DRAFT Job Description: Regional Inspectors
Context
The teams of Inspectors are Rwanda Education Board (REB) field staff assigned to Regions, who
operate directly under the DDG for Quality and Standards. Regional Inspectors coordinate teams
of Pedagogical Inspectors.
Regional Inspectors are part of the chain of education officers who are expected to ensure quality
education services are delivered through the decentralised education system. Regional Inspectors
are largely independent of a line management function, directly under the REB, rather than part of
local government, and with specialist subject skills within their teams, perform an inspection and
standards role. The District and Sector Education Officers, being accountable to local government,
have a role in locally supportive and responsive supervision and coaching of the schools, directly
into whose hands the majority of resources flows.
Regional Inspectors serve as roving officers, providing impartial and truthful reporting and
judgments to the REB. Inspection of schools serves two main purposes: First, it is a supervision
system, monitoring events in schools, identifying difficulties early, and ensuring quality. Second,
it serves as a feedback mechanism, providing information to policy makers about the reality in
schools.
Proposed Mandate
All Inspectors are mandated to support the implementation of the education sector policy in the
districts and sectors in their region. They are also mandated to ensure interpretation and
explanation of the Rwanda Education Strategy and Policy as elaborated in Education Sector
Strategic Plan (ESSP) 2013-2018.
The mandate of the Inspectors is essentially one of oversight, support for defining policies and
setting the norms and standards of the system, including for the process of supportive
supervision, providing summative inspections that confirm progress against the standards, and,
by exception, oversight of follow-up measures where a specific shortcoming has been identified.
It is also proposed that the Regional Inspectors be present during the work planning sessions in
the districts so that DEOs and SEOs can focus on education sector responsibilities.
Overall roles and the responsibilities
In their respective provinces, and in close collaboration with each other, the roles and
responsibilities of RIs include:
1. To establish and ensure implementation of minimum education norms and standards that
are in line with the existing national education policy for, among others, teacher
qualification and training, creation and accreditation of schools, curriculum development,
textbook design, construction and equipment of schools, examinations, and so on;
2. To design and produce standardized tools/formats for school supervision and data
collection (statistics);
3. To produce consolidated education statistics of their respective provinces;
4. To conduct summative inspections (assessment of learning and development of learners) to
a cycle mandated by MINEDUC/REB;
5. To analyze consolidated reports from DEOs and SEOs, formulate relevant policy
adjustments and elaborate national or specific action plans.
The following detailed tasks will support the fulfilment of the RI’s overall responsibilities:
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1. To establish and ensure implementation of minimum education norms and standards that
are in line with the existing national education policy for, among others, teacher
qualification and training, creation and accreditation of schools, curriculum development,
textbook design, construction and equipment of schools, examinations, and so on;
o Organise monthly meetings with relevant stakeholders, e.g. DEOs and SEOs and
Mayor or representative to discuss progress in preparing and implementing the
District Education Plan
o Design and disseminate a template format for “imihigo” performance contracts for
DEOs and SEOs that put forward appropriate indicators for quality education service
delivery (final decision on content of contracts will remain with Mayors and DEOs)
o Participate in the preparation of the plan of action and budget of inspectorate of
education (QSD)
o Participate in training activities for education and local government staff, including
(head)teachers aimed at improving quality of education services in the region under
his/her jurisdiction
2. To design and produce standardized tools/formats for school supervision and data
collection (statistics);
o This also includes preparation of training material for inspectors, DEOs, SEOs to use
tools, conduct inspections and lessons observations to set and agreed standards
3. To produce consolidated education statistics of their respective provinces;
o Receive and collate all education statistics from DEOs
o Receive district education plans and quarterly progress reports; give feedback,
relating the plans and the reported achievements to the national education policy,
strategy, plan and budget
4. To conduct summative inspections (assessment of learning and development of learners) to
a cycle mandated by MINEDUC/REB;
o Participate in the establishment of inspection standards
o Coordinate (but not necessarily line manage) education inspection activities in the
districts with DEOs that fall under his/her jurisdiction
o Conduct supportive inspection visits and other activities to improve learning and
teaching quality (as opposed to only enforcing punitive measures)
o Conduct re-inspections upon the request of DEOs or schools, in case of disagreement
on the outcome of or follow-up to earlier inspections
5. To analyze consolidated reports from DEOs and SEOs, formulate relevant policy
adjustments and elaborate national or specific action plans;
o Report analysed data from inspections with the Inspector General/Deputy DG QSD
o Analyse inspection reports from the DEOs in their area, and ensure that DEOs and
SEOs follow up issues raised
Reporting
 The Inspectors will report to the DG QSD
 Regional Inspectors will sign annual performance contracts with DG QSD
 Regional Inspectors will be expected to co-sign the DEO imihigo performance contracts
which are signed by the Mayor of their respective district.
