Member FAQ’s
Frequently Asked Questions for AIA Members
Table of Contents (Click to navigate Topics and Sub-Topics):
 Overview of AIA Continuing Education Requirements for Members
 Type of Continuing Education Credits
 Health, Safety, Welfare
 Sustainable Design
 AIA Member Policies and Procedures
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Virtual Convention
Transcripts/Reporting Credits
Self-reports
Compliance
Member CES Audit
Reinstatement
Waivers
Software
 State Licensing Continuing Education Requirements
Overview of AIA Continuing Education Requirements for Members
1. What is the AIA Continuing Education System (AIA/CES)?
2. How will AIA continuing education requirements change in 2012?
3. How can I earn continuing education credits?
4. Where can I find AIA/CES Registered Provider Course?
5. As a Fellow (FAIA) of the Institute, am I required to earn LU hours?
6. As a new AIA member, or as a member who just upgraded from Associate, am I required to
earn LU hours?
7. Are associate, allied, IDP, and emeritus members required to earn LU hours?
8. I live and work outside the United States. Am I required to complete CES credits?
9. I live in a state where access to face-to-face learning is limited. How can I fulfill my HSW and
SD education requirements?
10. How is quality control addressed and maintained?
Types of Continuing Education Credits
1. What are the types of AIA/CES Credits (Learning Unit Hours)?
2. How does course Length apply towards Awarding Credits?
Health, Safety, Welfare
3. Where Can I Find Courses with specific credit designation?
4. Why is Health, safety, Welfare continuing education requirement increasing?
5. What are the guidelines to Health, Safety, Welfare (HSW)?
6. How does “health, safety, welfare” (HSW) tie into CES?
7. What specific subject areas qualify for HSW credit?
8. How does The Architect Registration Examination tie into the HSW Definition?
Sustainable Design
9. What is Sustainable Design (SD)?
10. What Topics are considered as Sustainable Design Topics?
11. What are the Current SD Requirements?
12. How Does this New Requirement Affect the Original AIA Mandatory Continuing Education
Requirement?
13. Why Did Sustainable Design Become a Mandatory Continuing Education Requirement for
AIA Membership?
14. When Did this Requirement Go into Effect?
15. Is this Also a State Licensing Board Continuing Education Requirement?
16. How Long Will this Sustainable Design Requirement Exist?
17. Can Sustainable Design Learning Units be carried Over to Subsequent Years?
18. What is the AIA's Position Statement 44 on Sustainable Architecture Practice and How Does
it Relate to the Sustainable Design Mandatory Continuing Education?
19. Are the 4 Hours of Sustainable Design in Addition to the 18 Total and/or 12 HSW Hours?
20. Can the Sustainable Design Hours Count at Part of the 12 Hours of HSW?
21. Can the Same Education Activity Apply to Both HSW and Sustainable Design?
22. How Will I Know that a Course Qualifies for Sustainable Design Learning Units?
23. Do I have to do anything Special to Record Sustainable Design Learning Units?
AIA Member CES Policies and Procedures
1. Where may I find continuing education courses in specific areas of study?
Virtual Convention
2. Where can I access online learning opportunities?
3. Does AIA Virtual Convention satisfy my continuing education requirements?
Transcripts/Reporting
4. How do I sort my transcript by LU’s and save and print my transcripts?
5. How is credit for a course I take through a registered Provider recorded on my transcript?
6. It has been more than ten business days and the AIA CES registered course has not appeared
on my transcript. How can I ensure I receive credit for the course?
7. Should I keep my own records of my transcript?
8. What if I took a course and my credit is not showing on my transcripts?
9. How do I receive credit for the articles in Architectural Record magazine?
10. It has been more than ten business days and the AIA CES registered course has not appeared
on my transcript. How can I ensure I receive credit for the course?
11. What type of distance education courses can count for CES credits?
12. What about IDP credit for supplemental education?
13. How do I receive credit for becoming LEED Accredited?
14. How often can I take the same class for AIA credit?
15. What if I notice a duplicate course entry on my transcript?
16. What if I exceed the annual requirement of 18 credits?
17. How are transcript records kept and how may they be accessed?
Self-reports
18. I am a lapsed member and I need to look at/receive a copy of my transcript now.
19. What are Self-reported Activities?
20. How do I submit a Self-report and why would I elect to do so?
21. Can I still fax a self-report?
22. What are the new 2012 guidelines for self-reporting and how do they differ from previous
guidelines?
23. How will the new self-report guidelines affect me?
24. What will I be able to self-report in 2012 and how will that help me fulfill my continuing
education requirements?
25. What information do I need to include when submitting a self-report?
26. Do I need to submit an attachment with my self-report after February 1, 2012?
27. How can I obtain credit for teaching?
28. How does University/College faculty receive credit for teaching?
29. I completed a graduate level class since I registered as an architect, how do I self-report the
credit?
Compliance
30. How do I calculate the number of credits that I need?
31. What is the Rollover Policy?
32. Are there any deadlines for reporting activities?
33. What if I fail to meet the end of the year deadline, what options do I have?
34. Are there any exceptions past the 9 month grace period?
35. What if I took a course 10 business days or less before the September 30th deadline and the
provider does not report attendance in time?
36. What is the AIA/CES Non-compliance Policy?
CES Member Audit
37. What is the Audit process?
38. If I am audited one year, can I be audited the next?
39. I’ve received notification that I am under audit, what do I do?
40. What if I am on audit but believe that my transcript is inaccurate?
41. Should I send certificates of completion for credits that are not posted on my transcript?
Reinstatement
42. What do I do if I didn’t meet requirements and my membership lapsed?
43. How do I reinstate my membership if I lapse due to CES non-compliance?
44. What are the reinstatement guidelines?
Waivers
45. Can I be exempt from requirements and what qualifies for an exemption from the CES
requirement?
46. What explanation and documentation is needed for a waiver?
47. Who reviews my waivers and what is the process?
48. When will I find out if my waiver was approved?
Software
49. What is CES Discovery?
50. How do I find a course?
51. How do I Access the AIA/CES Transcript?
52. How do I submit a Self-Report?
53. Is NCARB aware of AIA CES Discovery?
54. Has the system factored in all the state licensing requirements and deadlines? Will the system
support the printed reports that many states require?
State Licensing Continuing Education Requirements
1. What is mandatory continuing education (MCE)?
2. If I meet AIA National continuing education requirements, will I meet my state licensure
requirements?
3. What is the relation between HSW and state mandatory continuing education requirements
(MCE)?
Overview of AIA Continuing Education Requirements for Members
The American Institute of Architects (AIA) was created in 1857. Through education, government
advocacy, community redevelopment, and public outreach activities, the AIA works toward a
public environment that is responsive to the people it serves while representing the professional
interests of America’s architects.
The AIA recognizes that continuing education in architecture is crucial to advancing and
improving the profession. Architects need continuing education to maintain competency, to
prepare for the future, to fulfill the continuing education requirements for AIA membership, and
frequently to renew state licensure.
