Faculty
of
Engineering
Scholarships
2016/17
Note this is an internal document for guidance of staff in the Faculty of Engineering. Nothing in this document
constitutes a contract or financial commitment.
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2016/17 Scholarships Summary
Scholarship Name
Number of awards
in Eng
LARS
15 in total. (round 1
(Jan) 2 per School)
(round 3 (June) 1 per
School awarded to
UAF’s).
URS
2 across the Faculty
CSC
13 across University
Who is eligible to
apply
UK, EU and Overseas
UK & EU
Chinese nationals only
Value of the
awards
Fees & maintenance
(EPSRC rate) for 3
years
Fees & maintenance
(EPSRC rate) for 3
years
EPSRC DTP
TBC
UK/EU nationals who
have been resident in
the UK for three years
prior to starting their
studies
Fees & Maintenance
for 3.5 years
Round 1- 15 Jan 2016
Round 2–11 Mar 2016
Round 3-1 Jun 2016
Faculty
Round 1 -12 Feb 2016
Recommendations Round 2–15 Apr 2016
deadline
Round 3- 27 Jun 2016
15 Jan 2016
Fees only award
(maintenance
provided by CSC) for 3
years
8 Jan 2016
12 Feb 2016
29 January 2016
Requirements for
awards
EU from non- English
speaking countries
can satisfy the EL
requirement after the
award
Must have satisfied EL
requirement at point
of application
Schools must have
allocated their awards
by the 30 October
2016
Must satisfy EL
requirement by the
start date of studies
Applicant deadline
Overseas must have
satisfied EL
requirement at point
of application
Variable
EU from non- English
speaking countries can
satisfy the EL
requirement after the
award
Suggested criteria
for awards
Top 5% of Cohort
Top 5% of Cohort
Top 5% of Cohort
Top 5% of Cohort
Suggested criteria
for awards
Already in receipt of
prizes
Already in receipt of
prizes
Already in receipt of
prizes
Already in receipt of
prizes
Suggested criteria
for awards
Already published
papers at national and
international level
Already published
papers at national and
international level
Already published
papers at national and
international level
Already published
papers at national and
international level
Suggested criteria
for awards
Hold UG qualification
which is in the 1st class
division (which must
be equivalent to at
least a UK 2:1 hons
degree)
Hold UG qualification
which is in the 1st class
division (which must
be equivalent to at
least a UK 2:1 hons
degree)
Hold UG qualification
which is in the 1st class
division (which must
be equivalent to at
least a UK 2:1 hons
degree)
Hold UG qualification
which is in the 1st class
division (which must
be equivalent to at
least a UK 2:1 hons
degree)
Suggested criteria
for awards
Must not be studying
for or have been
awarded a PhD
Must not be studying
for or have been
awarded a PhD
Must not be studying
for or have been
awarded a PhD
Must not be studying
for or have been
awarded a PhD
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Suggested criteria
for awards
Additional
information
The cost of the award
is split 50/50 between
the University and the
School at the UK/EU
fee rate.
The award is fully
funded by the
University, no School
contribution required.
Must be a Chinese
national who is
resident in the
country.
The fees element of
the award is fully
funded by the
University, no School
contribution required.
The award covers
fees. Maintenance
and RTSG
If an international fee
payer is recruited, the
School will have to pay
the difference
between the fee rates
(for 2015/16 that
would be £14,000)
Not available to
students who wish to
study part-time
Available to students
who wish to study
part-time
Available to students
who wish to study
part-time
Additional
information
Scholarships Office will
produce the funding
letter
Scholarships Office
will produce the
funding letter
Graduate School
Office will produce
the funding letter
Additional
information
Scholarships Office will
arrange payments to
student once
registered
Scholarships Office
will arrange payments
to student once
registered
Graduate School
Office will arrange
payments to student
once registered
Additional
information
RCUK funding cannot
be used in conjunction
with these awards.
The students are not
allowed to make up
any shortfall in funds.
Start dates
1 September 2016 or 1
October 2016 (no
flexibility)
1 September 2016 or
1 October 2016 (no
flexibility)
Between 1
September 2016 and
1 April 2017.
Additional
information
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LEEDS Anniversary Research Scholarship (LARS) Process for Schools
Background
The LARS awards replace the 110 Anniversary Scholarship and Leeds International Research
Scholarships. For one year only, the University has 128 awards which have been allocated to
Faculties across the University. Each Faculty must then decide upon a process for the allocation of
the awards
Who is eligible for the Award
UK, EU and International students are eligible. They must be full-time students who are not
members of staff.
Number & distribution of awards
128 awards across the University, however the Faculty of Engineering have been allocated 15
awards. Round 1 will take place in January 2016, each School will be permitted to recruit two
students, meaning that 10 awards will be allocated to students in Jan/Feb 2016. The remaining 5
awards will be allocated to UAF’s and will be considered in round 3 (June 2016).
Value of the awards
The cost of the award will be split 50/50 (i.e for 2015/16 £9,078) between the School and the
University for UK/EU students.
The cost of providing a scholarship for an international student will be significantly more for the
School as the Centre will not provide additional funding, so the split would be:
School: £22,478
Centre: £9,078
School Income after top slicing & turnover for international PhD (approx):
£13,500 (2015/16)
Total differential between UK/EU and International (Fees and Maintenance combined):
£8,978 (2015/16)
External funding of the awards
Collaboration with Industrial partner is encouraged and they can make a financial contribution.
However, RCUK funding cannot be used in conjunction with these awards. The students are not
allowed to make up any shortfall in funds.
Advertisement
Advertisements are currently in place and applications are being received.
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Timescales
Applicant deadline: 15 January 2016
Faculty Recommendations to Scholarships: 12 February 2016
Award list published: End February
Please note: Applicants will need to complete a separate LARS Application Form and submit to
pg_scholarships@leeds.ac.uk once they have completed and submitted their Application Form
for Study and have a Student Id Number.
Summary of rolling application deadline process (only applies to Facilities which selected an initial
deadline of either January or March)
Faculties to submit their Faculty Recommendations for awards and reserves to PSO.


