APPENDIX A: ‘PERSONAL TUTORING ENHANCEMENT PROJECT’ ACTION PLAN - FINAL REPORT
Not completed
1
2
3
4
Partially completed
Completed
Aim
Action
Lead
Notes/progress
Ensure staff resourcing
and CPD for PT
Enhancement Project
1. 1 Secure additional staff development support for
enhancement of personal tutoring in Schools.
Sue Burkill
Secondment made (Chris Longman, 0.3FTE) – Sept09-July 10
1. 2 Allocate resource for associated CPD updating.
Sue Burkill,
Jane Rowe
Conferences/seminars attended on HEAR, PDP and Personal
Tutoring Research (SEDA)
2. 1 Establish Personal Tutoring Steering Group and Terms
of Reference.
Sue Burkill,
Jane Rowe
QSG decision made to make PTing standing agenda item, so no
need for Steering Group).
2. 2 Arrange inclusion of questions specifically relating to
PTing for forthcoming academic year in University surveys,
where appropriate.
Jane Rowe
Questions now included in UG Survey. Responses available for
2009 onwards
2. 3 Include references to personal tutoring and plans for
enhancement in next iteration of School Plans.
All Education
Advisers
Identify key contacts for
Personal Tutoring in
Schools and organise
forum
3. 1 Secure confirmation of named key contact for PTing in
each School (Senior Tutor, Student Support Officer?).
Jane Rowe
Now listed on EE’s Senior Tutor Forum webpages – due for
update Sept/Oct.
3. 2 Establish meeting schedule and coordinate/facilitate
meetings for key contacts, agreeing terms of reference,
frequency/format of meetings, representation on Personal
Tutoring Steering Group.
Jane Rowe
Senior Tutors and other key contacts for personal tutoring now
meet 2/3 times per year. Terms of reference agreed. Next
meeting: Sept/Oct 2011.
Revise Code of Practice:
Personal Tutor System
4. 1 Amend TQA Code of Practice, to take into account
recommendations of the Business Process Review and
Evaluation of Pilot Projects, 2009-09.
Jane Rowe,
Neil Abel,
Suzanne
Byrch
Approved by TFB (Feb 2010), effective October 2010.
S up institutional
reporting and
monitoring mechanisms
for enhancement of
Personal Tutoring
5
6
Initiate a range of
School-based and
central Personal
Tutoring-related projects
for 2009-10, with support
from EE
Extend roll-out of
Personal Tutor Training
4.2 Paper and amended CoP to Taught Faculty Board for
approval – for implementation by 2010-11
Jane Rowe,
Neil Abel,
Suzanne
Byrch
As above
5.1 Coordinate scoping of targetted PTing enhancement
projects through School contacts, with SSLC input.
Chris
Longman,
Jane Rowe,
5.2 Monitor School projects, with report and
recommendations to Quality Strategy Group, Autumn 2010
Chris
Longman,
Jane Rowe
Report produced for QSG October 2010
5.3 Create series of case studies, based on School projects,
to be disseminated through Directors of Education and
Education Enhancement Academic Practice webpages
Chris
Longman,
Jane Rowe
Project case studies shared and details hosted on EE AP
webpages
6.1 Secure agreement for, and branding of, a centrally
available Learning and Teaching ‘Extra’ series of workshops,
aimed at new and early career staff, with clear indication of
those especially relevant to personal tutors
Dilly Fung
‘You Teach’ series of workshops now includes sessions on ‘The
Role of the Personal Tutor’ and others relevant to academic and
PS staff in student support roles.
6.2 Include staff development session on Exeter Award and
related employability initiatives
Jane Rowe,
Dawn Lees
Update given at Feb 2011 Senior Tutor Forum. In addition EGD
have put more resource into paper and web-based materials for
PTs, again disseminated at ST Forum meeting,
Projects completed
Learning &
Development
6.3 Develop and deliver a generic ‘Learning and Teaching
Extra’ session on ‘The Role of the Personal Tutor’, based on
student expectations, role description, useful resources for
PTs and signposting to other useful training sessions
Jane Rowe
6.4 Convene meetings of all providers of staff development/
training opportunities for personal tutors, brokering contact
between Schools and support services.
Jane Rowe
Session available centrally and through Colleges
Learning &
Development
These have taken place but there is a need to review this at the
Student Experience CAT in Sept 2011
7
8
9
Develop further
information systems to
support personal tutors
and the developmental
aspects of their role
Continuous
development and
updating of personal
tutor resources, within
constraints of Personal
Tutoring budget
Contingency and
sustainability
7.1 Design specification for system to enable linking of
electronic feedback sheets to personal tutors, with possible
link to students’ ePDPs.
Sue Milward
Funding transferred.System in development, though no link
currently between current specification for OCM and ePDP
7.2 Develop, test and pilot new system*
Sue Milward
As above
7.3 Roll-out new system to School Managers, Administrators
and academic staff across all Schools
Sue Milward
As above
8.1 Establish series of case studies on different School
practices/policies/ support for personal tutoring
Chris
Longman,
Roos
Zandstra
Secondment no longer in place. Drafting is complete and they
will go on the EE academic practice pages shortly.
8.2 Coordinate updates to Personal Tutor Manual, Helping
Distressed Students guide, Cultural Inclusivity booklet and
other personal tutoring-related resources, ensuring continued
availability as online resources through the Personal Tutoring
(Academic Practice) pages (EE)
Jane Rowe
All publications recently updated and available for coming year.
Disseminate at next ST Forum meeting (Sept/Oct 2011)
8.3 Arrange printing of limited copies of Personal Tutor
Manual, Helping Distressed Students, Cultural Inclusivity
booklet and other personal tutoring-related resources for
dissemination in Schools via key contacts.
JR/CL
Paper based version of PTM put on hold. All other pubs now
available on paper.
8.4 Coordinate annual updates to student resources on
personal development related themes, including ePDP
website, monitoring uptake of ePDP, responding to
staff/student queries about ePDP, requests for talks to
students and further development requests
Jane Rowe,
Kate Tyler
All materials updated and available on EE webpages. Requests
for face-to-face student skills sessions about PDP have declined.
Where they do arise they are picked up either by the Student
Skills Team in EE or EGD.
Organise Personal Tutoring ‘Sharing Practice’ event
Chris
Longman,
Event held: June 2010. Attendance: 45.
Excellent feedback.
Jane Rowe