1. What is the AIA Continuing Education System (AIA/CES)?
The AIA Continuing Education System (also known as AIA/CES) is a thriving, multifaceted,
lifelong professional development program and the largest source of education specifically
targeted to the design and building industry. This program was developed by the AIA to help
members meet their state mandatory continuing education (MCE) requirements and to help them
fulfill their AIA continuing education requirement for membership renewal. Most state licensing
boards with MCE requirements recognize AIA/CES as the primary source of continuing
education for their licensed architects. In addition, AIA/CES tracks continuing education courses
taken by members and records them on their AIA transcripts as a service and as a benefit of AIA
membership. AIA/CES enables architects to keep current, master new knowledge and skills, plan
for the future, and responsibly meet the role society entrusts to a professional architect. The
program also allows members to fulfill a requirement for AIA membership and meet any state
mandatory continuing education requirements. In this role, the program has the potential to be a
primary force in the advancement of our profession. Return to Section
2. How will AIA continuing education requirements change in 2012?
On Dec. 9, the AIA Board of Directors voted to modify the AIA’s continuing education
requirement. Beginning in January 2012, AIA members will be required to complete 12 hours of
health, safety, and welfare (HSW) education; previously 8 HSW hours were required. The total
number of continuing education hours required remains unchanged and is 18 hours, which
includes four (4) hours of sustainable design (SD) education. The AIA Board will re-evaluate
the SD requirement in 2012.
NOTE: AIA continuing education requirements in many cases differ from the state MCE
requirements. For instance, the AIA accepts coursework on general course topics, but many
states accept only HSW coursework. Also, many states allow as few as 4 CEH carry-overs to
unlimited-carry over credits per year. For specific inquiries regarding your state licensing
board’s regulations please contact your state licensing board. Furthermore, States have strict
continuing education timeframes, and credits must be earned within them. Return to Section
3. How can I earn continuing education credits?
Continuing education credits can be earned in a number of ways. Members can take courses from
approved AIA providers in a variety of learning formats: face to face, online, etc. Members can
self-report activities for general LU’s from courses take from non AIA providers and from
independent research activities.
4. Where can I find AIA/CES Registered Provider Course?
The AIA has developed a network of more than 2000 educational providers made up of AIA
Chapters, affiliate organizations, firms, manufacturers, universities, non-profit organizations, and
government agencies. You can search for courses by topic area and by provider in our online
course directory.
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To search by topic area, select one of the nine broad course topics and narrow your
search by selecting from the generated list of specific topic areas.
To conduct an advanced search, which enables you to search by course title, course
session date, course format, provider name and credit designation, click on the
“Advanced” tab under the Course Directory bar. Return to Section
Who is required to earn Credits?
5. As a Fellow (FAIA) of the Institute, am I required to earn LU hours?
FAIA members are required to complete the 18 LU hours (12 HSW/4SD) of continuing
education each year. If you are interested in applying for FAIA status, remember that you must
have been an active AIA member in good standing for 10 cumulative years prior to your
nomination. This includes meeting the annual CES requirements. Those who nominate someone
for fellowship must also be in good CES standing.
6. As a new AIA member, or as a member who just upgraded from Associate, am I
required to earn LU hours?
New, first-time members of the AIA, and members who upgraded from Associate
membership, are not required to complete the annual 18 LU hours (12 HSW/4SD) during the
calendar year that they join. Their requirement will begin January 1 of the following year.
However, records are kept for those who submit their activities. Note: Any credit received in the
first year will not apply toward the following year’s requirement unless the member exceeds the
18 LU hour (12 HSW/4SD) requirements. Return to Section
7. Are associate, allied, IDP, and emeritus members required to earn LU hours?
Associate, allied, and emeritus members are exempt from the CES membership requirement but
are encouraged to participate for their own personal benefit and that of the profession. Records
are kept for all members who report their activities. IDP interns may now use the AIA recordkeeping services.
8. I live and work outside the United States. Am I required to complete CES credits?
Yes! The same requirements are in effect. We realize that many traditional educational
opportunities may be limited for you; however, many unique “new knowledge” opportunities are
available overseas, such as learning about the host country’s historic architecture. As in many
rural areas in the United States, self-reporting activities are a practical means of acquiring
credits. Distance education providers offer many continuing education opportunities. Learning
about a country’s building codes, language, and customs will help you develop your profession
in the country where you are practicing, therefore you may self-report this new knowledge for
general LU’s. Return to Section
The AIA has chapters in London, continental Europe, and Hong Kong, and additional AIA/CES
education providers are located in Canada, Italy, Malaysia, Portugal, Saudi Arabia, Singapore,
and Spain. Check our CES Course Directory for the most up-to-date list. AIA members can also
attend and report any overseas professional association education activities.
9. I live in a state where access to face-to-face learning is limited. How can I fulfill my
HSW and SD education requirements?
Virtual or online learning can be a convenient way to fulfill AIA continuing education
requirements. AIA National offers a variety of online learning opportunities through Virtual
Convention. Virtual Convention features a rich variety of courses carefully selected from recent
national conventions to provide all the credits you need to satisfy your annual AIA continuing
education requirements. Return to Section
10. How is quality control addressed and maintained?
Quality control begins when CES providers and AIA members file their records using Discovery
Software. Course quality is monitored through audit/review reports filed by members, subject
matter experts, and providers. The AIA works in close cooperation with the state licensing
boards and will audit any course requested by a licensing board. The primary object of an
audit/review is to determine how well program content reflects the learning objects.
AIA/CES transcripts constitute a 6-year history file of each member’s continuing education
credits. We recommend that you keep course materials and documentation for 6 years as well.
You will find these materials useful if your CES records are audited by the AIA or a state
licensing board.
In order to maintain high-quality learning experiences for AIA members, Approved Providers
are required to offer course evaluations. Templates are available for download via CES
Discovery resources page. Return to Section
Types of Continuing Education Credits
1. What are the types of AIA/CES Credits (Learning Unit Hours)?
There are three types of AIA/CES provider course learning units:
1. General LUs (abbreviated as ―LU)
2. Health, Safety, and Welfare (HSW) LU’s (abbreviated as ―LU/HSW)
3. Sustainable Design (SD) LU’s (abbreviated as ―LU/HSW/SD)
2. How does course Length apply towards Awarding Credits?
All AIA/CES courses, including distance education courses, must be at least one hour in length.
AIA/CES course participant credits are designated in learning unit (LU) hours. One contact hour
or one hour of time spent directly on education is equal to 1 LU and should be written as 1 LU
Hour. If a course is more than one hour in length, additional credit should be given in 0.25-hour
increments (Example: A 1 hour, 15 minute course = 1.25 LU Hours). It is up to a provider of
continuing education to determine how many credits its course is worth. Furthermore, breaks or
nonworking lunches do not count as direct education, and providers must exclude time spent in
breaks and nonworking lunches from the total number of LUs awarded. Participants must attend
an entire session to receive credit.
Because the minimum course length is one hour, the minimum number of credits that can be
awarded is 1 LU Hour. The course length does not always need to match the total number of LUs
being awarded. For instance, if you attend a session that is 1.5 hours in length, but only 1 hour is
intended to be educational and the other 0.5 hour is an award presentation, then you will earn 1
LU Hour for that course. Return to Section
3. Where Can I Find Courses with specific credit designation?
To find a course based on the type of credit it designated, please visit the online course directory.