IMPORTANT – Faculties have to honour their reserve list. They cannot replace a reserve
applicant from the first round of LARS with another applicant from a later round of LARS.
PSO issue award and reserve letters
Process
 GSO will log applications as and when they are received.
 GSO to complete first sift of applications (following agreed criteria), by 22 January 2016.
 Project supervisors for each school puts forward their 1st choice candidate by 29 January 2016
and advises GSO – 5 per school.
 GSO to send a list to the School Committee members by 3 February 2016 – actual applications
will be sent through SIS.
 School Committees take place during the week of 8 - 12 February 2016 to determine top 3
candidates from the 5 put forward with mark sheets/notes completed at the meeting. The
remaining 2 will be reserves and will be ranked in order of preference.
 GSO to send list of top 3 applicants chosen and reserves to Richard Hall with completed mark
sheets (to ensure consistency across Schools).
 Chair of Scholarships Committee gives final approval of award and PSO notifies applicants of
their outcome at the end of February 2016.
June process TBC.
Minimum criteria for all candidates



A First Degree at undergraduate level equivalent to at least a UK Upper Second Class Honours
degree. (Applicants should either have graduated with the appropriate First Degree or be in
their final year of study.)
UK/EU applicants whose first language is not English must meet the University’s English
Language requirements prior to or at registration.
International applicants whose first language is not English must have already met the
University’s English Language requirements by the relevant scholarship closing date or be a
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current undergraduate student in their final year or a current postgraduate student at a
University in an English speaking country.
Additional criteria for Schools to consider when reviewing applications




In the top 5% of their MSc/BSc cohort
Already in receipt of prizes
Already published papers at national and international level
Hold a UG qualification which is in the 1st class division
Please Note: These awards are not open to individuals who have already been awarded or are
currently studying for a Doctoral degree or equivalent qualification
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University Research Scholarships (URS)
Background
URS has run for a many years at the University of Leeds. The Faculty of Engineering has been award
2 URS Scholarships
Who is eligible for the Award
UK and EU nationals are eligible. Part-time candidates can be considered
Number of awards
2 awards available in Engineering
Value of the awards
The award is fully funded by the University, it will pay the “home” rate of fees and provide
maintenance at the EPSRC rate for 3 years
External funding of the awards
.n/a
Distribution of awards in Engineering
Two awards available to the top two ranked students. 8 ranked reserves will also be submitted.
Advertisement
Undertaken by the Scholarships Office and Faculty of Engineering
Timescales
Applicant deadline: 15 January 2016
Faculty Recommendations to Scholarships: 12 February 2016
Award list published: End February
Please note: Applicants will need to complete a separate LARS Application Form and submit to
pg_scholarships@leeds.ac.uk once they have completed and submitted their Application Form for
Study and have a Student Id Number.
Process
 GSO will log applications as and when they are received.
 GSO to complete first sift of applications (following agreed criteria), by 22 January 2016.
 Faculty Committee to take place during the week of 8 - 12 February 2016 to determine top 2
candidates and 8 and will be ranked in order of preference.
 GSO to send list and packs to Scholarships Office by the 12 Feb 2016.
 Chair of Scholarships Committee gives final approval of award and PSO notifies applicants of
their outcome at the end of February 2016.
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Minimum criteria for all candidates
 A First Degree at undergraduate level equivalent to at least a UK Upper Second Class Honours
degree. (Applicants should either have graduated with the appropriate First Degree or be in
their final year of study.)
 UK/EU applicants whose first language is not English must meet the University’s English
Language requirements prior to or at registration.
Additional criteria for Schools to consider when reviewing applications




