Proposal form for SYMPOSIA

Guidelines for organising a Symposium
1. Session format and structure
Symposia are scheduled in the morning of each congress day and last two hours. Symposia are being
held in parallel on each day. Symposia should give general information on the topic of the speaker –
special insights should be covered in a Teaching Course or Focused Workshop. Symposia should be
disease-related. Clinical research and aspects of evidence-based medicine should be included where
As a rule, the session should consist of three to four main lectures 20-30 minutes each (plus
discussion), one of them presented by the chairperson him/herself.
The total duration of the Symposium must not exceed these 2 hours.
Once a proposal accepted by the Congress Programme Committee (CPC), the Symposium organiser
will be expected to liaise with all speakers to confirm the programme, and suggest alternatives in
the event of unavailability. Administrative assistance by the EAN Head Office will be provided at all
stages after confirmation of the programme.
2. Abstracts
of the Symposia will be published in the European Journal of Neurology, the official Journal of the
EAN. All speakers therefore need to be requested by the convenor to submit their abstracts in time.
Deadline for receipt of these abstracts is usually two weeks past the regular abstract submission
deadline, as these papers do not need to be peer-reviewed. In the case of the Amsterdam congress,
this will be likely early February 2017.
3. Benefits
for the speakers of Symposia are the following: We are pleased to offer free registration to the
congress, a travel grant, and up to three nights hotel accommodation.
4. Abstract review & evaluation
As a rule, invited speakers will be requested to help with the abstract review. Details on this will
follow in due course.
5. Satellite (industry sponsored) Symposia
We appreciate that some speakers at Symposia may be invited by the industry to convene and/or
talk at an industry-sponsored Symposium. As a rule, any one speaker on a Symposium must not be
involved in more than one Satellite Symposium as a speaker and/or one other as a chair.
While such Symposia are usually of high scientific quality and an important addition to a congress,
we ask you to refrain from speaking on the same topics at more than one of those industry
Symposia. Even more importantly, the Congress has to insist on you – if involved in a Satellite
Symposium – NOT using any same slide and/or oral presentation at this session type. The Congress
by nature is an event for learning, exchanging information and advancing knowledge in the field of
neurology to all participants. It is therefore unacceptable for there to be any significant
overlap/duplication of content in Symposia and Satellite Symposia, which have product promotional
aims. If involved in a Satellite Symposium, all expenses related to your participation in the Congress
must be borne by the sponsoring company. – We thank you for your understanding and for adhering
to this rule.
All correspondence should be addressed to:
EAN Head Office, attn. Ms Lisa Müller
Breite Gasse 4/7
1070 Vienna, Austria
Tel: +43 1 889 05 03
3rd EAN Congress Amsterdam 2017 – June 24-27
Proposal form for SYMPOSIA
please fill in electronically only and send to:
Please note that this form must be returned no later than by
SEPTEMBER 01, 2015
Chairperson name and full contact data:
Suggested Programme
One of the three (to four) lectures must be presented by the chairperson
Title of presentation & speaker (incl. city & country)
Title of presentation & speaker (incl. city & country)
Title of presentation & speaker (incl. city & country)
4. (optional)
Title of presentation & speaker (incl. city & country)
Proposed by:
(please provide full name and full contact details including e-mail)