Notice/Agenda of Regular Meeting (Appomattox)
The Board of Trustees
College of the Mainland
Appomattox Meeting Room
Monday, July 28, 2014
1501 North Amburn Road, Suite 4
Texas City, TX 77591
A regular meeting of the Board of Trustees of College of the Mainland was held
Monday, July 28, 2014, at 12:30 p.m. in the Appomattox Meeting Room.
The items listed in this notice may be considered in any order at the discretion of
the Chair or Board and items listed for closed session discussion may be discussed
and/or approved in open session and vice versa as permitted by law.
Unless removed from the consent agenda, items identified within the consent
agenda will be acted on at one time.
1. Pledge of Allegiance (American Flag), Texas Pledge, & a Moment of Silence
2. Roll Call & Determination of Quorum All board members were present.
3. Consideration of and Possible Acceptance on behalf of COM Foundation of a
Donation from Gordon and Mary Patterson The donation was accepted
unanimously. The family of Alice Patterson, who died last year at 91, is
donating a bench in her honor. Alice Patterson loved walking around the pond
and visiting the ducks.
4. Student Recognition
Phi Theta Kappa (PTK) students will report on their various projects and
accomplishments of the year. Phi Theta Kappa just returned from international
and state conferences and are working on their College Project and Honors in
Action service projects.
5. Comments from the Community
A. Students No community members commented.
B. Employees
C. Other Citizens
6. Constituents Leader Activity Reports
A. Students A representative spoke.
B. Faculty A representative spoke.
C. Professional A representative spoke.
7. Consent Agenda Items All approved unanimously except. A. 1. a. (Sale of Tax
Foreclosed Property-LOTS THIRTEEN (13) - SIXTEEN (16) BLK 271,
NICHOLSTONE SUBDIVISION, Dickinson ISD)
A. Approved Items from the Finance/Audit Committee
1. Consideration of and Possible Action on Sale of Foreclosed Property
a. Sale of Tax Foreclosed Property-LOTS THIRTEEN (13) - SIXTEEN (16) BLK
271, NICHOLSTONE SUBDIVISION, Dickinson ISD This item was removed from
the consent agenda.
b. Sale of Tax Foreclosed Property-W 53.417 FT of LOT 1 BLK D RICHARDS SUB,
Dickinson ISD
c. Sale of Tax Foreclosed Property-LOTS ELEVEN (11) & TWELVE (12) BLK 108,
Dickinson ISD
d. Sale of Tax Foreclosed Property - LOT 8 BLK 142 San Leon, Dickinson ISD
2. Consideration of and Possible Action on Delinquent Tax Collection Agreement
3. Consideration of and Possible Action on Jobs and Education for Texans (JET)
Grant Equipment Purchases
4. Consideration of and Possible Action on Workers Compensation Insurance Renewal
5. Consideration of and Possible Acceptance of Internal Auditor Report(s)
a. Assurance (Audit) Services
1. AR2014-12, Procurement Card Program
2. CR2014-02, Facility Services – Fuel Supply
3. CR2014-03, Board of Trustees – Chair’s Travel
b. Other
1. Audit Activity, FY 2014 as of July 17, 2014
B. Approved Items from Human Resources Committee
1. Consideration of and Possible Action on Appointment Nomination(s)
a. Holly Bankston, Counselor, Student Success Center
b. Niki Bender, Program Coordinator, Emergency Management & Preparedness
c. Charles King, Director of Facilities & Maintenance, Facilities & Maintenance 20132014
d. Charles King, Director of Facilities & Maintenance, Facilities & Maintenance 20142015
e. Samuel Layton, Assistant Professor of Government, Social & Behavioral Science
f. Susan Weeks, Grant Writer, Institutional Advancement
2. Consideration of and Possible Approval of Increase to Contract for Temporary
Personnel Services Contract – Certitech - 14-06
C. Consideration of and Possible Action on Minutes
1. Workshop, Thursday, June 5, 2014
2. Workshop, Thursday, June 12, 2014
3. Building & Grounds Committee, Monday, June 23, 20144. Finance/Audit, Monday,
June 23, 2014
5. Human Resources Committee, Monday, June 23, 2014
6. Full BOT Monday, June 23, 2014
7. Workshop, Friday, June 27, 2014
8. Consideration of and Possible Acceptance of Investment Report(s) June 2014
Approved unanimously.
