Email at Emory & Henry – Summer 2013 - What’s really happening here?
Emory & Henry is moving its email system from an on-campus system to a system hosted by Google.
Many other schools, including Virginia Tech, have done this successfully. Once the transition is complete
we expect to have a better system at less cost.
We are moving from a “Microsoft Exchange” email system hosted on a server on campus to the
Google’s “Gmail” system.
Users are being moved during the summer and each user must go on-line and “opt in” to the system.
Once a user is moved to the new system they will be able to log into a Google account (which will have
the same username they are currently using for E&H email) and view their email. All E&H email users
will have a Google account. This account has some useful functions in addition to handling email.
The on-campus Microsoft Exchange server will continue to handle mail for those users who have yet to
be moved. Once a user has “opted in” to the Gmail system , they will get their email from the Google
Gmail server. Their email will no longer be handled by the on-campus server.
Once all users have been “opted in”, the on-campus Microsoft Exchange server will be shut down.
Until your account is moved you can continue to use the same email systems you have been using (i.e.
The Microsoft Office Outlook program in your office and the MS Outlook web interface via the E&H
Home page).
Once your account has been “opted in”, you will be able to access your email in the following ways:
1. Click on “email” on the E&H web home page. This will allow you log in to your Google account
and click on the “Mail” tab
2. Use a web browser on any machine with internet access to go to Google.com and log in to your
Google Account and click on the “Mail” tab [ this does the same thing as the choice above]
3. Use the Microsoft Office Outlook program on your office machine to work with the email stored
on the Google server. [ We suggest that it would be better to use choices 1 and 2 above]
Guidelines and Recommendation !
Until your account has been “Opted in” to Gmail, continue to do what you have been doing
(see screen captures below)
Once your account has been “Opted in” to Gmail, access your email by logging into your
Google account (Use E&H Username & password on google.com web site) and clicking the
“Mail: tab”. You can do this via E&H web home page or by going to “Google.com”.
Here is a screen capture showing logging in to eMail using the EHC Home page.
If you have not yet “Opted in” to Gmail and are using the Microsoft Office Outlook program on your
office machine, the screen capture below shows that you should choose the “Outllook” choice when
you see the dialog box below: