TERLINGUA COMMON SCHOOL DISTRICT
REGULAR MEETING
BOARD OF TRUSTEES
NOVEMBER 18, 2015
MEMBERS PRESENT: AMANDA WILLARD, SCOTT WATKINS, AND SHARON CLARK
MEMBER ABSENT:
OTHERS PRESENT: BOBBIE JONES, SUPERINTENDENT; REAGAN REED, PRINCIPAL; JEANETTE HALL,
BUSINESS MANAGER, AND MIKE OLIPHANT, CPA
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5.
CALL MEETING TO ORDER
Amanda Willard called the meeting to order at 6:01 PM.
ESTABLISH A QUORUM
A quorum was established.
CONFIRM POSTING OF NOTICE OF MEETING AND AGENDA
The agenda was posted at 3:40 PM on November 13, 2015.
PUBLIC COMMENT
No public comment.
2015 ANNUAL FINANCIAL AUDIT, ECKERT & COMPANY, CPA
Mike Oliphant, CPA, reviewed the District’s 2015 Annual Financial Audit and reported the following:
(1) No significant deficiencies relating to the audit of the basic financial statements are reported in the
Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on
an Audit of Financial Statements Performed in Accordance with Government Auditing Standards.
(2) No instances of noncompliance material to the basic financial statements of the Terlingua Common
School District, which would be required to be reported in accordance with Government Auditing
Standards, were disclosed during the audit.
A motion was made by Sharon Clark, seconded by Scott Watkins, to approve the 2015 Annual
Financial Audit. The motion passed unanimously.
SUPERINTENDENT’S REPORT
A. ENROLLMENT
Bobbie Jones reported enrollment is 85.
B. HIGHLY QUALIFIED STATUS
Bobbie Jones reported all teachers in the District are 100% highly qualified relating to NCLB.
C. CASI CHILI COOK-OFF
Bobbie Jones reported the district raised a total of $2286.00 from quilt/cooker sales. Marguerite
Chanslor raised $286.00 of that total prior to the Cook-off. The Sotol Pod donated $700.00. All
proceeds will benefit the Scholarship Fund. Bobbie Jones presented the TASB Friends of Texas Public
Schools award to the CASI Board of Directors for their years of continued support.
D. BOARD OPERATING PROCEDURES
Bobbie Jones reported the Board Operating Procedures is still a work in progress. Kathy London,
TASB Policy consultant, will review the final results prior to print.
E. VISION STATEMENT
Bobbie Jones discussed the Vision Statements of the Students, Staff, Site-base, and School Board. The
Board tabled this discussion until the next meeting.
F. PROCEDURES FOR TAKING COLLEGE COURSES
Bobbie Jones reported that Kathy London, TASB policy consultant, confirmed this is not a policy issue,
it is a procedure, and should be placed in the student handbook detailing their responsibilities in
spending Scholarship Funds.
6. PRINCIPAL’S REPORT
A. STUDENT ACTIVITIES
Reagan Reed discussed student activities.
7. MINUTES OF THE REGULAR MEETING HELD ON SEPTEMBER 16, 2015 AND MINUTES OF THE SPECIAL
MEETING HELD ON SEPTEMBER 30, 2015
A motion was made by Sharon Clark, seconded by Scott Watkins, to approve the minutes of the Regular
Meeting held on October 21, 2015. The motion passed unanimously.
8. 2015-2016 REVISED SCHOOL CALENDAR
Bobbie Jones discussed the revised 2015-2016 school calendar based on HB 2610 striking the language
requiring 180 days of instruction and replacing it with language requiring districts to provide at least
75,600 minutes of instruction. A motion was made by Amanda Willard, seconded by Scott Watkins, to
approve the 2015-2016 revised school calendar. The motion passed unanimously.
9. NEW MEMBER ADDITION – SPECIAL EDUCATION SHARED SERVICES COOPERATIVE
Bobbie Jones discussed the services provided by the 588 Special Education Shared Service Cooperative
and the addition of Sierra Blanca ISD as a member. A motion was made by Amanda Willard, seconded by
Scott Watkins, to approve the addition of Sierra Blanca ISD to the 588 Special Education Shared Services
Cooperative. The motion passed unanimously.
10. FINANCIAL REPORT
A. BOARD REPORT
B. CHECK REGISTER
Jeanette Hall gave the Financial Report. A motion was made by Amanda Willard, seconded by Scott
Watkins, to approve the financial report. The motion passed unanimously.
11. CLOSED MEETING – AS AUTHORIZED BY TEXAS GOV. CODE CHAPTER 551 CONSIDERATIONS OF
EMPLOYMENT/ APPOINTMENT/ EVALUATION/ COMPENSATIONS/ DUTIES OF PERSONNEL AND/OR
OFFICERS. TEXAS CODE SECTION 551.074
12. OPEN MEETING-CLOSED MEETING ITEMS FOR BOARD CONSIDERATION/ACTION
13. SET THE DATE AND TIME FOR THE NEXT REGULAR MEETING
A motion was made by Amanda Willard, seconded by Sharon Clark, to set the time for the next Regular
Meeting for December 9, 2015 at 6:00 PM. The motion passed unanimously.
14. ADJOURNMENT
A motion was made by Amanda Willard, seconded by Sharon Clark, to adjourn the meeting at 7:15 PM.
The motion passed unanimously.