From here, you can conduct an advanced search, which enables you to search by course title,
course session date, course format, provider name and credit designation, click on the
“Advanced” tab under the Course Directory bar. At the bottom of the search criteria, find “Credit
Options” and click on the scroll down menu to select which course credit designation. It is
recommended that you narrow your search using the other search criteria available.
4. Why is Health, safety, Welfare continuing education requirement increasing?
Increasing the HSW requirement from eight hours to twelve hours per year sets a higher standard
for AIA members and will enable them to fulfill state licensing requirements for most states.
Additionally, increasing the required number of HSW credits will raise the level and quality of
our continuing education and professional development of architects. AIA members will stand
out from the competition within the architectural profession and have more opportunities for new
projects and resources. Return to Section
5. What are the guidelines to Health, Safety, Welfare (HSW)?
AIA members and other architects licensed in states with mandatory continuing education
(MCE) requirements for license renewal are required to complete a minimum number of hours of
Health, Safety, and Welfare (HSW)-related training. AIA members are required to take twelve
learning unit (LU) hours of continuing education per year in approved HSW topics.
Health, Safety, Welfare (HSW) in architecture is anything that relates to the structural integrity
or soundness of a building or building site. Courses must intend to protect the general public.
Health Aspects of architecture have salutary effects among users of buildings or sites and address
environmental concerns. Safety Aspects of architecture intend to limit or prevent accidental
injury or death among users of the buildings or sites. Welfare Aspects of architecture engender
demonstrable positive emotional responses among, or enable equal access by, users of buildings
or sites. Return to Section
6. How does “health, safety, and welfare” (HSW) tie into CES?
The AIA requires members to earn 12 of the basic LU hour requirements in the area of HSW.
The percentage of HSW content in any HSW-related activity must be a minimum of 75% to
qualify a course or educational event for HSW credit. This accomplishes three goals:
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To ensure that HSW-related programs have a real relevance to our members
To eliminate any question of whether the content of a course was actually HSW-related
To maintain content credibility so that AIA members can concurrently satisfy state
mandatory continuing education (MCE) requirements, a large majority of which are
HSW-related.
7. What specific subject areas qualify for HSW credit?
The following is a compilation of HSW subject areas as defined by the various state licensing
boards with HSW requirements. (An individual state may not accept all subject areas. Be sure to
check your state licensing board’s HSW definition and requirements.)
The following sections outline the three primary criteria that AIA/CES courses must meet to be
approved for HSW LUs. All three criteria must be met for your course to qualify for HSW LUs.
Criterion # 1: Course content must directly support the HSW definition.
Health, Safety, Welfare (HSW) in architecture is anything that relates to the structural integrity
or soundness of a building or building site. Courses must intend to protect the general public.
Health: Aspects of architecture that have salutary effects among users of buildings or sites and
address environmental concerns.
Examples: Accessibility; acoustical, energy efficiency, mechanical, plumbing, and electrical
systems; and materials
Safety: Aspects of architecture intended to limit or prevent accidental injury or death among
users of the buildings or sites.
Examples: Codes, regulations, natural hazards, life safety system—suppression, detection, –
alarm standards, provisions of fire-rated egress enclosures, automatic sprinkler systems, and
stairs with correct rise-to-run proportions
Welfare: Aspects of architecture that engender demonstrable positive emotional responses
among, or enable equal access by, users of buildings or sites.
Examples: Building design and materials, methods and systems, construction contracting, ethics
and regulations governing the practice of architecture, preservation, adaptive reuse, and the study
of environmental issues.
Criterion #2: Course content must include one or more of the AIA/CES-acceptable HSW topics.
Health, Safety, and Welfare Topics
Technical and professional subjects, that the NCARB Board deems appropriate to safeguard the
public and that are within the following enumerated areas necessary for the proper evaluation,
design, construction, and utilization of buildings and the built environment.
BUILDING SYSTEMS: Structural, Mechanical, Electrical, Plumbing, Communications,
Security, Fire Protection
CONSTRUCTION CONTRACT ADMINISTRATION: Contracts, Bidding, Contract
Negotiations
CONSTRUCTION DOCUMENTS: Drawings, Specifications, Delivery Methods
DESIGN: Urban Planning, Master Planning, Building Design, Site Design, Interiors, Safety and
Security Measures
ENVIRONMENTAL: Energy Efficiency, Sustainability, Natural Resources, Natural Hazards,
Hazardous Materials, Weatherproofing, Insulation
LEGAL: Laws, Codes, Zoning, Regulations, Standards, Life Safety, Accessibility, Ethics,
Insurance to protect Owners and Public
MATERIALS and METHODS: Construction Systems, Products, Finishes, Furnishings,
Equipment
PRE-DESIGN: Land Use Analysis, Programming, Site Selection, Site and Soils Analysis,
Surveying
PRESERVATION: Historic, Reuse, Adaptation
Criterion #3: 75 percent of course content must be on HSW topics.
To qualify for HSW credit, 75 percent of a course’s content and instructional time must be on
acceptable HSW topics, as outlined above. This means that if your course is 1 hour in length, at
least 45 minutes (that is, 75 percent) must be spent discussing HSW topics.
In addition, AIA/CES requires that each provider course provide a minimum of four learning
objectives. For HSW course qualification, however, three of the four mandatory course learning
objectives (that is, 75 percent) must address HSW topics. This is one way that AIA/CES verifies
that 75 percent of a course is actually on HSW topics.
For more information on learning objectives, please see the learning objectives section of the
AIA CES Provider Manual. Return to Section
8. How does The Architect Registration Examination tie into the HSW Definition?
The Architect Registration Examination is designed to determine whether applicants for
architectural licensure posses’ sufficient knowledge, skills, and abilities to provide professional
services while protecting the health, safety, and welfare (HSW) of the general public. An
understanding of HSW is a focus of the ARE. The following is information useful for ARE
students, that may also be useful for those trying for a better understanding of HSW.
