University of Tasmania Academic Senate Minutes Friday, 13 November 2015 Academic Senate The Academic Senate met in the Sir Raymond Ferrall Centre, Launceston Campus on Friday, 13 November 2015, starting at 11:00 AM. PRESENT: Prof D Nicol in the Chair, the Vice-Chancellor (Prof P Rathjen), Prof D Adams, Dr P Brett, Prof M Calford, Prof E Cameron, Prof S Campbell, Ms D Carnes, Dr S Chai, Mr C Cooley, Assoc Prof M Dibben, Prof J Dickey, Prof D Fassett, Prof B Heywood, Prof E Hilder, Prof C Johnson, Dr M Jones, Dr J Kenny, Dr T Lewis, Prof M Otlowski, Dr C Owen, Assoc Prof A Reading, Prof D Sadler, Prof T Simoes da Silva, Prof B Waldrip, Prof J Walls, Prof M Walter, Assoc Prof E Wapstra, Prof I Whelehan, Prof J Williamson and Prof B Yates. Ms S Nelson was present as Secretary. Observers: Ms J Botica-Jones, Assoc Prof N Brown, Mr D Clerk, Dr J Duffy, Prof N Frankham, Ms M Fyfe, Prof S Kilpatrick, Mrs K Pemberton, Prof G Rickard, Ms H Walford and Dr P Whitley. 1 INTRODUCTORY ITEMS 1.1 Apologies and welcome The Chair welcomed members, observers and new members of Academic Senate. Apologies were received from the following members: Dr M Alessandrini, Prof D Baltzly, Mr A Beckett, Prof N Bose (Dr J Duffy in his stead), Prof A Chan, Prof S Dodds (Prof N Frankham in her stead), Miss H Durrani, Dr R Dwyer, Prof C Earley, Prof D Ezzy, Prof D Geraghty, Assoc Prof A Koutoulis, Miss H La Paglia, Prof T Marwick, Prof H Meinke, Prof C Palmer, Prof D Ranmuthugala (Dr P Whitley in his stead), Prof J Reid, Mr T Song, Assoc Prof E Stratford, Dr A Townsend, Dr S Williams and Prof K Wise. Apologies were received from the following observers: Mr P Barnett, Prof P Frappell. 1.2 Minutes Academic Senate took the minutes of the meeting held on 18 September 2015 as read and confirmed them. 1.3 Business arising from the Minutes Academic Senate received the Report on Business Arising from the Minutes. 1.4 Items to be starred Item 3.5 Extending Recognition of English Proficiency Training to the Provider of English for our Collaborative Articulation Programs Item 5.2.6 Diploma of Family History Item 5.4 New Scholarships 1.5 Motions on unstarred items Academic Senate adopted the recommendations and reports presented as unstarred items without discussion. Reporting and Monitoring Item 4.4 Report from the Cross Faculty Learning and Teaching Sub-committee Item 4.5 Vice-Chancellor's Award for Outstanding Contribution to Enhancement of the Student Experience Item 4.6 Report from Council Approvals Item 5.1 Item 5.2.1 Item 5.2.2 Item 5.2.3 Item 5.2.4 Item 5.2.5 Item 5.3.2 Item 5.3.3 Item 5.3.4 Item 5.3.5 Item 5.3.6 Item 5.3.7 Item 5.5 Item 5.6 Item 5.7 Amendment to Membership of the Student Spaces Sub-committee Master of Leadership (Health and Human Services), Graduate Diploma of Leadership (Health and Human Services), Graduate Certificate in Leadership (Health and Human Services) and Bachelor of Health and Human Services (Leadership) Professional Honours Master of Planning Bachelor of Health (Public Health) Professional Honours Bachelor of Paramedicine with Clinical Honours Bachelor of Paramedic Practice (ADF Conversion) Name change for the Post-graduate Nursing Specialisation (Aged Care) to Post-graduate Nursing Specialisation (Gerontological) Discontinuation of the Paediatric Intensive Care Specialisation in Postgraduate Nursing courses Amendments to the specifications for the Master of e-Health (Health Informatics) and Graduate Certificate in e-Health (Health Informatics) Discontinuation of the Graduate Diploma of Science and Graduate Diploma of Science with Honours Discontinuation of the Bachelor of Pharmacy with Professional Honours in Pharmacy Practice Amendments to the schedule of the combined Bachelor of Information and Communication Technology and Bachelor of Laws Amended Scholarships Amended Prizes Rule 1 Amendments Routine Business and Procedural Matters Item 6.1 Outcome of Election for Chair of Academic Senate Item 6.2 Outcome of Call for Nominations - Standing Academic Committee Item 6.3 Further Call for Nominations - Standing Academic Committee Item 6.4 Call for Nominations - Academic Staff Members of Academic Senate Item 6.5 Call for Nominations – Research Fellow Item 6.6 Annual Review of Membership of Committees Item 6.7 Appointments to Adjunct, Clinical or Associate Titles Item 6.8 Award of Higher Degrees by Research 1.6 Items for consideration None 2 POLICIES, ITEMS LINKED TO THE STRATEGIC PLAN AND PRIORITY ITEMS 2.1 Strategic Session - University Library Future Vision The University Librarian indicated the Library Future Vision was developed by the Library Masterplan Steering Committee which was established as a forum to articulate what constitutes a contemporary academic library in the digital age, underpinned by technology and in a research intensive university. The University Librarian indicated the Vision is aspirational and aligned to institutional