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DRAFT Job Description: Pedagogical Inspectors
Context
The teams of Inspectors are Rwanda Education Board (REB) field staff assigned to Regions, who
operate directly under the DDG for Quality and Standards. Pedagogical Inspectors work in teams
within an assigned region, and cover one or two specific subject areas.
Inspectors are part of the chain of education officers who are expected to ensure quality education
services are delivered through the decentralised education system. Inspectors are largely
independent of a line management function, directly under the REB, rather than part of local
government, and with specialist subject skills, perform an inspection and standards role. The
District and Sector Education Officers, being accountable to local government, have a role in
locally supportive and responsive supervision and coaching of the schools, directly into whose
hands the majority of resources flows.
Pedagogical Inspectors serve as roving officers, providing impartial and truthful reporting and
judgments to the REB focused on their specialist subject area. Inspection of schools serves two
main purposes: First, it is a supervision system, monitoring events in schools, identifying
difficulties early, and ensuring quality. Second, it serves as a feedback mechanism, providing
information to policy makers about the reality in schools.
Proposed Mandate
All Inspectors are mandated to support the implementation of the education sector policy in the
districts and sectors in their region. They are also mandated to ensure interpretation and
explanation of the Rwanda Education Strategy and Policy as elaborated in Education Sector
Strategic Plan (ESSP) 2013-2018.
The mandate of the Inspectors is essentially one of oversight, support for defining policies and
setting the norms and standards of the system, including for the process of supportive
supervision, providing summative inspections that confirm progress against the standards, and,
by exception, oversight of follow-up measures where a specific shortcoming has been identified.
It is also proposed that Pedagogical Inspectors also be present during the work planning sessions
in the districts so that DEOs and SEOs can focus on education sector responsibilities.
Overall roles and the responsibilities
In their respective regions, and in close collaboration with each other, the roles and responsibilities
of Pedagogical Inspectors include:
1. To establish and ensure implementation of minimum education norms and standards that
are in line with the existing national education policy for their subject area(s), among
others, teacher qualification and training, creation and accreditation of schools, curriculum
development, textbook design, construction and equipment of schools, examinations, and
so on;
2. To design and produce standardized tools/formats for school supervision and data
collection (statistics) related to their subject area(s);
3. To produce consolidated education statistics of their respective provinces in their subject
area(s);
4. To conduct summative inspections (assessment of learning and development of learners) to
a cycle mandated by MINEDUC/REB for their subject area(s);
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5. To support in the analysis of consolidated reports from DEOs and SEOs, formulate relevant
policy adjustments and elaborate national or specific action plans.
The following detailed tasks will support the fulfilment of the Inspector’s overall responsibilities:
1. To establish and ensure implementation of minimum education norms and standards that
are in line with the existing national education policy for their subject area(s), among
others, teacher qualification and training, creation and accreditation of schools, curriculum
development, textbook design, construction and equipment of schools, examinations, and
so on;
o Attend monthly meetings with relevant stakeholders, e.g. DEOs and SEOs and Mayor
or representative to discuss progress in preparing and implementing the District
Education Plan
o Support the preparation of the plan of action and budget of inspectorate of education
(QSD)
o Participate in training activities for education and local government staff, including
(head)teachers aimed at improving quality of education services in the region under
his/her jurisdiction and subject area(s)
2. To design and produce standardized tools/formats for school supervision and data
collection (statistics) related to their subject area(s);
o This also includes support to the preparation of training material for DEOs, SEOs to
use tools, conduct inspections and lessons observations to set and agreed standards
3. To produce consolidated education statistics of their respective provinces on relevant
subject areas(s);
o Receive and collate relevant education statistics from DEOs
o Receive district education plans and quarterly progress reports; give feedback,
relating the plans and the reported achievements to the national education policy,
strategy, plan and budget
4. To conduct summative inspections (assessment of learning and development of learners) to
a cycle mandated by MINEDUC/REB for their subject area(s);
o Participate in the establishment of inspection standards
o Coordinate (but not necessarily line manage) education inspection activities in the
districts with DEOs that fall under his/her jurisdiction and subject area
o Conduct supportive inspection visits and other activities to improve learning and
teaching quality (as opposed to only enforcing punitive measures) in the subject area
o Conduct re-inspections upon the request of DEOs or schools, in case of disagreement
on the outcome of or follow-up to earlier inspections
5. To support in the analysis of consolidated reports from DEOs and SEOs, formulate relevant
policy adjustments and elaborate national or specific action plans;
o Report analysed data from inspections with the Inspector General/Deputy DG QSD
o Analyse inspection reports from the DEOs in their area, and ensure that DEOs and
SEOs follow up issues raised
Reporting
 The Inspectors will report to the DG QSD
 Inspectors will sign annual performance contracts with DG QSD
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DRAFT Job Description: District Education Officer
Context
The District Education Officers (DEOs) are employed by the Local Government Authorities,
reporting to the District Mayor. The task of the DEOs is a vital one: the input they provide to
planning and budgeting, in particular, as the first line of subnational government involved in
implementation, is a fundamental process of government. The Provincial/Regional level of
government has minimal executive function. It is the districts that are the first, and key, line of
subnational service delivery management, as confirmed in the ESSP. Since the DEO leads
education activities in the districts, it should also relate closely to the REB and MINEDUC.