The Pre-design division focuses on environmental analysis, architectural programming, and
architectural practice, including:
Evaluation of existing structures
Impact of sociological influences on site selection and land use
Effect of physiographic and climatic conditions on land use
Ability to develop construction cost estimates and budgets
Development of design objectives and constraints for a project
Effect of human behavior, history, and theory on the built environment
Interpretation of land surveys and legal restrictions
Principles of practice, including office management
Consultant coordination
The General Structures division covers structural systems and long-span design, including:
Basic structural analysis and design
Selection of appropriate structural components and systems
Calculation of loads on buildings
Incorporation of building code requirements
Identification and selection of various structural connections
Analysis of soils reports
The Lateral Forces division concentrates on effects of lateral forces on the design of buildings,
including:
General concepts of lateral loads
Identification and calculation of wind loads and seismic loads
Incorporation of code requirements
Requirements for non-structured building components related to lateral forces
The Mechanical/Electrical Systems division addresses mechanical, plumbing, electrical, and
acoustical systems (and their incorporation into building design), including:
Incorporation of code requirements
Evaluation, selection, design, and incorporation of appropriate plumbing, HVAC, electrical, and
sound control systems
Determination of heating and cooling loads
Selection of building envelope elements
Evaluation of costs of mechanical and electrical systems
The Materials and Methods division addresses the evaluation and selection of materials and
methods of installation and the development of building details, including:
Evaluation of site conditions
Incorporation of environmental and cultural issues
Identification and ability to detail concrete, masonry, wood, structural metal, and miscellaneous
metal construction
Analysis, selection, and ability to detail moisture and thermal protection systems, door and
window systems, finish materials, specialties, and conveying systems
Evaluation of costs of systems
Incorporation of code requirements
The Construction Documents and Services division covers the conduct of architectural
practice, including:
Preparation and review of working drawings and specifications
Coordination of contract documents
Preparation of bidding instruments
Evaluation of substitutions and preparation of cost estimates
Interpretation of general conditions
Review of standard agreements
Observation of the progress of work and material testing
Preparation and review of documents for change orders, progress payments, and project closeout
The Site Planning division focuses on the relationship between site use and environment; the
consideration of topography, vegetation, climate geography, and law on site development; and
the synthesis of programmatic and environmental requirements. Six vignettes test the candidate’s
understanding of specific areas:
Site design—general site planning principles
Site zoning—cross-sectional building area limitations imposed by zoning and other setback
requirements
Site parking—requirements and limitations that influence the design of parking areas and
driveways
Site analysis—requirements and limitations that influence subdivisions of land and delineation of
building limit areas
Site section—influence of site design requirements on sections
Site grading—understanding of requirements affecting topographic changes
The Building Planning division covers the synthesis of programmatic and environmental issues
into coherent designs through the process of schematic design. Three vignettes test the
candidate’s understanding of specific areas:
Block diagram—development of a diagrammatic floor plan from a bubble diagram
Interior layout—principles of design and accessibility that govern interior space planning
Schematic design—understanding of the planning process involved in schematic design
The Building Technology division also concentrates on the synthesis of programmatic and
environmental issues into coherent designs at the design development level. The six vignettes
test candidate’s understanding of specific areas:
Building section—impact of structural, mechanical, and lighting components on the vertical
form of buildings
Structural layout—basic structural framing concepts through development of a framing plan for a
simple building
Accessibility/ramp—accessibility requirements related to ramp and stair design
Mechanical/electrical plan—integration of mechanical, lighting, and ceiling systems with
structural and other building components
Stair design—the three-dimensional nature of stair design and code issues
Roof plan—basic concepts related to roof design through the development of a roof plan for a
small structure Return to Section
9. What is Sustainable Design (SD)?
AIA architect members need to be well informed about and have access to up-to-date sustainable
design techniques and business practices so they can best serve their clients and remain on the
forefront of the global market transformation.
Continuing education in sustainable design demonstrates that the AIA and its members are
committed to leading the way toward carbon neutrality in buildings. AIA members are required
to take a minimum of 4 hours in SD topics annually for AIA membership renewal.
Sustainability is the concept of meeting present needs without compromising the ability of future
generations to meet their own needs. Sustainable design is achieved through an integrated
design and delivery process that enhances the natural and built environment by using energy
sensibly with a goal toward carbon neutrality; improves air and water quality; protects and
preserves water and other resources; and creates environments, communities, and buildings that
are livable, comfortable, productive, diverse, safe, and beautiful.
Sustainable Design courses must focus on the direct application of techniques and strategies that
advance the concept of sustainable design. These topics all deal with or affect the health, safety,
and welfare of the public and our communities and, as a result, all learning units qualified as
―sustainable design learning shall simultaneously be approved as HSW learning.
Return to Section
10. What Topics are considered as Sustainable Design Topics?
The following section outlines the five primary criteria that AIA/CES courses must meet to be
approved for AIA/CES HSW/SD learning units. Please note that all five criteria must be met for
your course to qualify for HSW/SD.
Criterion # 1: Course content must directly support the definition of sustainable design.
Sustainability is the concept of meeting present needs without compromising the ability of future
generations to meet their own needs.
Sustainable design is achieved through an integrated design and delivery process that enhances
the natural and built environment by using energy sensibly with a goal toward carbon neutrality;
improves air and water quality; protects and preserves water and other resources; and creates
environments, communities, and buildings that are livable, comfortable, productive, diverse,
safe, and beautiful.
Criterion #2: Course content must address at least one COTE Top 10 measure.
The COTE Top 10 are the AIA Committee On The Environment’s Ten Measures (subject areas)
of Sustainable Design and Performance Metrics.
• Sustainable Design Intent & Innovation
• Regional/Community Design & Connectivity
• Land Use & Site Ecology
• Bioclimatic Design
• Light & Air
• Water Cycle
• Energy Flows & Energy Future
• Materials & Construction
• Long Life, Loose Fit
• Collective Wisdom & Feedback Loops
For more detailed information, please review the CES Provider Manual.
Criterion #3: Course content must address at least one AIA 50>50 strategy or additional
approved topics.
AIA 50>50 is a list of 50 strategies that the AIA adopted toward a 50-percent reduction in carbon
emissions.
Criterion #4: Course content must qualify for Health, Safety, and Welfare (HSW).
Sustainable Design courses must focus on the direct application of techniques and strategies that
advance the concept of sustainable design as defined above. These topics all deal with or affect
the health, safety, and welfare of the public and our communities and, as a result, all learning
units qualified as ”sustainable design learning” shall simultaneously be approved as HSW
learning.
For more information about HSW topics, please review the HSW Guidelines.
Criterion #5: 75 percent of course content must cover sustainable design.
To qualify for Sustainable Design learning (SD), 75 percent of a course’s content and
instructional time must be on SD topics, as outlined earlier. This means that if your course is one
hour in length, at least forty-five minutes (75 percent) must be spent discussing sustainable
design topics.
In addition, AIA/CES requires that all provider courses provide a minimum of four learning
objectives for each course. For SD course qualification, however, three of the four mandatory
course learning objectives (75 percent) must address sustainable design topics. Return to Section
11. What are the Current SD Requirements?
As of January 1, 2009, of the total 18 CES Learning Units (LUs) required in a given calendar
year four (4) LUs will be required to focus on sustainable design and meet the established
guidelines for sustainable design continuing education. As of now, the Sustainable Design
requirement is in effect through the end of 2012. The AIA Board will meet later this year to
review SD continuing education and the implementation of this requirement for the future.
Return to Section
12. How Does this New Requirement Affect the Original AIA Mandatory Continuing
Education Requirement?
The Sustainable Design continuing education requirement does not replace the original
requirement for 18 total hours, 12 of which must be in Health, Safety and Welfare (HSW)
subjects, as HSW is a subset of Learning Units, and Sustainable Design is a subset of HSW. It
designates that four (4) of the total hours be in sustainable design topics. Return to Section
13. Why Did Sustainable Design Become a Mandatory Continuing Education Requirement
for AIA Membership?