priorities. The document recognises the need to develop strong relationships and academic partnerships. The Library Future Vision Strategy Engagement Plan entailed significant consultation both one on one with stakeholders and at Faculty/Institute wide forums. Student views were canvassed through the use of social media. The consultation resulted in a commitment to breadth and depth in the Library’s collection and the establishment of the Library Faculty Consultative Committee. The University Librarian noted that the Vision consists of three areas spaces (physical and virtual) – encompassing enhancing the student experience through integrated and amalgamated student services in the Library and flexible learning spaces to facilitate a range of learning opportunities. Members indicated the Library should be an immersive information environment encompassing small group spaces and individual study spaces inviting social and individual approaches to scholarship. Members recognised that the Library plays a key role in the undergraduate experience. The melding of academic and social spaces creates an intellectual academic environment. Members expressed interest in the notion of the Library as a cultural hub for the community, noting that it could be co-located with civic libraries. This would promote ongoing dialogue and engagement from secondary education through to the University of the Third Age. collections – increasingly electronic with access available to printed material. Subscription to Bonus+ which gives access to the material held by fourteen other academic research institutions. Also in this area is the opportunity for community engagement through the Library’s community collections. The University Librarian advised that the Library is implementing an online volunteer program aimed at transcribing its special collections so these works are ‘discoverable’ electronically. Members indicated that Library software should ensure seamless access to collections irrespective of the type of holding. staff expertise – members agreed that the Library is a mechanism for collating, curating and linking data and research together with providing the platform for instant and intuitive access to information which is supported by Library staff. In this sense the Library is a partner in the research cycle. Members noted there is an opportunity for the University to play a leadership role in open distribution by connecting academics to data and making the collated results available globally. Academic Senate endorsed the University Library Future Vision. 2.2 University of Tasmania Student Experience Strategy The Executive Director, Student Experience, Ms Steph Taylor, introduced the strategy noting that while some programs are well recognised nationally and internationally, there is a lack of a consistent brand across the University. Students have a strong sense of identity locally but this was not necessarily translating University wide. Ms Taylor noted that performance in the area of the student experience at the University of Tasmania also includes a reflection on the student experience as a measure of quality. She noted that the Strategy acknowledges and recognises the diversity of students and cohorts, as such there is no one single student experience. The Strategy aims to acknowledge that diversity and while the Student Experience Committee monitors the strategy and progress, the student experience is a whole of institution responsibility. Ms Taylor indicated the Strategy is based around five pillars: building the capacity of students to engage in their University experience supporting a diverse and dynamic University community providing a suite of comprehensive and quality services for students facilitating rewarding and high impact experiences strengthening the partnership with students Members noted that the Strategy, while comprehensive, largely considers undergraduate students. Given the different dynamics and needs for higher degree research candidates and postgraduate coursework students, the Strategy should also include a focus on these students. Members also noted that there was a need to distinguish carefully between strategies for the student experience and equating that with student success in extra curricula activity. Members noted that some aspects of the Strategy are more scoping in nature that definitive. The Executive Director, Student Experience noted that the implementation plan is for twelve months and aims to bring existing programs into the strategy and resolve any resourcing issues. It was noted that the academic timetable precludes University of Tasmania from attending national University sporting events. It was agreed that consideration would be given to the academic calendar and its alignment with the sector. Members were advised that the Curriculum Renewal Group is considering the issue. Academic Senate endorsed the Student Experience Strategy (2016-2020) and accompanying Implementation Plan for 2016. 