Travelodge Hotel & Conference Centre Regina
4177 Albert Street S., Regina, SK. S4S 3R6
Tel: (306) 586-3443 Fax: (306) 586-9311
E-mail: cateringsales@travelodgeregina.com
CORPORATE GROUP ACCOMMODATIONS CONTRACT
Thank you for booking with the Travelodge Hotel & Conference Centre Regina. The following represents an
agreement between the “Hotel” and Battleford Tier 1 Peewee AA Barons and outlines specific conditions and
services to be provided.
Organization:
Booking Contact:
Address:
Battleford Tier 1 Peewee AA Barons
Jason L' Heureux
Box 1175
Battleford, SK S0M 0E0
306-445-6800
Phone:
Fax:
Email:
mariolheureux@yahoo.ca
(*) GUESTROOM BLOCK AND ROOM RATES
Based upon Battleford Tier 1 Peewee AA Barons’s room estimate, the Hotel shall make available for reservation by
Event Attendees, the following number and type(s) of guestrooms:
Arrival Date:
Departure Date:
Block ID:
Block Code:
01-23-2014
01-26-2014
1268286
CGBAT1
2 Queen Beds
Thursday
Friday
Saturday
01-23-14
01-24-14
01-25-14
15 / $124.95
15 / $124.95
15 / $124.95
Total Rooms
15
15
15
The foregoing rates are based on single or double occupancy. Each additional person will be charged at $15 per
day, to a maximum occupancy of (4) guests per room. All room rates are subject to applicable federal and
provincial sales taxes and a 3% Destination Marketing Fee. We also offer a selection of other accommodations,
which are available at a slightly higher price.
(*) METHOD OF RESERVATIONS
Reservations taken out of this block will be made by:
Individual Call In
For Call-In groups, reservations may be made by calling the Hotel directly at (306) 586-3443, by fax to the attention
of Group Sales at (306) 586-9311, or by email to groupsales@travelodgeregina.com. PLEASE QUOTE BLOCK
CODE (CGBAT1) AND BLOCK ID# (1268286). On receipt of reservations, Hotel shall promptly confirm the
reservation to the individual in written and/or electronic form.
(*) GUARANTEE POLICY
All reservations must be accompanied by a first night room deposit, or guaranteed with a valid major credit card.
The Hotel will not hold any reservations unless secured by one of the above methods. Please note that a valid
major credit card is required for check-in.
Individual reservations must be cancelled not later than 24 hours prior to intended arrival date in order to
avoid cancellation charges. Please advise your guests to obtain a cancellation number from our reservations
agent or a credit cannot be issued.
(*) CUT-OFF DATE
Reservations by attendees must be received on or before 01-09-2014, (the “Cut-off” Date). At the Cut-Off Date, the
Hotel will review the reservation pick-up for the Group, release any unreserved rooms for general sale, and
determine whether or not it can accept reservations based on space and rate-available basis after this date.
(*) CHECK-IN/CHECK-OUT PROCEDURE
Rooms are available for check-in after 4:00 p.m. and check-out time is 11:00 a.m. If for any reason, rooms are not
available as guests arrive before 4:00 p.m., we will make arrangements to store luggage for them, or, if after 1:00
p.m., we will offer a vacant, clean room, if available. The Hotel reserves the right to re-assign room blocks and
preferences where necessary.
(*) EARLY CHECK-OUT
Any guest who departs the hotel ahead of his or her scheduled date of departure will be charged one night room and
tax in addition to any charges incurred during their stay. Guests will have the opportunity to verify and amend
their departure date at check-in without penalty.
We strongly recommend incorporating the above clauses denoted by (*) into your event information for your
attendees, via registration forms or on your website/email. This will allow the opportunity for your guests to
ensure they understand and are prepared to comply with hotel booking policies.
BILLING ARRANGEMENTS
All individual guestroom reservation charges will be billed to the individual.
CANCELLATION CLAUSE
Once confirmed, should you find it necessary to cancel your block, the following criteria or guidelines may be
invoked at the properties’ discretion:
Cancellation notice 24 hours or less prior to arrival (4:00pm) – 100% of one night’s total guestroom revenue
Cancellation notice 25-72 hours or less prior to arrival (4:00pm) – 50% of one night’s total guestroom revenue
Cancellation notice 73 hours or more prior to arrival (4:00pm) – No penalty
Should the hotel be able to re-book the rooms that were cancelled, the cancellation fee would be waived.
CHANGES OR ADDITIONS
Any changes, additions, stipulations or deletions, by either the Hotel or Battleford Tier 1 Peewee AA Barons will
not be considered agreed to or binding unless such modifications have been approved in writing by the other.
ACCEPTANCE
Prior to execution by both parties, this document represents an offer by the Hotel. Unless the Hotel otherwise
notifies Battleford Tier 1 Peewee AA Barons at any time prior to Battleford Tier 1 Peewee AA Barons’s execution
of this document, the outlined format and dates will be held by the Hotel for Battleford Tier 1 Peewee AA Barons on
a first-option basis until 09-20-2013. If Battleford Tier 1 Peewee AA Barons cannot make a commitment prior to
that date, the offer will revert to a second option basis, or at the Hotel’s option, the arrangements will be released, in
which case neither party will have any further obligations. Upon receipt by Hotel of a fully executed version of this
Agreement after such date, it will be placed on a definite status and will be binding upon Hotel and Battleford Tier 1
Peewee AA Barons.
The Hotel and Battleford Tier 1 Peewee AA Barons have agreed to and have executed this Agreement by their
authorized representatives as of the dates indicated below.
SIGNATURES
Approved and authorized by
Battleford Tier 1 Peewee AA Barons:
Approved and authorized by Hotel:
Name: (Print) ___________________________
Name: Ken Racette
Title: (Print) ____________________________
Title: Front Office Manager
Signature: ______________________________
Signature: ______________________________
Date: _________________________________
Date: Tuesday, February 09, 2016