Sustainability has been a focus of architectural practice for over thirty years, and the AIA has
provided resources and tools to assist its members in better serving their clients and communities
through environmentally responsible projects. The AIA Board of Directors recognized the need
to again help prepare their colleagues and fellow practitioners respond to the latest challenges
and opportunities facing the profession. The issue of climate change and the impact of buildings
on carbon emissions created a new expectation among clients and the public to look to the
expertise of architects for solutions that can help them leave a greener footprint. The AIA is
responding to this growing demand for our members to assume greater leadership in addressing
the challenges facing our planet.
As shown in the AIA’s position statements on sustainability and sustainable design, architects
must take responsibility for their role in creating the built environment. Sustainable design has
evolved from a niche service offering to a profession-wide imperative. Social, political and
economic factors are all driving the market toward mainstreaming sustainability, and AIA
architects who educate themselves in sustainable design will have an advantage, and again, have
the privilege of providing ever greater service to clients and community. Return to Section
14. When Did this Requirement Go into Effect?
The AIA Board of Directors approved this change to begin on January 1, 2009 and will apply to
membership renewal beginning January 1, 2010.
15. Is this Also a State Licensing Board Continuing Education Requirement?
This sustainable design mandatory continuing education requirement is for AIA membership
renewal. However, some states may develop their own special continuing education
requirements in addition to HSW. For verification of a specific state’s mandatory continuing
education (MCE) requirement, please contact the state licensing board directly.
16. How Long Will this Sustainable Design Requirement Exist?
The four (4) hour Sustainable Design annual requirement is currently slated to expire at the end
of calendar year 2012. The AIA Board of Directors will review the requirement before its
expiration to determine if it should be extended or amended. Return to Section
17. Can Sustainable Design Learning Units be carried Over to Subsequent Years?
Yes, if over four SD’s were earned in one year, up to four additional SD’s may be carried
forward, similar to HSW and LU units. However, only the amount in which you are in deficit
will apply as rollover credit. So, if you earned eight SD’s one year and only two SD’s the next, a
total of only two SD’s will be carried over to apply towards your deficit.
18. What is the AIA's Position Statement 44 on Sustainable Architecture Practice and How
Does it Relate to the Sustainable Design Mandatory Continuing Education?
To meet challenges set out in the Institute’s Position Statement 44 on Sustainable Architectural
Practice and the goals of “SustAIAnability 2030,” members need to be aware of and educated in
sustainable design practices, focusing on carbon reduction and energy efficiency. The actions
taken by the AIA will be supportive of members to strengthen their resolve and voluntarily
encourage their continuing professional development in this growing all important area of
practice. Return to Section
19. Are the 4 Hours of Sustainable Design in Addition to the 18 Total and/or 12 HSW
Hours?
No. They are part of the total requirement, not in addition to the existing AIA Mandatory
Continuing Education requirement. Four (4) Sustainable Design learning units may also fulfill
four (4) HSW Learning Units and four (4) total Learning Units
20. Can the Sustainable Design Hours Count as Part of the 12 Hours of HSW?
Yes: earning 4 SD’s counts towards 12 HSW and 18 LU hours.
21. Can the Same Education Activity Apply to Both HSW and Sustainable Design?
Yes. All sustainable design learning units must also qualify for HSW. Therefore, any qualifying
sustainable design educational activity taken will also apply to the HSW requirement.
22. How Will I Know that a Course Qualifies for Sustainable Design Learning Units?
All courses by AIA/CES Registered Providers will be identified as Sustainable Design, much
like those courses and programs that carry Health, Safety and Welfare (HSW) learning units. On
the AIA/CES transcript, "Yes", will be posted in the SD column for that course. These courses
will have been reviewed by AIA/CES and have been approved for SD credit. Return to Section
23. Do I have to do anything Special to Record Sustainable Design Learning Units?
No, all AIA/CES Registered Provider courses that qualify will be identified and recorded on
your AIA Transcript.
AIA Members Policies and Procedures
1. Where may I find continuing education courses in specific areas of study?
There are countless continuing education opportunities and resources:
a.) Course Directory- via the Discovery platform!
If you are an AIA member, access the course directory by doing the following:
-Begin at aia.org
-Click on "Education" at the center of the page
-Click the "CES Discovery Sign-in" at the top left part of the page.
-Log in using your aia.org primary email address and password
-Click the "Course Directory" tab in the red bar at the top of the screen
-Click the "Advanced" link underneath the red bar to conduct an Advanced Search
If you are a nonmember, access the course directory by doing the following:
-Begin at aia.org
-Click on "Education" at the center of the page
-Click "Find Courses" on the left
-Click the blue link that says "Online Course Directory"
-Click the "Advanced" link underneath the red bar to conduct an Advanced Search
b.) Consider Architect Magazine (published by Hanley-Wood) as a resource. You may read
Architect Magazine articles and earn continuing education credit by passing an online quiz. To
create an account and/or access the online quiz, please visit http://go.hw.net/archceu.
c.) Attend the AIA 2012 National Convention in Washington D.C. in May. Satisfy the AIA
continuing education and maybe even your state licensing board requirement during the four day
convention! Registration opens in December 2011.
d.) Consider your local and state components as options too. Their contact information may be
found here.
e.) Complete profession related volunteerism, study/research or self guided tours? Submit a self report form for General LU credit. Do so via Discovery!
f.) Check out AIA Virtual Convention.
Virtual Convention
2. Where can I access online learning opportunities?
Virtual Convention is an online learning opportunity that is offered directly by the AIA. You
can view a list of available courses, and you can conveniently preview courses before taking
them for credit. There are currently over 20 courses available that cover a broad spectrum of
topics and are designated from LU to HSW and SD units. Return to Section
3. Does AIA Virtual Convention satisfy my continuing education requirements?
Yes. AIA Virtual Convention offers a package of courses that will completely satisfy your AIA
Continuing Education requirements of 18 LU
including 12 HSW and 4 SD.
Transcripts/Reporting
4. How do I sort my transcript by LU’s and save and print my transcripts?
Begin at www.aia.org
 Select “Transcript” at the top of the page.
 Log in by entering your log-in credentials.
 Once you are logged in, click “Transcript” in the top red bar.
 -Please view the top of the transcript for total LUs, total HSW, and total SD. -When you
first pull up your transcript, the date range will default to the year 2011. You must filter
by date range to see total LUs for an earlier time period.
 -Once you have filtered based on dates of your choosing, you may save or print the
transcript and submit it to your state licensing board.
 -To save or print your transcript, click the blue link that says "Printable Version" or
"Printable Format (PDF)" on the bottom right of the screen. When you click these links,
you may receive an error message indicating that you need to print using Landscape
configuration. You may disregard this message and click OK. Return to Section
5. How is credit for a course I take through a registered Provider recorded on my
transcript?
When you attend an AIA CES registered course, you must provide your AIA member number to
receive credit on your transcript. Once a Provider has taken attendance for a course, you do not
have to take any action to receive credit. After the course is completed, Providers have ten
business days to report attendance through the CES Discovery system.
6. It has been more than ten business days and the AIA CES registered course has not
appeared on my transcript. How can I ensure I receive credit for the course?
