Job Posting
Department: 74
Organization: 744200
Job Code/Title: 86500
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Drug and Alcohol Programs
Da Admv Spt Srvs Div
Administrative Officer 3
Position Number: 50414859
County: Dauphin
Work Location: Department of Drug & Alcohol Programs
02 Kline Village
Harrisburg, PA 17104
Type of Job: Civil Service
Union: No Union Representation (Not subject to provisions of a union agreement.)
Bargaining Unit: A3
Seniority Unit:
Type Position: Permanent / Full Time
Salary Range: $51,443 - $78,103
Pay Schedule / Range: MA / MA08
Posting Length: 15 days
Posting Dates: 5/20/2015 - 6/3/2015
Contact Number: (717)736-7446 or llarkin@pa.gov
Information: Work Hours: 8:00 AM - 4:30 PM
Supervisor: Audrey Marrocco
Description of Duties: Serve as the supervisor of the department's training section responsible for leading a team of
employees in establishing and continuously improving a statewide needs-based system of
training with a superior cadre of instructors and curriculum for drug and alcohol professionals in
Pennsylvania.
Conduct needs assessments on a cyclical basis. Develop needs assessment instrument to
assess stakeholders' training needs. Develop plan for executing needs assessment and follow
through. Analyze data from needs assessment. Develop and prioritize strategies to address
identified needs.
Gather demographic data to identify core competencies of different levels of the drug and
alcohol workforce. Assess experience and turnover statewide to address workforce and
succession planning in the drug and alcohol community. Conduct focus groups to obtain
anecdotal information and insight that is important for decision making but not quantifiable.
Utilize this information as a supplement to the formal needs assessment.
Supervise the development and ongoing revision of a course catalog based on identified training
needs. Ensure that training is available by geographic area based on needs assessment, and
that training meets other identified stakeholder needs.
Supervise research to secure evidence based curriculum and modern practices. Modify,
consolidate, and manipulate curriculum to meet identified needs without sacrificing integrity of
training model. Address proprietary issues with utilization of evidence based curriculum.
Supervise the development of curriculum to include course materials, instructor guides, learning
activities, review materials, and knowledge tests. Establish and maintain a cadre of subject
matter experts to review new curriculum.
Conduct continuous quality improvement of curriculum to ensure that information, materials, and
data are all current and in line with recent trends in drug and alcohol prevention and treatment.
Ensure that courses meet the requirements established by the Pennsylvania Certification Board
to accredit training events to meet continuing education and certification standards. Maintain
current certification on courses. Tailor courses to meet requirements or categorization.
Establish standards and requirements for instructors. Supervise the search for and acquisition of
instructors who meet or exceed standards and requirements. Develop methodology for
screening and selecting instructors. Supervise the contractual process for securing the services
of said instructors. Develop bid specifications for training programs. Manage the Train the
Trainer process and establish proficiency standards.
Develop and implement criteria, tools, and protocol for auditing courses on an established
cyclical basis for technical accuracy, application of educational techniques, and compliance with
curriculum requirements. This includes evaluating effectiveness of instructors and course
material. Provide feedback to instructors, and take corrective action for instructor deficiencies.
Manage the revision of course material to address deficiencies. Establish protocols to ensure reevaluation after adjustments are made.
Explore and implement alternative methods of course delivery utilizing technology to meet the
needs of stakeholders without sacrificing the value of the course. Evaluate effectiveness of
alternative training delivery mechanisms using quantifiable methods.
Develop marketing strategies to promote interest and participation in training programs.
Develop policies to fortify aforementioned protocols and to provide clarity and formality to the
section's operations impacting stakeholders.
Oversee the automated Training Management System (TMS). Interface with the Data Section to
add fields or make alterations that would provide quantifiable data for evaluation and decision
making purposes. Develop reports derived from data extracted from TMS to identify problem
areas, document successes, and for use in strategic planning.
Explore potential for generating revenue through training delivery. Research and make
recommendations for cost containment and cost savings through more efficient delivery of
services, potential partnerships, etc.
Conduct instructor lead training as needed.