In the top 5% of their MSc/BSc cohort
Already in receipt of prizes
Already published papers at national and international level
Hold a UG qualification which is in the 1st class division
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China Scholarship Council (CSC)
Background
CSC has run for a many years at the University of Leeds, this is a joint award with the Chinese
Scholarship Council
Who is eligible for the Award
Candidates must be a citizen and permanent resident of the People’s Republic of China at the time
of the application.
Number of awards
13 across the University of Leeds
Value of the awards
The academic fees are fully funded by the University of Leeds at the International rate. The
maintenance, travel and visa expenses are covered by the CSC. The level of maintenance varies, and
is usually for 3 years.
External funding of the awards
n/a
Distribution of awards in Engineering
Top 13 candidates from across University of Leeds, no allocation for each Faculty.
Advertisement
Undertaken by the Scholarships Office
Timescales
Applicant deadline: 8 January 2016
Faculty Recommendations to Scholarships: 29 January 2016
Award list published: February 2016
Process
 GSO will log applications as and when they are received.
 GSO to complete first sift of applications (following agreed criteria), by 14 January 2016.
 School Committees to take place during the week of 22 January 2016 to determine top 2
candidates.
 GSO to send list and packs to Scholarships Office by the 29 January 2016.
 Chair of Scholarships Committee gives final approval of award and PSO notifies applicants of
their outcome at the end of February 2016.
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Minimum criteria for all candidates
 A First Degree at undergraduate level equivalent to at least a UK Upper Second Class Honours
degree. (Applicants should either have graduated with the appropriate First Degree or be in
their final year of study.)
 Applicants whose first language is not English must have already met the University’s English
Language requirements by the relevant scholarship closing date or be a current undergraduate
student in their final year or a current postgraduate student at a University in an English
speaking country.
Additional criteria for Schools to consider when reviewing applications
 In the top 5% of their MSc/BSc cohort
 Already in receipt of prizes
 Already published papers at national and international level
 Hold a UG qualification which is in the 1st class division
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EPSRC (DTP)
Background
A letter will be sent to the University by the EPSRC advising of the value of the award. The Research
Finance Office will then cost the figure into studentships. The Dean and Director of Engineering will
then consider the allocation of the awards to Schools
Who is eligible for the award
EU and UK nationals who have been resident for at least three years prior to commencing research
degree study. However, 10% of EPSRC awards can be given to students who do not meet the
residency. However, if this is an International student the difference in fees will need to be found
(not from the student).
Number of awards
TBC
Value of the awards
Academic fees and maintenance, along with RTSG will be provided to candidates who meet the
residency.
External funding of the awards
Industrial partners can make financial contribution towards the award (50%)
Distribution of awards in Engineering
TBC
Advertisement
Undertaken by the Faculty of Engineering
Timescales
Applicant deadline: flexible
Faculty Allocation of awards: 31 October 2016. After this dates the remaining awards go into an
open competition.
Process
 GSO will log applications as and when they are received, and forward onto project supervisor.
 Project supervisor will then consider and nominate first choice candidate.
 GSO will double check candidate meets EPSRC criteria, and if ok, will send an award letter.
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Minimum criteria for all candidates
 A First Degree at undergraduate level equivalent to at least a UK Upper Second Class Honours
degree. (Applicants should either have graduated with the appropriate First Degree or be in
their final year of study.)
 Applicants whose first language is not English must meet the University’s English Language
requirements prior to or at registration.
Additional criteria for Schools to consider when reviewing applications