If AIA CES registered course credits do not appear on your transcript within ten days after
completion of the course, and/or if an AIA Provider instructed you to submit a self-report, please
contact AIA CES with the Provider and course name, so we can reach out to them to address and
correct these issues or omissions. Important: all Architectural Record articles may count towards
the AIA continuing education requirement. The 8 article limit has been removed.
7. Should I keep my own records of my transcript?
We recommend that all members regularly check their transcripts and keep their own records of
transcripts up to date in the event that a credit is not posted. It is also a good idea to keep on file
certificates of completion, dates in which you took courses, names of courses and course
numbers and provider names. We also recommend that you keep all records of self-reports.
8. What if I took a course and my credit is not showing on my transcripts?
If you took a course through an AIA provider and the course does not show up on your transcript
with 10 business days of that date in which you took the course, than please call us and provide
the name of the course, the provider and course number and we will contact the provider. If you
submitted a self-report and the credits are not showing up on your transcript than contact us and
we will investigate the issue. Return to Section
9. How do I receive credit for the articles in Architectural Record magazine?
All acceptable articles (the expiration date can be found on the exam answer page) are to be
returned with exam and $10 to Architectural Record at the address listed in the magazine. Please
allow 30 days from the time you send your test to Architectural Record and the time it appears
on your transcript. Return to Section
10. It has been more than ten business days and the AIA CES registered course has not
appeared on my transcript. How can I ensure I receive credit for the course?
If AIA CES registered course credits do not appear on your transcript within ten days after
completion of the course, and/or if an AIA Provider instructed you to submit a self-report, please
contact AIA CES with the Provider and course name, so we can reach out to them to address and
correct these issues or omissions.
11. What type of distance education courses can count for CES credits?
Distance education is defined as a method of instruction in which there is a separation of place
and/or time between the instructor and learner, between fellow learners, and/or between learners
and the learning resources. These courses may use one or more delivery methods. Examples of
distance education course delivery (alone or in combination):
Internet
PodCasts
Publications/articles
Teleconference/audio conference
Webcasts
NCARB monographs
12. What about IDP credit for supplemental education?
Supplementary education is a way for interns to earn IDP training units outside of normal work
in a firm or other recognized training setting. You can earn IDP training units by attending or
completing AIA-registered continuing education courses and resources, such as the AIA
convention, education courses conducted by your local AIA or CSI component, or education
available through the Internet. Please access the AIA’s IDP web site for more information.
Return to Section
13. How do I receive credit for becoming LEED Accredited?
Preparation courses are eligible for credit and can be self-reported. Study time is not eligible for
LU, HSW or sustainable design credit.
14. How often can I take the same class for AIA credit?
AIA members can take the same class once every 3 years to receive credit. For example, if a
member attended a class in 2008, and it was offered with the same title by the same provider in
2009, then the 2009 learning units will not count towards the AIA CES continuing education
requirement, if the member attends that class. Return to Section
15. What if I notice a duplicate course entry on my transcript?
If you notice duplicate records on your transcript, please contact the AIA right away, as this
could potentially impact your compliance status. Duplicate records do not count twice towards
your continuing education requirements and needs to be removed from your transcript.
16. What if I exceed the annual requirement of 18 credits?
A member who exceeds the annual requirement may carry up to 18 LU hours (including 12
hours of HSW and 4 of SD) over to the next year. Carryover credit can be used for one year
only; it is not cumulative. Only the number of credits needed to fulfill the annual requirement for
the following year may be carried over. Extra credit may not be carried past the one-year limit.
17. How are transcript records kept and how may they be accessed?
Individual transcript records are updated daily. Anyone with an active AIA membership number
can access a transcript. To find your transcript visit the Education page of AIA.org.



Click on “CES Discovery Sign-in.”
Enter your email address and password
Find and click on “Transcript.”
18. I am a lapsed member and I need to look at/receive a copy of my transcript now.
As you know, transcript management and access to the AIA transcript are member benefits. If
you were once a member, we keep your transcript on file for 10 years. Please contact AIA
Member Care to have a copy of your latest transcript emailed to you. Follow this link to
mailto:aiamembercareCES@aia.org. Return to Section
Self-reports
19. What are Self-reported Activities?
If a course is not offered by an AIA/CES Approved provider, members have the option of selfreporting the course or activity. The intent of this activity must be educational in nature and
incorporate new knowledge in reference to their practice of architecture. Members must indicate
whether the activity they are reporting is a self-designed, structured, or professional community
service self-reported educational activity:


Self-Designed Activity. This type of learning activity is organized by the member
specifically to meet his or her individual needs. A self-designed activity frequently
involves more than one type of medium or method, such as research, reading,
interviewing subject experts, listening to audiotapes, and/or viewing videos. To
determine what qualifies for self-reporting, ask yourself the following questions: (1) Is
this a planned learning activity? (2) Is this activity intended to be educational or
operational? (3) Are you acquiring new knowledge or are you sharing your knowledge
with others? (4) How will you apply this new knowledge to your practice? This method is
not acceptable for health, safety, and welfare (HSW) credit. Some state licensing boards
will not accept this type of reporting for mandatory continuing education (MCE)
requirements. (Recommended minimum of three hours)
Structured Self-Reported Program. This is a structured activity offered by an organized,
third-party, non-AIA provider. Documentation of attendance/participation will usually be
required as a supplement when reporting this activity to meet a state licensure
requirement. For members who self-report a structured activity, the AIA is not able to

assist in acquiring any support documentation that may be required by a state licensing
board MCE audit.
Professional Community Service This type of activity could include architecture panels
or community board meetings. Members can self-report 2 hours (LUs) of community
service per calendar year.
To be eligible for credit, all self-reported activities must be planned educational activities that
provide you with new knowledge that can be applied toward the practice of architecture.
Members should complete the AIA/CES Self-Report and submit it online. Be sure to specify
which type of learning activity you are reporting so the data can be entered accurately into your
transcript. The title should be indicative of the course content. Members calculate LU hours for
self-reported activities by reporting the number of hours spent in architecture-related learning.
Think in terms of billable hours applied to learning. Return to Section
20. How do I submit a Self-report and why would I elect to do so?
A self- report should be submitted and must be completed online for the following reasons:
 Earn credit for attendance of a non-AIA provider course
 Complete studies (including for the LEED exam), write a book and/or research related to
the profession
 Volunteer in the related profession
 Participate in a self-guided walking tour
One may submit online via the Discovery platform!
 Begin at www.aia.org/education
 Click on "CES Discovery Sign In" on the left margin
 Click the blue icon button "Go to Sign In" at the center of the page
 At the Discovery homepage, please log in using your aia.org primary email address and
password.
 Select the "Self-reported Activities" tab
 Scroll to the bottom and click "Add New." Fill in the form and click "Save". Once
submitted, each self-report will be reviewed within 5 business days. If approved, the
status will appear as "Approved." Return to Section
21. Can I still fax a self-report?
In order to ensure accurate and secure tracking of self-reports, members are now required to
submit this information through AIA CES Discovery.
22. What are the new 2012 guidelines for self-reporting and how do they differ from
previous guidelines?
