Appendix 5
Final report with deviation resolution and project evaluation
This appendix shall be used when ending a project.
The purpose is to measure and evaluate whether the developed education has fulfilled the customer’s
expectations with regard to purpose (measurable goals) and goals.
Another purpose is to summarize how the project was completed and whether deviations from original
activity/project planning exist with regard to duration, quality, and resource requirement, as well as the
cause of any deviations and how these can be prevented in future development projects. The final report
shall also include a report on deviation from calculated budget, the causes and how these causes can be
avoided in future development projects.
The final report shall be compiled by the project manager, but is completed by all the project participants,
who have provided input for the evaluation, and by using evaluation surveys submitted by participants of
the course upon completion of the education. The final report is delivered by the project manager to the
customer. When this has been done, TG 5 has been achieved and the project is closed.
Date:
Name of project:
Project manager:
Customer:
Sponsor:
Project participants and their
roles:
1
Appendix 5
1
DEVIATION REPORTING BASED ON PURPOSE (MEASURABLE GOAL) AND GOALS
(Have the purpose of the education (measurable goal) and goals been achieved? The answer can be
derived from the course participants’ answers in the evaluation surveys, submitted at the completion of
the web based course)
1.1
Has the purpose of the education (measurable goal) been met?
(Please summarize and explain based on submitted survey answers)
1.2
Have the educational goals been met?
(Please summarize and explain based on submitted survey answers)
2
DEVIATION REPORTING BASED ON RESOURCES AND TIME PLANNING
(PROJECT/ACTIVITY PLANNING)
(Please indicate deviations occuring during the project, their cause and how to prevent such deviations in
the future)
2.1
Deviation 1
Cause
Effect
How to prevent in the
future?
2.2
Deviation 2
Cause
Effect
How to prevent in the
future?
2.3
Deviation 3
Cause
Effect
How to prevent in the
future?
2
Appendix 5
2.4
Deviation 4
Cause
Effect
How to prevent in the
future?
2.5
Deviation 5
Cause
Effect
How to prevent in the
future?
3
DEVIATION REPORTING BASED ON CALCULATED PROJECT BUDGET
(Identify deviations occuring during the project, their cause and how to prevent such deviations in the
future)
3.1
Deviation 1
Cause
Effect
How to prevent in the
future?
3.2
Deviation 2
Cause
Effect
How to prevent in the
future?
3.3
Deviation 3
Cause
Effect
How to prevent in the
future?
3
Appendix 5
3.4
Deviation 4
Cause
Effect
How to prevent in the
future?
3.5
Deviation 5
Cause
Effect
How to prevent in the
future?
4
DO WE BELIEVE THAT EDUCATIONAL QUALITY STANDARDS WERE LOWERED DUE TO
TIME, RESOURCE AND BUDGET ITEMS?
(Please explain by giving concrete examples of how the education quality has been affected negatively by
these)
5
EVALUATION OF COMPLETION OF THE PROJECT
(The objective of this item is to evaluate how the project was completed, the way it was managed and the
engagement of project participants)
5.1
Was the project assignment clear?
(Explain and provide concrete suggestions for improvements)
5.2
What was the level of engagement among project participants?
(Explain and provide positive and negative feedback)
5.3
How did the project manager perform in his role as leader of the project?
(Rate using a scale from 1 to7 and explain, as well as give concrete positive and negative feedback)
4
Appendix 5
5.4
How do we feel about the conditions regarding resources, time, and budget?
5.5
List other items of importance
(Identify other important aspects to consider in the future)
6
SUMMARY AND CONCLUSIONS
(Provided by the project manager based on above-mentioned items)
5