In the top 5% of their MSc/BSc cohort
Already in receipt of prizes
Already published papers at national and international level
Hold a UG qualification which is in the 1st class division
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EPSRC CASE Competition Studentships for 2016/17
Background
EPSRC CASE Competition Studentships have been awarded from previous EPSRC DTPs. It has been
agreed that 4 CASE awards will be available for session 2016/17 and 4 for 2017/18 to ensure we
meet EPSRC’s target of converting at least 10% of our studentships to CASE.
Who is eligible for the award
EU and UK nationals who have been resident for at least three years prior to commencing research
degree study. However, 10% of EPSRC awards can be given to students who do not meet the
residency. However, if this is an International student the difference in fees will need to be found
(not from the student).
Number of awards
4 across Biological Science, Engineering, Environment and MAPS
Value of the awards
UK/EU fees, maintenance and some funding for RTSG/consumables for 3.5 years. Total value of
studentship £73,500).
Industrial partner financial contribution
All awards must have an industrial partner. The Industrial partner must contribute at least £24.5k
 Company’s total contribution to Student’s maintenance £11,270
 Company’s total contribution to School £13,230
 TOTAL Company’s contribution £24,500
Distribution of awards in Engineering
All applications submitted by Engineering academic staff members will be in competition with those
from the Faculty listed above. After the closing date, the selection panel (comprising of Prof-Deans
for Research and Innovation in the named Faculties)will meet and make a decision in early February.
All members of staff will receive an e-mail confirming the outcome once known.
Advertisement
All advertisements should come to the GSO, they will then be advertised in the usual way.
Timescales
Deadline for all documents to be received by Scholarships Office – 4pm on Friday 15 January 2016
What documents need to be provided
One email containing the following information/attachments should be sent to
c.f.neave@adm.leeds.ac.uk by 4pm Friday 15 January 2016.
1. Completed EPSRC 2016 DTG – case competition for session 2016/17 form (including the
name of the student who would receive the award). Remember to include in the form:
 Title and description of the proposed research area
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

Brief statement explaining alignment to EPSRC’s areas of research; sector hubs and
strategic industrial partners and how the research project aligns with school
research strategy
Brief summary of student’s qualifications and reasoning as to why high calibre
applicant (include student’s CV if relevant)
2. A letter of support from the industrial partner, including confirmation of their financial
commitment – on company letter headed paper.
3. Copy of the academic offer letter of student
4. Confirmation from student they will commence their studies by no later than the 1 June
2016.
Additional points
Criteria








Alignment of research project with EPSRC's areas of interest
Alignment of research project with sector hubs and strategic industrial partners
Alignment of research project with school research strategy
Industrial Partner to contribute the minimum of £24.5K as prescribed by EPSRC
UK/EU1 students to be commencing study in September/October 2016 and to have met
EPSRC’s eligibility criteria.
NOTE for Session 2016/17 - International fee paying students are not eligible to receive an
award and EU students who do not met the 3 year residency rule will only receive fees and
RTSG funding.
Quality of student, if the student identified by competition deadline
The distribution of CASE awards between Faculties will be broadly in line with EPSRC activity
What happens if you secure an award
If you secure an award the following steps will need to be completed:






set in place a signed contractual agreement with company with two months of the student
commencing study
student details added to Je-S within one month of their start date (this will be done by the
GSO)
School raises forms 21 and 22 for the payment of fees and maintenance (this will be by the
GSO)
School issues student with award letter and terms and conditions of studentship (this will be
done by the GSO)
provide c.f.neave@adm.leeds.ac.uk with the account number to which the funding is to be
transferred
School arranges to invoice the company for their contribution and to raise the necessary
Form 22 to pay the top-up maintenance to the student (this will be done by the Faculty
Finance Office).
1
EU students will be eligible for an award paying tuition fees only, except in exceptional circumstances, or where residency has
been establish for more than 3 years prior to the start of the course.
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Further Information
EPSRC Student Eligibility http://www.epsrc.ac.uk/skills/students/help/Pages/eligibility.aspx
Annex I – Application Form
Annex II - CASE Award Guidance
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EPSRC 2016 DTG – CASE COMPETITION for Session 2016/17
ANNEX I
To be completed and returned by email to the DTP Coordinator, Caroline Neave at c.f.neave@adm.leeds.ac.uk by
4pm Friday 15 January 2016.
Lead Supervisor’s Name
(where student will be
registered)
School
Additional Supervisor/s
Name/s
School/s
Project Title
Project Description
Alignment of research project with EPSRC's areas of interest
Alignment of research project with strategic industrial partners
Alignment of research project with sector hubs
Alignment of research project with school research strategy
Brief summary of student’s qualifications and reasoning as to why high calibre applicant (Attach student’s CV if
relevant) √ box if CV attached to email
Name of Student if identified
Postgraduate Research Operations Check list
Application No:
Industrial Partner Letter attached
Student’s CV received
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ANNEX II
Administration of EPSRC CASE Awards
CASE Studentships are allocated to Universities and allow the University to take the lead in defining the projects for
students and selecting an industrial sponsor of their choice.
Contractual Agreement for CASE Awards