In calendar year 2012, aligning closer with state licensing boards’ practice, AIA members will no
longer be able to self-report HSW courses for credit. Members will need to complete HSW
credits by taking qualifying courses from registered AIA CES Providers and Providers will need
to report HSW courses for members to receive HSW credits. Members can continue to selfreport learning unit (LU) credit hours. Through January 31, 2012, AIA members will be given a
grace period to self-report any remaining HSW or HSW/SD credits from 2011.
Beginning January 1, 2012, members must attend courses through an AIA CES registered
Provider to receive HSW credit. Providers will be responsible for reporting HSW credits to be
posted to member transcripts. Return to Section
23. How will the new self-report guidelines affect me?
In 2012, AIA members will only be able to self-report learning unit credits. To obtain HSW or
SD credits, members must take courses through AIA CES Registered Providers. These courses
may be taken through traditional, face-to-face classroom learning, or virtual learning.
24. What will I be able to self-report in 2012 and how will that help me fulfill my
continuing education requirements?
A member may self-report a general education course as it applies to the architectural profession
for Learning Unit (LU) credit. Qualifying topics will help AIA members improve the
performance of their practice. In addition, members may self-report Professional Community or
self-designed activities involving research or analysis.
The new education requirement allows for six learning unit credits per year. While some courses
do not qualify for HSW or SD credit, these learning unit courses are equally as important to the
architectural profession.
25. What information do I need to include when submitting a self-report?
When submitting a self-reported activity, you must include the name of the course, four learning
objectives or an in-depth description, the number of learning units, and the contact information
for the administrator of the course you attended. In addition, if you are submitting a course for
HSW or SD credit prior to February 1, 2012, you must include with your self-report an
attachment, such as a certificate, agenda, syllabus, and/or other written record indicating proof of
attendance.
26. Do I need to submit an attachment with my self-report after February 1, 2012?
After February 1, 2012, self-reported activities will only be eligible for LU credit and members
will not need an attachment to obtain credit. Return to Section
27. How can I obtain credit for teaching?
Members who present a program or class, or serve on a panel, or give a speech one hour or
longer can self-report the topics as a structured activity program. AIA members can self-report
the research and preparation time for presentations, speeches, classes that they teach. The
research must be self-reported as self-designed and, regardless of the topic, will not qualify for
HSW credit. The AIA allows a maximum of 10 LU hours of research time for each hour of
actual class presentation time. Members may select just one option, either teaching credit or
research, but cannot claim both for the same event.
28. How does University/College faculty receive credit for teaching?
Full-time (FT) university faculty can not apply for credit if the course in question is part of their
regular curriculum workload. They can however, apply for credit if the course or program is
“outside” of their normal work assignments. Part-time (PT) faculty can apply for teach credit for
any course taught once every 3 years.
For each semester hour of credit assigned to the course the AIA will allow 15 LUs hours. (1
semester hour = 15 LU hours; 3 semester hours = 45 LU hours, etc…)
For each quarter hour of credit assigned to the course the AIA will allow 10 LUs hours. (1
semester hour = 10 LU hours; 3 semester hours = 30 LU hours, etc…)
29. I completed a graduate level class since I registered as an architect, how do I self-report
the credit?
Members can self-report university or college level courses completed since they registered as
architects as structured non- HSW self-reported activities. The following outlines the number of
credits that can be reported per credit per course:
For each semester hour of credit assigned to the course the AIA will allow 15 LUs hours. (1
semester hour = 15 LU hours; 3 semester hours = 45 LU hours, etc…)
For each quarter hour of credit assigned to the course the AIA will allow 10 LUs hours. (1
semester hour = 10 LU hours; 3 semester hours = 30 LU hours, etc…)
30. How do I calculate the number of credits that I need?
Members are required to earn 18 Learning Units (LU) per year. Of those 18 LU’s, 12 need to be
Health, Safety, Welfare (HSW) and 4 need to be Sustainable Design (SD). HSW credits count
towards LU, and SD credits count towards both HSW and LU. This is why credits on your
transcript appear as either (LU), (HSW/LU), or (SD/HSW/LU). To calculate the credits that you
need in order to be in compliance for a given year, subtract the number of SD credits earned
from the total number of SD, HSW and LU required. Subtract the number HSW’s earned from
the remaining HSW’s and LU’s required. Subtract the number of LU’s earned from the
remaining LU’s required.
31. What is the Rollover Policy?
A member who fails to meet the annual requirements will be given a nine month grace period.
Any credit earned during the 9 month grace period will apply towards the deficit. So, an SD
credit earned during the 9 month grace period will apply towards any SD/HSW/LU deficit.
During the grace period, members are able to report retroactively any activities that were
completed in the previous year.
A member who exceeds the annual requirement may carry up to 18 LU hours (including 12
hours of HSW and 4 of SD) over to the next year. Carryover credit can be used for one year
only; it is not cumulative. Only the number of credits needed to fulfill the annual requirements
for the following year may be carried over. Extra credit may not be carried past the one-year
limit.
Note: Most state licensing boards do not allow carryover and deficit credit. States have strict
continuing education timeframes and credits must be earned within them. Please note that carry
over credit only applies if there is a deficit in the following year. For instance, if a member earns
20 units in 2010, but 14 in 2011, then 2 credits carry over from 2010 towards 2011. However, if
a member earns 20 credits in 2010 and 20 credits in 2011, then no credits carry over.
32. Are there any deadlines for reporting activities?
There is a September 30th deadline every year. This deadline applies to any activity completed
within the previous calendar year. For example, an activity completed in December of 2008
would need to be submitted to AIA/CES Records no later than September 30th 2009. The
deadline is not nine months from the date of completion; it is nine months from the end of the
calendar year. Any activities submitted to AIA/CES Records after the September 30th may be
put on hold. This course of action applies to AIA Members and AIA/CES Registered Providers.
33. What if I fail to meet the end of the year deadline, what options do I have?
A member who fails to meet the annual requirement will be given a nine month grace period.
Any credit earned in the following year will apply toward the deficit. During the grace period,
members are able to report retroactively any activities that were completed in the previous year.
34. Are there any exceptions past the 9 month grace period?
No. You have one year and 9 months to fulfill your continuing education requirements. If you do
not fulfill the requirement by Sept 30th of that year, you then have the option to reinstate your
membership or submit a waiver if you believe that your circumstances qualify for a waiver of the
continuing education requirement. All members are subject to audit. (See waiver)
35. What if I took a course 10 business days or less before the September 30th deadline and
the provider does not report attendance in time?
As long as the course was successfully completed before the deadline, if the provider reports it
after the deadline, it will still apply. It is a good idea to get in touch with the AIA and the
provider if you anticipate this happening, especially if it presents potential impacts to your CES
audit status. Return to Section
36. What is the AIA/CES Non-compliance Policy?
Members are considered in non-compliance with the AIA/CES requirement if they have not
completed and reported their annual 18 LU hours (12 HSW and 4 SD) by December 31st of
every year. Members in non-compliance have an opportunity to report missing continuing
education credits for nine months into the next calendar year. During this period, members who
are audited are considered “at risk” of membership termination for non-compliance with
CES. Audit notifications will begin in the Spring of each year. Members are contacted via mail,
email, telephone and fax. If CES transcript records still indicate these members have not
completed the annual CES requirements after September 30, they are then considered lapsed for
non-compliance and cannot renew their membership for the following year until the audit is
resolved. Return to Section
Audit
37. What is the Audit process?
Each year, a percentage of AIA members are randomly selected for audit review of their
continuing education requirements. A list is generated of audit eligible members, and from that
list a percentage of members are randomly selected. If you are selected, the AIA will correspond
with you and your component to let you know that you are being audited and notify you what
you need in order to be in compliance.