9. Consideration of and Possible Action on Financial Report(s) June 2014 Approved
unanimously.
10. Student Success Council Presentation Recommendations in Progress for the
2014-2015 Academic Year: Subcommittee #1 Subcommittee 1 is working on
ways to assist students in beginning college, looking at furthering testing,
advising, career counseling and programs such as dual credit and COM
Collegiate High School.
11. Institutional Research Presentation on Fall Enrollment Trends
LaWanda Franks and Anita Garcia will discuss Fall enrollment trends, Fall 2009
through Fall 2013. Overall enrollment increased from 2012 to 2013. Over the
past five years a greater percentage of our students are part-time (and dualcredit) students.
12. Board Report
A. Miscellaneous Updates from Board Chair No updates from the board chair.
13. President's Report
A. COM Foundation Gala, Friday, September 19, 2014
The gala has raised nearly $60,000. All money raised over the costs of the gala
will fund COM student scholarships for part-time and full-time students.
Underwriting opportunities are available to individuals and organizations.
B. Miscellaneous Updates
The state auditor reported that the college was in full compliance.
The COM Senior Adult Program has a free exhibit at the COM Art Gallery on
display through Aug. 21. Some pieces are for sale.
14. Adjournment to closed or executive session pursuant to Texas Government Code
Sections 551.071,
551.072, and 551.074, the Open Meetings Act, for the following purposes:
A. Legal Matters
1. Consultation with legal counsel concerning matters on which the attorney’s duty
to the System under the Texas Disciplinary Rules of Professional Conduct clearly
conflicts with the Texas Open Meetings Laws.
2. Consultation with Legal Counsel on Pending Legal Matters
B. Personnel Matters
1. Deliberate Individual/Faculty/Administration Classified Staff
2. Deliberate the appointment, employment, evaluation, reassignment, duties, leave,
discipline, contract status, or dismissal or to hear complaints or charges against the
president, employees or board members.
C. Real Estate and Property Matters
1. Deliberate the purchase, exchange, lease, or value of real property for Agenda
items if deliberation in an open meeting would have a detrimental effect on
negotiations.
2. Discussion of Potential Real Estate Purchase(s)
15. Additional Closed or Executive Session Authority
If, during the course of the meeting covered by this Notice, the Board should
determine that a closed or executive meeting or session of the Board should be held
or is required in relation to any items included in this Notice, then such closed or
executive meeting or session as authorized by Section 551.001 et seq. of the Texas
Government Code (the Open Meetings Act) will be held by the Board at that date,
hour and place given in this Notice or as soon after the commencement of the
meeting covered by the Notice as the Board may conveniently meet in such closed
or executive meeting or session concerning any and all subjects and for any and all
purposes permitted by Sections 551.071, inclusive, of the Open Meetings Act,
including, but not limited to:
Section 551.071 – For the purpose of a private consultation with the Board’s
attorney on any or all subjects or matters authorized by law.
Section 551.072 – For the purpose of discussing the purchase, exchange, lease or
value of real property.
Section 551.073 – For the purpose of considering a negotiated contract for a
prospective gift or donation.
Section 551.074 – For the purpose of considering the appointment, employment,
evaluation, reassignment, duties, discipline or dismissal of a public officer or
employee or to hear complaints or charges against a public officer or employee.
Section 551.076 – To consider the deployment, or specific occasions for
implementation, of security personnel or devices.
Section 551.082 – For the purpose of considering discipline of a student or to hear a
complaint by an employee against another employee if the complaint or charge
directly results in a need for a hearing.
Section 551.084 – For the purpose of excluding a witness or witnesses from a
hearing during examination of another witness.
Should any final action, final decision, or final vote be required in the opinion of the
Board with regard to any matter considered in such closed or executive meeting or
session, then such final action, final decision, or final vote shall be at either:
A. The open meeting covered by this Notice upon the reconvening of the public
meeting, or
B. At a subsequent public meeting of the Board upon notice thereof, as the Board
shall determine.
16. Reconvene in Open Meeting
17. Possible Action on Agenda Items, Including Closed Session Matters
18. Adjourn