Supervisors should read the information on the Contracts section of the Research Support website
http://researchsupport.leeds.ac.uk/

and use one of the relevant agreement form available at:
http://researchsupport.leeds.ac.uk/index.php/contracts/non_standard_research/model_contracts/
Questions should be addressed to: Research Support and the appropriate Faculty Representative, list available at:
http://ris.leeds.ac.uk/ris/info/77/faculty_research_and_innovation_offices

The following details need to be completed in full:
o Company details
o Cash and in-kind payment to be paid to the student and School

Research Support checks the draft agreements to make sure they conform to University regulations, in particular in
relation to Intellectual Property rights etc.
Schools should ensure that an original signed copy of the Contractual Agreement is sent to the Postgraduate
Scholarships Office for retention within two months of a student commencing study.
Letter to Company re Invoicing and Status of Contractual Agreement


It is the School’s responsibility to write to the CASE Company to ascertain how the company wishes to be invoiced
and to find out about the status of any Contractual Agreement.
As soon as a Contractual Agreement has been finalised or written approval given to invoice the CASE Company
prior to the Contractual Agreement being finalised, the School is then responsible for issuing appropriate invoices
to the CASE Company for the duration of the award. The School should ensure that the invoice amounts are in
accordance with the amounts stated in the Contractual Agreement Please note that for the issuing of invoices for
CASE Awards the cost object should not be a '44' account number, as these numbers should only be used for
costs relating to Research Grants.
CASE Studentships – Administration and Payment of Awards
Schools are responsible for issuing award letters, regulations and payments to students.
For Research Council awards administered by Schools, they should ensure that the student receives a standard letter
outlining the funding arrangements together with a copy of the regulations for CASE Studentships. Templates of letters
and regulations can be downloaded from: https://ses.leeds.ac.uk/site/scripts/login.php
Click on Information for Staff, and enter your username and password. As soon as an Agreement has been finalised or
written approval given to invoice the CASE Award Company prior to the Contractual Agreement being finalised, the
School is also responsible for ensuring that the company’s contribution to a student’s maintenance is paid to that
student.
It is no longer deemed appropriate to wait for the Company to settle an invoice before releasing the company’s
contribution towards maintenance for a student.
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For CASE Studentships, the Faculty Finance Officer is responsible for setting up new account numbers for the relevant
School/s in their Faculty and informing Rachel Lee (Management Accounting, Central Services) and Caroline Neave in
the Postgraduate Scholarships Office of these account numbers.
For monthly payments against annual invoices, a ‘Form 22’ should be raised and sent to Financial Aid, Central Student
Services, Marjorie and Arnold Ziff Building, who will then process the payments via Financial Aid within BANNER. For
single one-off payments, a 'Form 10' should be raised and sent to Financial Aid at the above address.
Recording CASE Studentships on Je-S for Research Councils
CASE Studentships need to be recorded on Je-S within one month of the student commencing study. Faculty Graduate
School Office Postgraduate Secretaries will be able to submit this information through Je-S. The Project Partner section
on Je-S needs to be completed in addition to the standard studentship fields.
Any questions regarding grant regulations can be addressed to either Caroline Neave or Shirley Yeadon in the
Postgraduate Scholarships Office.
FOR GUIDANCE ONLY (It is advisable to check the company contribution rates on the Research Council’s website as they
are constantly being updated)
Minimum Company Contributions for Session 2016/17:
Research
Minimum Company
Minimum Company
Research Council URL
Council
Contribution pa to
Contribution pa to
student
department
EPSRC
CASE - 1/3 of total notional value of studentship – http://www.epsrc.ac.uk/skil
estimated at £24,500 of which:
ls/students/coll/icase/
£11,270 to student
£13,230 to School
Industrial Partner’s Responsibility
Visits to the Industrial Partner
Students are expected to spend at least three months of a three and a half year award on the premises of the
cooperating body, pro-rata for shorter periods, subject to a minimum of two months. Students can spend longer periods
with the company, subject to the HEI’s minimum attendance requirements for students to remain registered for the
higher degree.
Responsibility of Industrial Partner
Contact should be maintained between the cooperating body (project partner) supervisor and student throughout the
duration of the award as appropriate.
Financial Contribution Industrial Partner
As a measure of its interest and involvement the Cooperating Body (project partner) must make a financial contribution
to the project. Such a contribution should cover:
a. expenses (e.g. travel and accommodation costs) incurred by the student as a result of periods spent with the project
partner. The student should not be out of pocket as a result of undertaking the project.
b. an annual cash contribution, to the HEI research organisation, towards the cost of the project (£13,230 approx for
session 2016/17), and support of the student (£11,270 approx for session 2016/17).
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