Manage the provision and maintenance of audio visual equipment needed for instructor lead
training. Track the life cycle of equipment, and work with the department's budget team to
ensure adequate funding for new equipment.
Establish and maintain effective liaison with agency staff, officials of other agencies, and
professional stakeholder organizations, and clients.
Supervise a group of professionals engaged in administering the department's training mission
for the drug and alcohol community:
- Determine the work to be performed by section staff, assign work, and establish timetables for
completion of work.
- Assign responsibility and authority for work to staff and give instruction, guidance and training
necessary for staff to carry out assigned duties.
- Establish work standards for the Section, monitor the status of assigned work, ensure
compliance with standards and take corrective action, including disciplinary measures when
necessary.
- Interview potential employees and make hiring decisions.
- Conduct performance evaluations for employees in the Section.
- Approve travel and leave requests from employees in the Section.
Perform other related duties as required.
Essential Functions: * Communicate effectively, orally and in writing
* Establish and maintain effective working relationships
* Public speaking and conduct classroom training
* Prepare written correspondence and reports
* Conduct training needs assessments; analyze and interpret written and numerical information
* Travel throughout the Commonwealth including areas not served by public transportation
* Write policies
* Evaluate effectiveness of instructors and curriculum
* Utilize various software programs and systems, email, and internet
* Supervise, mentor, and lead a team of subordinate staff
Last Date Job Applications Will Be Accepted: Wednesday, June 3, 2015
THIS IS A MANAGEMENT POSITION
Recruitment Method(s):
Applicants must meet one (or more) of the following methods(s) to be considered for this vacancy:
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Promotion Without Examination
Transfer
Reassignment
Voluntary Demotion
Reinstatement
Eligibility - all candidates
1. Meet the minimum experience and training required for the job: One year as an Administrative Officer 2; OR Four
years of experience in progressively responsible and varied office management of staff work in public or private
organization, including experience in personnel management budgeting or procurement; and such training as may
have been gained through graduation from a four-year college or university; OR Any equivalent combination of
experience and training.
2. Be a resident of Pennsylvania.
3. Be eligible for selection in accordance with Civil Service rules.
Eligibility - Competitive Promotion Without Examination Only
CLASS RESTRICTIONS
1. Have held regular civil service status in one of the following classifications:
o Administrative Officer 2
Consideration may be given to employees that currently hold or previously held regular civil service status in a
pay scale group 07 job title for which there is a logical, occupational, functional, or career development
relationship to the posted position, or if there is a clear linkage between the required knowledge, skills, and
abilities of the previously or currently held job title with those needed for the posted position.
Selection Criteria
2. Minimum experience and training required for the job.
3. Meritorious service; defined as (a) the absence of any discipline above the level of written reprimand during the
24 months preceding the closing date of the posting, and (b) the last due overall regular or probationary
performance evaluation was satisfactory or higher.
4. Seniority, defined as a minimum of one year(s) in the next lower class(es) by the posting closing date of 6/3/2015.
Application Instructions
5. Interested qualified applicants must submit all requested materials as specified in the "How To Apply Section".
Failure to comply with the above application requirements will eliminate you from consideration for this
position. Send completed application materials to the address listed in "How To Apply" section.
6. Additional information may be obtained by calling: (717)736-7446
This section is issued for compliance with Management Directive 580.19, Promotion in the Classified
Service without Examination.
How to apply - all candidates:
The following materials must be mailed and postmarked on or before Wednesday, June 3, 2015:
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Completed Civil Service Application (0.40 MB)
Most Recent Employee Performance Review
Printed Bid Form
Submit a request for consideration in the form of a memorandum, letter or bid form which must be accompanied
by a resume which reflects work history and education.
If interested in applying by mail, please send above specified materials to:
CONTACT PERSON: Leah Larkin
ADDRESS: Department of Drug & Alcohol Programs
02 Kline Village
Harrisburg, PA 17104
TELEPHONE: (717) 736-7446
E-MAIL: llarkin@pa.gov
The Commonwealth of Pennsylvania is an equal opportunity employer.