2.3 2016 Budget The Chief Operating Officer and the Acting Chief Financial Officer, Ms Jane BoticaJones outlined the budget process and the methodology used to determine the 2016 Budget. Mr Clerk noted that in terms of operating revenue, the University’s budget performance had been negative and that the University is on track to meet the University Council requirement of breaking even in 2017. The Chief Financial Officer provided an explanation of each non-core funded initiatives which are funded from reserves, noting these included the Peter Underwood Centre and the Transformation Program. The capital budget was also explained and the increasing investment in research infrastructure and more modest refurbishment plans going forward were highlighted. Members discussed the information provided in relation to the overall net operating result for individual Faculties and Institutes. Members noted the “Overall net Operating Slide” had not been included in the circulated papers for the meeting and some concern was expressed that Academic Senate might not be provided with sufficient information to inform its advice to Council. The Chief Operating Officer indicated that the slide is generally not circulated, as an understanding of the context around the gross operating margin for each Faculty and Institute is a critical element in its interpretation. It was noted that there were many reasons for variations in performance, for example the level of research undertaken impacts negatively on financial performance given the underfunding of research nationally. The Chief Operating Officer explained that accordingly, wider distribution of disaggregated performance would be inappropriate. It was generally agreed that provision of that level of detail at the meeting rather than in the circulated papers was acceptable. The Chair noted that the issue is whether the slide assisted Academic Senate in providing high level advice to Council on the impact of financial decisions and if so, whether it was necessary to receive the information in physical form. The Chair agreed to discuss the issue further with relevant senior management. The Chair noted that over the last four years, the quality and clarity of the information provided to Academic Senate, coupled with an explanatory presentation in July, has increased significantly. As a result, Academic Senate members have a much better understanding of the budget process and the breadth of consultation/discussion leading to the proposed budget. Academic Senate received the report on the 2016 Budget. 3 EVALUATION AND QUALITY IMPROVEMENT 3.1 Non-traditional (Award) Units The Chair provided members with the background to the development of special programs and their location within bachelor degree courses, noting in particular the national participation agenda and increasing community engagement. She added that these programs had impacted on the University’s retention levels. The Chair noted that the Bachelor of General Studies is under review and alternative mechanisms for increasing participation will be considered. In addition, more robust academic governance processes have been put in place for non-traditional units to ensure academic quality remains the paramount concern. Academic Senate consideration and approval of these units will ensure a deliberative process which balances the positive and negative aspects of special programs and compliance with the Higher Education Standards Framework. Faculties and Institutes will continue to approve and report traditional unit offerings. Academic Senate received the report defining non-traditional (award) units and arrangements for their review. 3.2 Lawson Review - Responsible Conduct of Research The Deputy Vice-Chancellor (Research) introduced the item and provided the background to the instigation of the external review, undertaken by Professor Lawson, of the University’s framework for complying with the requirements of the Australia Code for the Responsible Conduct of Research. The Deputy ViceChancellor (Research) noted Professor Lawson had commended the University’s commitment to integrity and made recommendations which seek to improve the University’s approach to enable it to evidence active management of the quality of research and research integrity. The Deputy Vice-Chancellor (Research) indicated in addition, that processes for dealing with misconduct need to be fair, equitable and clear. The Chair noted that it was important Academic Senate work through the recommendations raised in the review via the University Research Committee, Ethics & Integrity Committee and Faculties/Institutes. The latter is particularly important for raising awareness for both staff and Adjunct, Clinical and Associate title holders that appropriate mechanisms for dealing with Research Misconduct exist. In