Operations Assistant/Event Coordinator
POSITION TITLE:
CLASSIFICATION:
REPORTS TO:
Administrative Assistant / Thrift Store Manager
Non-exempt, Hourly
Director of Operations
The Operations Assistant/Event Coordinator will perform the following duties to include
but not limited to:
Thrift Shop Management:
 Opening & Closing of Shop
 Maintaining store schedule. Ensure every shift is covered. Assign tasks to volunteers;
supervising, monitoring and guiding them while on site. Store must be clean, product
organized, and kept free of clutter. Aisle ways must be wheelchair accessible.
 Take, log, and organize receipts of incoming monetary & product donations for shop.
 Price merchandise & have placed in store in a timely manner
 Assist shop volunteers as needed, interact with customers
 Operate the cash register and other related duties
 Facilitate a team environment/workplace. Keep up morale.
 Keep a calendar of volunteer birthday’s, start dates, etc. & celebrate special occasions
when appropriate.
Event Coordinator:
 Coordination and implementation of HSMC events including, but not limited to:
o Annual Auction
o Fair
o Holiday Store at the Mall
o All other events not including adoption events.
Assist with Annual Auction responsibilities as needed:
 Preparation and posting of solicitation mailing
 Assist with taking receipt of and cataloging of donations
 Assist in preparing auction program for printing
 Write up bid sheets for each silent auction item
 Contact area merchants via phone, written correspondence, and in person to solicit for
auction donations and/or advertisements
 Recruitment of volunteers for facilitation of auction tasks
Volunteer Recruitment & Retention:
 Compiles written list of projects/areas that need to be addressed.
 Responsible for development of Volunteer Handbook.
 Responsible for orientation and scheduling of new volunteers for Thrift Shop and events
 Assist Director of Operations with the development and implementations of
strategies/actions/programs to increase the volunteer base of the Society
 Create a volunteer newsletter. Send out monthly. Volunteer of the month. List new
volunteers, volunteer birthdays, upcoming events & volunteer opportunities.
Membership Retention:
 Send membership cards and communication to HSMC members
 Send membership renewal and expiration letters to members
 Update membership communication letters and templates as needed
 Community membership recruitment
HSMC Operations Assistant/Event Coordinator
Revised 07-2014
Operations Assistant/Event Coordinator

Assist Director of Operations with development and implementation of
strategies/actions/programs to increase the membership base of the society
Administrative Assistant Duties:
 Compose and send out thank you letters for donations, memorials, and others as
requested.
 Create mailing lists, update mailing lists, create labels, and prepare mass mailings.
 Update HSMC thrift store Facebook page with sales, events, dog food bank, etc.
 Supervise dog food bank days.
 Solicit vendors for donations on behalf of HSMC for events.
 Any other duties as assigned by the Director of Operations.
Required skills:
 High school graduate, some college level business classes preferred
 Must possess good interpersonal and phone skills
 Must have good computer skills (Microsoft Word, Excel, PowerPoint) Access a plus.
 Customer service experience
 Must be able to work 40+ hours per week.
I have read the attached Administrative Assistant/Thrift Store Manager job description. I
understand the duties as they are assigned. I understand that this employment is at will and
either party is able to terminate the relationship at any time for any reason. This is not a
contract of employment.
X____________________________________________ Date: __________________________
X_____________________________________________ Date: __________________________
Wendy Bullen-Beaubien, Director of Operations
HSMC Operations Assistant/Event Coordinator
Revised 07-2014