Assessment Committee: Selection and Opt-out Procedures for
Faculty Scorers for LAC Assessment.
Faculty Selection Procedure
The Office of Assessment and Assessment Committee members have
access privileges to the selection spreadsheet hosted on Google Drive’s shared
environment. Any update made to the live spreadsheet should be done on
Google Drive to maintain accuracy across individuals and file updates.
All faculty completing their 2nd year become eligible for selection. Faculty
selected will not be selected again until all other faculty members have served.
Estimated ratio of 1x every 5 years.
Procedure for faculty selection:
1) Faculty Selection Spreadsheet is downloaded from Google Drive.
2) In Excel, random selection is generated at AC meeting culling 20 scorers from
estimated 110 eligible faculty members (updated spreadsheet should be ready
by this date). Random selection will be generated by grouping faculty into ‘areas’
and categorized by individuals who have served or not served (using numerical
system). New randomization would occur each year to include new faculty that
have completed two years total.1
3) An email announcement is sent to all faculty to publicize SEC voting outcome.
4) A secondary email is sent to selected faculty outlining service obligation
details, norming session dates and opt-out information.
Opt-out Procedure
The following outlines appropriate procedures in which faculty, who have been
selected, are given the opportunity to opt-out.
Procedure for opting-out:
1st time selection: The faculty member is able to opt-out one time without any
written justification. Faculty wishing to opt-out need to let AC know by deadline
(one week’s time of being selected) that they are not available for service.
2nd time selection: The faculty member (without having served as a scorer) must
provide a written justification of reasoning for opting out. This letter will be
shared with their chair. The chair would then contact AC to provide their
support for the faculty’s request or to encourage them to not opt-out. The AC
would not review to approve or reject.
Sample situations in which opting-out can occur:
• Chosen faculty member has too many service obligations.
• Chosen faculty member teaches a course that is being assessed.
• Chosen faculty is on sabbatical; or is scheduled to be on sabbatical during
selected term.
• Chosen faculty member is out on parental leave; or is scheduled for parental
1 Note: The two-year completion is contingent on all ranks. For example, a tenure-track professor
completing their 2nd year is eligible. A newly hired associate professor is eligible upon first year.
leave during selected term.
• Chosen faculty member is out on medical condition.
If faculty member decides to opt-out: they are placed on a separate list (opt-out
list) that is reintroduced to the Faculty Selection Spreadsheet for selection the
next year. Faculty member will be included in the listing of available faculty
available to serve; selection may or may not occur.
Unresponsive Faculty
Faculty who are selected and do not opt-out, and do not come to the norming
session will receive a letter from the AC. This letter is short, simple and states
that the individual was selected to score, yet did not opt-out. Despite being
unresponsive, selected faculty are still expected to score and have the ability to
view the recorded norming session online. If faculty member does not score, a
letter will be sent to faculty member’s department chair and personnel
committee detailing these actions. If needed, the respective Dean would
intervene to discuss implications with unresponsive faculty member.