addition, the Chair noted it is Academic Senate’s responsibility to ensure there is an appropriate framework and underpinning processes to address the recommendations of the Review. It is also the responsibility of all academics at the University to work within the framework. Members noted there had been little reporting from the Human Research Ethics Committee or the Ethics & Integrity Committee to Academic Senate. Members agreed a higher level of general and issues based reporting is required. Members were assured by the Deputy Vice-Chancellor (Research) that a formal communications strategy and a strategy for ensuring awareness and training will be put in place. Academic Senate noted the report of the independent external review of mechanisms to support the responsible conduct of research at the University of Tasmania. Academic Senate provided comments on the Division of Research’s response to the Report, to be incorporated into a final whole-of-University response. 3.3 Academic Quality Assurance Report - Average Entry Scores by Course Academic Senate received the Quality Assurance Report detailing Average Entry Scores by Course. 3.4 Equity Advantage that Supports Students from Regional and Low Socioeconomic Areas Academic Senate approved the implementation of an Admissions Equity Procedure to support students from regional and low socio-economic areas with effect from the 2016 domestic admissions cycle. 3.5 Extending Recognition of English Proficiency Training to the Provider of English for our Collaborative Articulation Programs Members commended the approach outlined in the paper and noted that the approach will be reviewed after twelve months. Academic Senate noted the acceptance of Australian Education Management Group English for Academic Purposes Direct Entry Program 2 as meeting the minimum English language proficiency requirements for entry into University of Tasmania coursework programs. 4 REPORTING AND MONITORING 4.1 Vice-Chancellor's Report on Matters of Current Interest and Importance The Vice-Chancellor noted the University’s performance in the recent ARC/NHMRC grant rounds and in particular, the decrease in the number of grant applications. The Vice-Chancellor indicated that it was important that Faculties and Institutes were managing the teaching/research balance. The Vice-Chancellor drew members’ attention to the recent publication in Nature by Dr Rick Stuart-Smith which involved ‘citizen science’. The paper was based on robust and reliable data collected by citizens internationally. This represents an interesting transformation in the way in which scientific research may be undertaken. The Vice-Chancellor outlined the changes to the Federal Education portfolio, adding that he had met with the new Minister for Education, the Hon Simon Birmingham. The Vice-Chancellor advised that the Senate President, Senator Stephen Parry had hosted a reception for the University’s 125 anniversary at Parliament House which was well attended by both Federal and Tasmanian politicians. The Vice-Chancellor advised he had attended the Principals Dinners recently held throughout Tasmania. Presentations were provided by a student who had completed their degree online and a second student from the North West. The Vice-Chancellor added that University campuses in the North and North West are essential to the ability of students to undertake higher education. The Vice-Chancellor advised that building a new campus in Launceston will be less costly than updating existing buildings at Newnham, noting a new site could also be carbon neutral. He added that the University of Tasmania has been very modest in its approach to new buildings, partially because funds are diverted to supporting regional campuses. He reiterated that this was appropriate given Tasmania needs the northern campuses, but added that failure to support universities in regional areas impacts on the ability of those universities to maintain and develop infrastructure. The Vice-Chancellor noted recent rankings performances in the Times Higher Education (THES) and QS rankings. He explained that some of the University’s ranking related to changes to methodology in the THES, with Scopus used for publications data instead of Thomson. This highlights the artificial nature of such rankings. The Vice-Chancellor commented on the University’s recent success in Office of Learning and Teaching grants – the University was the only university to achieve six grants from six applications. Academic Senate noted the Vice-Chancellor's Report on matters of current interest and importance. 4.2 Reports from Academic Senate Committees The Deputy vice-Chancellor (Students & Education) drew members’ attention to the new Quality Indicators for Learning and Teaching website had been launched. The site allows comparison of up to six institutions on a range of course and student experience measures. Academic Senate noted the activity reports from the Academic Quality and Standards Committee, Student Experience Committee and University Learning and Teaching Committee. 