At the same time, the DEOs, being accountable to local government, have a role in locally
supportive and responsive supervision and coaching of the schools, directly into whose hands the
majority of resources flows. DEOs thus should focus on support, guidance, coaching and
coordination within the district.
Proposed Mandate
The DEO is the highest education sector official in the district and as such responsible for the
quality and scope of the education service delivery in the district. He/she has the mandate to
coordinate all activities in the education sector, including activities of NGOs and CBOs.
Being responsible for district education activities makes the DEO a superior of the SEO; it is
proposed that as such, DEOs should sign (or co-sign, together with the Sector Executive Secretary)
the imihigo performance contract with the SEO.
DEOs should have basic IT tools available to them, and necessary statistics and data from the
SEOs submitted in a consistent and usable electronic format. It is proposed that DEOs should
have assistant officers assigned to help them with technical aspects related to pay and HR
processes, collating planning and budgeting information.
Overall Roles and Responsibilities
1. To prepare District Education Development/Strategy plans and budgets and ensure that all
education activities in their respective districts are in line with identified priorities;
2. To oversee the recruitment, deployment and payment of teaching staff, within budget
ceilings set by MINECOFIN;
3. To coordinate major education activities such as routine supervision of schools, textbook
distribution, in-service training of teachers, data collection, school construction or
rehabilitation and examinations in line with annual plans and budgets;
4. To consolidate (and analyze) reports of SEOs, especially those related to education statistics
and school supervision and transmit/provide consolidated reports to the RIs.
The following detailed tasks will support the fulfilment of the DEO’s overall responsibilities:
1. To prepare District Education Development/Strategy plans and budgets and ensure that all
education activities in their respective districts are in line with identified priorities
o Support the preparation of the Five-Year District Education Development
Plan/Budget and the Three-Year District Education Strategic Plan
o Implement education policy and strategic plans in the district, and the alignment of
these to the national policies and plans for education
o Prepare budget and provide mid-term expenditure framework (MTEF) data
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2. To oversee the recruitment, deployment and payment of teaching staff, within budget
ceilings set by MINECOFIN
o Organise recruitment, deployment, transfers, and oversee payment of permanent
teaching staff, within ceilings set by MINECOFIN
o Provide information on employed teachers to MINEDUC through RI/REB
3. To coordinate major education activities such as routine supervision of schools, textbook
distribution, in-service training of teachers, data collection, school construction or
rehabilitation and examinations in line with annual plans and budgets
o Monitor and report on school financial reports, use of capitation grants, teachers’
salaries, and school feeding
o Follow-up of NGO education-related activities, JADF and reporting back to
Provinces and REB/MINEDUC
o Provide, as the senior educationalist, advice to SEOs and teachers on innovations in
learning and teaching
4. To consolidate (and analyze) reports of SEOs, especially those related to education statistics
and school supervision and transmit/provide consolidated reports to the RIs
o Coordinate and follow up on supportive supervision actions (needs and priorities)
within the district
o Consolidate and report on all education statistics, within the agreed standard
formats, for all reporting areas, including pupils enrolment and daily attendance, as
well at teachers attendance
o Organise regular meetings with the SEOs and Executive Secretaries to ensure
performance of the SEOs and schools is in line with sector priorities, and that
resources are available to enable SEOs to carry out their agreed plans effectively
o Receive monthly consolidated supervision reports from the SEOs and provide
feedback to the SEOs on their reports and suggested follow up actions
o Provide consolidated quarterly reports from school supervision to RI and District
Mayor, to include analysis and actions for coming period
Reporting
 The DEOs will report to the District Mayor, but also is required to coordinate with the
Regional Inspector.
