informality in the specifications or proposal process or to cancel in whole or in part this Request for
Proposal if it is in the best interest of JHC to do so. JHC also reserves the right to award multiple contracts
for services if it is in the best interest of the JHC to do so.
Contractors may withdraw a proposal either personally, by written request, or by FAX at any time prior to
the scheduled closing time of receipt of proposals. NO PROPOSAL SHALL BE WITHDRAWN FOR A
PERIOD OF THIRTY (30) DAYS subsequent to the opening of Proposals without consent of JHC.
Any questions or clarifications may be directed to the attention of Chelsea Bryant, at (517) 787-9241, or
c.bryant@jacksonhousing-mi.org.
Please submit proposals in a sealed envelope in person or by US Mail to Chelsea Bryant, Executive
Secretary, Jackson Housing Commission, 301 Steward Ave. Jackson, MI 49201. The JHC is not
responsible for mail delivery and any proposals delivered after 11:00 A.M. on September 16, 2015 will not
be considered. Proposals received after the deadline will be returned.
To schedule a walk through, contact Mark Oakley, at (517) 787-1188
RESPONSE FORMAT SHEET
JHC reserves the right not to consider any proposal that is excessive in length.
A. Provide the make, model and available sizes of proposed replacement refrigerators in the following
sizes:
Top freezer models – 15.0 to 16.0 cubic foot, (278)
Top freezer models --- 10.0 to 11.0 cubic foot (12)
Side-by-side 21.0 to 22.0 cubic foot (2)
Refrigerators must be E-Star compliant, meeting an efficiency standard of 8.33*AV+ 234.6 kWh/year, for
top mount refrigerators with freezers. Refrigerators must be ADA compliant. The refrigerators must have
recessed handles and reversible door swings.
B. Provide a total of 292 refrigerators as follows: (278) Top freezer models – 15.0 to 16.0 cubic foot;
(12) Top freezer models --- 10.0 to 11.0 cubic foot; (2) Side-by-side 21.0 to 22.0 cubic foot
C. Make available replacement parts to purchase directly from the vendor for repairs.
D. Provide the required personnel to install each refrigerator and remove old refrigerator and all debris
associated with the installation between the hours of 8:00 am and 4:00 pm. Doors will be changed to swing
in the required direction based on the apartment unit and the positioning of the refrigerator.
E. Best twenty (20) old refrigerators will remain with the agency instead of being recycled or discharged.
F. Provide the bid price for each proposed appliance replacement unit. The bid price will be the bidder's
complete and best price for above mentioned refrigerators meeting the specified energy standards. Offeror
should also include a package bid price per unit for delivery, installation, haul away and recycling of old
appliance. Replacement refrigerators will have a minimum of one-year parts and labor warranty from the
contractor or manufacturer. (The Offeror may propose to provide additional warranties at no charge for
additional points in the evaluation of the proposals.)
G. All prices will be held firm.
SELECTION CRITERIA
The Vendor shall provide a company profile and the names of key personnel to contact.
Criteria
Point Scoring
Cost of Product; Supply; Delivery; and Disposal of Appliances
65 points
Warranty
15 points
Additional Services offered
10 points
References
10 points
Bidders are to ensure they are capable of supplying product and services in sufficient quantity as needed to
meet demand.
The proposal will be awarded to the company submitting the most competitive proposal that includes cost
of product and supply, delivery and disposal and meets all the requirements and specifications.
The Contract will become effective on the date of signing. In the event the bidder does not perform the
services specified herein to the satisfaction of JHC, the Commission reserves the right to cancel the
contract at any time for cause, by giving written notice of the intent to cancel this contract.
In submitting this proposal, the undersigned agrees:
a) That the JHC reserves the right to waive irregularities, to reject proposals and to award the
Contract to the most qualified contractor, should it be in the best interest of the JHC to do so;
b) That in the event the contractor does not perform the services as stipulated in the contract to the
satisfaction of JHC, JHC may cancel the contract at any time by giving written notice of the intent to
cancel the contract; and
c) The contractor shall be responsible for the employment, control and conduct of his/her employees
during the course of the contract.
The undersigned hereby designates his/her business structure and location:
Contractor is: (check one)
Sole Proprietor ( )
Partnership ( )
Corporation ( )
If the Contractor is a Sole Proprietor, state the following:
Name(s) of Partners:
_______________________
_____________________
If the Contractor is a Corporation, state the following:
Organized under the laws of the State of
_____________________
Name(s) and title(s) of officers authorized to sign the contract:
______________________
______________________
The Proposal is authorized and submitted by:
(Name of Firm)
(Authorized Official - Please Print)
(Signature)
(Title)
(Date)