4.3 Reports from Faculty Boards The Chair encouraged the Chairs of Faculty Boards to convey any issues raised at Faculty Board meetings to Academic Senate. Academic Senate received the Faculty of Health Faculty Board Reports for 17 September 2015 and 15 October 2015. 4.4 Report from the Cross Faculty Learning and Teaching Sub-committee Academic Senate received the report from the Cross Faculty Learning and Teaching Sub-committee. 4.5 Vice-Chancellor's Award for Outstanding Contribution to Enhancement of the Student Experience Academic Senate received the report on the Vice-Chancellor’s Award for Outstanding Contribution to Enhancement of the Student Experience. 4.6 Report from Council Academic Senate received the advice on the report from Council for 30 October 2015. 5 APPROVALS 5.1 Amendment to Membership of the Student Spaces Sub-committee Academic Senate approved the recommendation to add the Executive Director, Student Operations to the Student Spaces Sub-committee membership. 5.2 New Course Proposals 5.2.1 Master of Leadership (Health and Human Services), Graduate Diploma of Leadership (Health and Human Services), Graduate Certificate in Leadership (Health and Human Services) and Bachelor of Health and Human Services (Leadership) Professional Honours Academic Senate approved the proposal to introduce the Master of Leadership (Health and Human Services), Graduate Diploma of Leadership (Health and Human Services), Graduate Certificate in Leadership (Health and Human Services) and Bachelor of Health and Human Services (Leadership) Professional Honours from semester 1, 2016 subject to approval of the Resource Impact Statement. Academic Senate approved the proposal to teach out the Master of Health and Human Services and Master of Clinical Leadership from semester 1, 2016. Academic Senate approved Amendment Rule ASL15/18 to amend the schedule to Rule 1 - Rules of Awards subject to approval of the Resource Impact Statement. 5.2.2 Master of Planning Academic Senate approved the proposal to introduce the Master of Planning from semester 1, 2016 subject to approval of the Resource Impact Statement. Academic Senate approved the proposal to teach out the Master of Environmental Planning from semester 1, 2016. Academic Senate approved Amendment Rule ASL15/19 to amend the schedule to Rule 1 - Rules of Awards subject to approval of the Resource Impact Statement. 5.2.3 Bachelor of Health (Public Health) Professional Honours Academic Senate approved the proposal to introduce the Bachelor of Health (Public Health) Professional Honours from semester 1, 2016 subject to approval of the Resource Impact Statement. Academic Senate approved Amendment Rule ASL15/20 to amend the schedule to Rule 1 - Rules of Awards subject to approval of the Resource Impact Statement. 5.2.4 Bachelor of Paramedicine with Clinical Honours Academic Senate approved the proposal to introduce the Bachelor of Paramedicine with Clinical Honours from semester 1, 2016 subject to approval of the Resource Impact Statement. Academic Senate approved Amendment Rule ASL15/21 to amend the schedule to Rule 1 - Rules of Awards subject to approval of the Resource Impact Statement. 5.2.5 Bachelor of Paramedic Practice (ADF Conversion) Academic Senate approved the proposal to introduce the Bachelor of Paramedic Practice (ADF Conversion) from semester 1, 2016 subject to approval of the Resource Impact Statement. Academic Senate approved Amendment Rule ASL15/22 to amend the schedule to Rule 1 - Rules of Awards subject to approval of the Resource Impact Statement. 5.2.6 Diploma of Family History The Deputy Dean of Arts, Professor Noel Frankham, outlined the history of the development of the Diploma, noting it was initially developed from a special program in the area. He indicated the response to the special program had been significant. Academic Senate approved the proposal to introduce the Diploma of Family History from semester 1, 2016 subject to approval of the Resource Impact Statement. Academic Senate approved Amendment Rule ASL15/23 to amend the schedule to Rule 1 - Rules of Awards subject to approval of the Resource Impact Statement. 5.3 Significant Amendments 5.3.1 Amendments to the Diploma of University Studies (Health Sciences) The Dean of Health noted the program had been developed in response to increasing interest in contemporary health issues. Four new electives, three in health and one in conjunction with Law, had been developed for offering within the Diploma. A Bachelor of Health and Community Care is being developed as an articulation point. Academic Senate approved the addition of new units to the Diploma of University Studies and the offering of the course as an entry pathway. 