 DEOs will sign annual performance contracts with the District Mayor, which are co-signed
by the Regional Inspector.
 DEOs will co-sign the performance contracts between the SEO and the Sector Executive
Secretary of their respective sectors.
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DRAFT Job Description: Sector Education Officers
Context
The Sector Education Officers (SEOs) are employed by the Local Government Authorities, but
relate closely to the DEOs to provide supportive supervision to schools towards education quality
and reporting. The Sector is a direct service provider to the population, and collection of data and
information needed by higher levels for development planning. Thus, SEOs were recruited to
support DEOs, and to improve linkages between the district education office and schools. They
also support head teachers to improve quality at school level.
The SEOs are responsible for regular visits to schools in their area. They are expected to visit each
school 6 times per year. The SEO is supported by the DEO, based on his/her monthly work plan.
The SEO will also be guided and coached in the participatory inspection and support of the
schools and the teacher through the DEO, but more directly by the RI on regular visits to the areas,
and if requested on support missions.
Proposed Mandate
The SEO has the mandate to ensure that effective quality education services are delivered to the
people in the sector who are entitled to them. He/she is the contact point for the schools and other
actors in the education sector, and has a role of supportive supervision. This also entails
monitoring school development plans and reporting on progress; SEOs will collect and analyse
data on school and community activities and resources before feeding up to the DEO.
SEOs should have basic IT tools available to them, in order to provide necessary consolidated
statistics and data to the DEOs in a consistent and usable electronic format.
Overall Roles and Responsibilities
1. To monitor and ensure implementation of major education activities in their respective
schools in line with national policy, norms and standards; these mainly are:
a. Collection of educational statistics
b. In-service training of teachers and head teachers
c. Distribution and utilization of textbooks
d. School construction and/or rehabilitation
e. Other relevant education activities such as: Adult Literacy, Itorero, Sports and
Culture, Early Childhood Development
2. To support schools and conduct school supervision visits and monitor/assess:
a. Teacher/head teacher performance
b. Attendance rates of pupils/students and teachers
c. Role and involvement of school management committees
d. Implementation of school development plans
e. School budgets
The following detailed tasks will support the fulfilment of the SEO’s overall responsibilities:
1. To monitor and ensure implementation of major education activities in their respective
schools in line with national policy, norms and standards; these mainly are:
a. Collection of educational statistics
- Prepare and compile educational statistics in required formats
b. In-service training of teachers and head teachers
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Carry out teachers training needs assessment, develop training plan and
ensure the execution
- Organize and maintain teachers training records
c. Distribution and utilization of textbooks
- Support efficient distribution and use of school materials, textbooks
d. School construction and/or rehabilitation
- Support monitoring of school construction and rehabilitation
e. Other relevant education activities such as: Adult Literacy, Itorero, Sports and
Culture, Early Childhood Development
- Support the implementation and monitoring of activities within these areas
2. To support schools and conduct school supervision visits and monitor/assess:
a. Teacher/head teacher performance
- Assess if curriculum is followed as stipulated by the authority that has
national curriculum in its jurisdiction
- Prepare and follow up teachers’ recruitment and appointment at all levels
- Provide advice to teachers of innovations in learning and teaching
- Prepare administrative documents required for teachers’ promotion
- Receive and handle relevant requests submitted by teachers
b. Attendance rates of pupils/students and teachers
- Prepare and compile educational statistics in required formats
c. Role and involvement of school management committees
- Organise regular meetings, and collaborate with school committees (i.e.
Parent Teacher Associations) in the area of workplans, areas for
improvement, and other school activities
- Discuss and report, issues or problems related to the school and programs,
including textbook or materials distribution, as well as examinations
d. Implementation of school development plans
- Support schools to create their school development plans, and monitor
implementation of the plan
- Report to DEO on progress of implementation of school development plans
- Attend regular meetings with DEOs and Executive Secretaries to discuss
performance of the schools under its responsibility
- Provide quarterly and annual reports (including suggested follow up action
plan) to the DEO with copy to the Sector Executive Secretary
e. School budgets
- Support schools to create their school budgets, and monitor implementation
of spend
Reporting
 SEOs will sign annual performance contracts (imihigo) with the Sector Executive Secretary,
co-signed by the DEO.
 SEOs are expected to co-sign the performance contracts between the head teachers of the
schools in the area and the Sector Executive Secretary.
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