Victoria Avenue Public School
P&C Association Minutes of Meeting 3-2015
Date: 3rd August 2015
Venue: VAPS School Library
Time: 7:00 p.m.
Chaired by: Sadia Wajahat
Attendees:
Sadia Wajahat – President
Heidi Butler – Vice President
Stacey Furner – School Principal
Sachin Kumar – Treasurer
Sarah Zhang – Assistant Treasurer
Salomie Joseph – Secretary
Angela Lam – Assistant Secretary
Allyson Witten – Assistant Social Secretary
Swetha Narayana – General Committee Member
Apologies Received: Rebecca Montague – Social Secretary
Thi Sathasivam – Assistant Treasurer
Jules Boyter – Assistant Social Secretary
No.
1.
2.
3.
Item
Meeting Open
Last meeting minutes
Principal’s Report
1. Merit Selection
Panels
2. Scripture Classes
Notes
Had to be approved previously as a copy was
needed to open the bank account.
1. Merit Selection Panels
2. Scripture Classes
3. Community Precinct News
4. Other Items
School needs parent volunteers on panel to select
candidates as and when jobs open up. The
commitment involves a couple of hours to write
the ad for the job, and then two full days for the
actual selection process. A male parent volunteer
is needed for the next panel.
School presently offers Catholic and Protestant
classes. Students who do not attend either class
are in Non-Scripture, supervised by school staff.
The option to start classes for other religious
groups, including an Ethics (non-religious) class
can be considered if parents choose so. To be
moved at the next meeting. Other classes may only
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be able to commence in 2016.
3. Community Precinct There is a group called Victoria Avenue Precinct
News
Leaders consisting of the school and childcare
centre management. Cooperative activities are
being undertaken between both facilities.
Examples include school children making
presentations, booklets for the childcare centre
children about school life, the neighbouring park;
the childcare kids visiting the school in order to
get accustomed to school routines.
The Lifestart group is to begin assisting preschool children with disabilities.
4. Other Items
1. School Plan - Following consultation with
parents at the start of Term 3, school plan will be
ready by the next meeting.
2. Uniform shop – is presently being run by the
school as a service to the community, therefore
prices have been set only to cover costs. Orders
can be placed online or at the office at any time,
but will be filled only on Thursdays when the
parent volunteers are at the shop. Orders can be
sent home with students or picked up at school
office.
3. Enrolments – School has already received a
good number of kindy enrolments for 2016 year;
parents are encouraged to spread the word
among contacts.
4. There will be a short survey in one of the
upcoming newsletters about parents’ preferred
methods of communicating with the school.
4.
Treasurer’s Report
5. S. Furner will be away on long-service leave
shortly; Danielle Coonan to attend the next
meeting instead.
P&C association’s ABN application filed by S.
Kumar rejected twice due to system errors at the
Australian Business Register, despite all
paperwork being submitted.
Committee to try again by adding details of other
office-holders S. Wajahat and S. Joseph.
Bank account can only be opened once an ABN is
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5.
Social Secretary’s
Report
6.
Other Items
1. Second Vice
President
2. Possibility of extracurricular classes
given.
Social committee has proposed the following
plans:
1. Lunch Order Days: Taking pre-orders for lunch
items once a month, or once a term until the
canteen is operational. Bulk rates can be
negotiated from vendors. S. Furner to revert
with what food items might be suitable, based
on health / religious considerations.
2. Halloween Disco – to be held in October after
hours at the school hall.
3. Bunnings BBQ – can sign up to run the BBQ if
there are enough parent volunteers.
4. Car Wash Days – to be run by parent volunteers.
5. Mothers Day / Fathers Day bake sales – can look
at selling baked goods on these days. S. Furner
to revert after checking rules on having homebaked items sold on school premises. For the
upcoming Fathers Day, school to proceed with
the same plan (special breakfast) as on Mothers
Day.
6. Mufti Days / Other Special Days – like Crazy Hair
Day, towards raising funds for the P&C
association.
S. Furner to discuss these plans with staff and
liaise with A. Witten for possible dates to trial
these activities.
1. Second Vice President for P&C committee.
2. Possibility of extra-curricular classes on school
premises, suggested by Ambika Anand Kumar.
3. Communication of P&C meeting agendas.
4. P&C tab on school website.
5. Change to P&C association meeting times.
Position to be advertised in future school
newsletters. Any parent volunteer welcome.
Feasible, as the school hall is meant to be a
community resource too. School is in meetings
with Canada Bay Council towards developing
licences and rules of use for outside parties.
School to run a survey next term to see what
hobby classes parents would like for their
children. However, with the busyness of a new
school, realistically extra curricular activities will
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3. Meeting agendas
4. P&C tab on school
website.
5. Change to
committee meeting
times
9.
Next meeting
10.
Meeting closed
commence from 2016.
To be placed on school noticeboard 7 days before,
for parents to provide the required notice.
S. Furner to check with the teacher who manages
the school website about the possibility of having
a separate tab for the P&C association to share
updates, and upload minutes and agendas.
Motion to trial change meeting times so they
alternate between mornings and evenings, giving
parents who cannot make it to evening meetings
the chance to attend. Moved: H. Butler. 2nd: S.
Kumar. Carried.
Monday, 7th September 2015 at 9:00 a.m.
immediately after morning lines. Venue to be
confirmed.
8:00 p.m.
Signatures
President:
Secretary:
Date:
Date:
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