5.3.2 Name change for the Post-graduate Nursing Specialisation (Aged Care) to Post-graduate Nursing Specialisation (Gerontological) Academic Senate approved the proposal to amend the Master of Clinical Nursing (Specialisation), Graduate Diploma of Nursing (Specialisation), Graduate Certificate in Nursing (Specialisation) and Bachelor of Nursing with Professional Honours (Specialty) from semester 1, 2016. 5.3.3 Discontinuation of the Paediatric Intensive Care Specialisation in Postgraduate Nursing courses Academic Senate approved the proposal to discontinue the Paediatric Intensive Care specialisation from: Master of Clinical Nursing (Specialisation) Graduate Diploma of Nursing (Specialisation) Graduate Certificate in Nursing (Specialisation) Bachelor of Nursing with Professional Honours (Specialty) from semester 1, 2016. 5.3.4 Amendments to the specifications for the Master of e-Health (Health Informatics) and Graduate Certificate in e-Health (Health Informatics) Academic Senate approved the proposal to amend the specifications for the Master of e-Health (Health Informatics) and Graduate Certificate in e-Health (Health Informatics) from semester 1, 2016. 5.3.5 Discontinuation of the Graduate Diploma of Science and Graduate Diploma of Science with Honours Academic Senate approved the proposal to teach out the Graduate Diploma of Science and Graduate Diploma of Science with Honours from semester 1, 2015. Academic Senate approved Amendment Rule ASL15/24 to amend the schedule to Rule 1 - Rules of Awards subject to approval of the Resource Impact Statement. 5.3.6 Discontinuation of the Bachelor of Pharmacy with Professional Honours in Pharmacy Practice Academic Senate approved the proposal to teach out the Bachelor of Pharmacy with Professional Honours in Pharmacy Practice from Summer School, 2016. Academic Senate approved Amendment Rule ASL15/25 to amend the schedule to Rule 1 - Rules of Awards subject to approval of the Resource Impact Statement. 5.3.7 Amendments to the schedule of the combined Bachelor of Information and Communication Technology and Bachelor of Laws Academic Senate received the report on amendments to the schedule of the combined Bachelor of Information and Communication Technology and Bachelor of Laws. 5.4 New Scholarships Members of Academic Senate requested that consideration be given to including the Chair of Academic Senate (or nominee) on the Selection Panel for the Chancellor’s University of Tasmania Scholarship, in line with other Academic Senate Scholarship Rules. The Scholarship Rule for the Chancellor’s University of Tasmania Scholarship was also amended to list public schools ahead of private schools. Academic Senate approved the following scholarships: Chancellor's University of Tasmania Scholarship (as amended) Irene Phelps Charitable Trust Springboard to Higher Education Bursary Irene Phelps Memorial Scholarship The Loughran Family Scholarship 5.5 Amended Scholarships Academic Senate approved the amendments made to The ViceChancellor's National University Scholarship and The Department of Police and Emergency Management Scholarship. 5.6 Amended Prizes Academic Senate approved the amendments to the F.C. Green Prize, the Australian Association of Social Workers, Tasmania Branch Award, the m+k dobson mitchell allport Prize for Excellence in Commercial Law, the Anthony Sprent Prize, the JR Pharmacy & TWC - Community Pharmacy Management Award, the Royal Hobart Hospital Pathology Services Scholarship and the North West Pathology (DSPL Groups) Scholarship. 5.7 Rule 1 Amendments Academic Senate approved Amendment Rule ASL15/17 to Rule 1 - Rules of Awards. 6 ROUTINE BUSINESS AND PROCEDURAL MATTERS 6.1 Outcome of Election for Chair of Academic Senate Academic Senate received the report on the election of the Chair of Academic Senate. 6.2 Outcome of Call for Nominations - Standing Academic Committee Academic Senate received the report on nominations for the Standing Academic Committee. 6.3 Further Call for Nominations - Standing Academic Committee Academic Senate received the report on the further call for nominations for the Standing Academic Committee. 6.4 Call for Nominations - Academic Staff Members of Academic Senate Academic Senate received the report on the elections for the Academic Staff Members of Academic Senate for 2016. 6.5 Call for Nominations - Research Fellow on Academic Senate Academic Senate received the report on the call for nominations for an externally funded Research Fellow on Academic Senate. 6.6 Annual Review of Membership of Committees Academic Senate received the report on vacancies on Committees and Panels for 2016. 6.7 Appointments to Adjunct, Clinical or Associate Titles Academic Senate received the report on appointments to Adjunct, Clinical or Associate Titles. 6.8 Award of Higher Degrees by Research Academic Senate approved the award of higher degrees by research. 7 OTHER BUSINESS (IF ANY) None The Meeting closed at 3:30pm.