38. If I am audited one year, can I be audited the next?
Any member who is not in compliance can be audited. Audits occur always for continuing
education requirements of the following year. Return to Section
39. I’ve received notification that I am under audit, what do I do?
At this point, you should make plans to fulfill your continuing education requirements by the end
of the year. We recommend getting in touch with local components and with the AIA if you need
help accessing your transcript and determining what credits you need to fulfill in order to meet
compliance standards. Components can also direct you towards specific courses and resources
that you have available in order to complete your requirements.
40. What if I am on audit but believe that my transcript is inaccurate?
If you believe that your transcript does not accurately reflect the credits that you have earned,
there could be a number of reasons for this, such as a provider not reporting your credit, and you
should contact the AIA. It is a good idea, for this reason, to keep all records of completed
courses (certificate of completions) and self-reported activities.
41. Should I send certificates of completion for credits that are not posted on my
transcript?
It is the responsibility of the provider to report any credits earned through an AIA registered
provider. If the course was earned through a non AIA provider, please refer to self-reports
FAQ’s. Also, you can send certificate of completions to aiamembercareCES@aia.org.
Return to Section
Reinstatement
42. What do I do if I didn’t meet requirements and my membership lapsed?
To reactivate your lapsed membership, you must reinstate through the formal reinstatement
process. Follow this link to the reinstatement form.
43. How do I reinstate my membership if I lapse due to CES non-compliance?
The AIA/CES Reinstatement Policy allows members who lapsed due to non-compliance to
reinstate at any time. To qualify for reinstatement, you must earn 9 unreported credits. The
credits can be earned at structured face-to-face events, online courses, or self-study. They do not
need to be HSW or SD credits. Once the 9 credits are earned the member would list them on the
reinstatement form, and email/fax the form to AIA/ CES Compliance. Once the member is
reinstated he/she is responsible for the annual 18 LU hour (12 HSW/4SD) requirement.
44. What are the reinstatement guidelines?
The reinstatement process requires that lapsed members earn and report 9 learning units on the
Reinstatement Form and submit to the AIA or the local component. The learning units must be
earned within one year of the date in which the member submits the reinstatement form. Once
the reinstatement for is submitted, it will be reviewed and either accepted or denied. The member
will be notified of its status. If it is accepted, the member must then contact Member
Services/Info Central to pay the appropriate reinstatement and membership fees.
Return to Section
Waivers
45. Can I be exempt from requirements and what qualifies for an exemption from the CES
requirement?
Exemptions may be granted for three reasons:




Severe medical difficulties for at least the last 3 months of the probation year
An unexpected/nonpermanent overseas assignment for more than 6 months or the last 3
months of the membership year
Severe financial hardship
Other unusual circumstances may be considered but must be reviewed by AIA/CES.
Documentation is required. If you are eligible for an exemption, please fill out the
Waiver Form.
46. What explanation and documentation is needed for a waiver?
For waiver documentation, an explanation of your situation, be it medical disability, financial
hardship, or overseas assignment will suffice. Return to Section
47. Who reviews my waivers and what is the process?
Once the waiver form is completed, send the form to AIA/CES Compliance and it will then be
forwarded to the Institute Secretary for review. The review process can take up to one month.
Once the Secretary has either approved or denied the waiver, the AIA will be in correspondence
with you regarding the decision and steps on how to move forward.
48. When will I find out if my waiver was approved?
The Institute Secretary can take up one month to review waiver requests. Once the decision is
made, the AIA will notify you.
Software
49. What is CES Discovery?
The AIA Continuing Education System (CES) launched AIA CES Discovery in October 2010,
an advanced, Web-based platform which maintains on-demand access to transcripts while also
streamlining credit-reporting processes and helping members to track diverse state and AIA
continuing education requirements.
Members sign in using their standard AIA.org email address and passwords instead of with the
AIA membership number—giving members greater control over the security of CES and
personal information. The site has a look and feel consistent with AIA.org branding and
designed for intuitive navigation.
50. How do I find a course?
1.
2.
3.
4.
5.
6.
7.
Sign into AIA.org with your AIA member email address and password
Click on Education in the red bar at the top
Click on CES Discovery Sign In and continue to the CES Discovery home page
Click on Course Directory in the red bar at the top
Click on Advanced option
Search for a course based on multiple criteria
Once results are listed click on the title for more information about the course
51. How do I Access the AIA/CES Transcript?
1.
2.
3.
4.
Sign into AIA.org with your AIA member email address and password
Click on Education in the red bar at the top
Click on CES Discovery Sign In and continue to the CES Discovery home page
Click on Transcript on the red bar. The transcript can be formatted based on date range
and credit designation
5. Print out a copy using links at the bottom of the transcript Return to Section
52. How do I submit a Self-Report?
A self-report should be submitted and must be completed online for the following reasons:
 Earn credit for attendance of a non-AIA provider course
 Complete studies (including for the LEED exam), write a book and/or research related to
the profession
 Volunteer in the related profession
 Participate in a self-guided walking tour
One may submit this form online via the Discovery platform!
 Begin at www.aia.org/education
 Click on "CES Discovery Sign In" on the left margin
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
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Please log in using your aia.org primary email address and password.
Select the "Self-reported Activities" tab
Scroll to the bottom and click "Add New." (Attachment no longer used)-Fill in the
form and click "Save". If approved, the status will appear as "Approved."
Return to Section
Note: The course will appear on your list of Self-reported Activities with a Pending status. Once
it is approved the credit will be visible on your transcript, and the status will be approved.
Note: The AIA does not guarantee that state licensing boards will accept any individual course
for credit towards an architectural registration or renewal. Please consult the relevant licensing
board for their exact regulations. Follow this link to the MCE Chart.
53. Is NCARB aware of AIA CES Discovery?
Yes. We’ve had significant discussions and meetings with the National Council of Architectural
Registration Boards (NCARB) to better meet our members’ needs.
The AIA had adequate time to ensure that all state licensing boards were fully briefed on the new
system, particularly on the improvements in continuing education reporting.
All licensing boards have been assured that AIA member architects are fully prepared to protect
the health, safety, and welfare of the public wherever they practice.
54. Has the system factored in all the state licensing requirements and deadlines? Will the
system support the printed reports that many states require?
Yes. AIA members have the same access to view and print their transcripts that they had through
the previous system. Members can print and submit paper copies of their transcripts to their state
licensing boards. Return to Section
State Licensing Continuing Education Requirements
1. What is mandatory continuing education (MCE)?
Mandatory Continuing Education (MCE) is education required by a state to retain licensure.
Over 40 states have implemented a MCE license requirement, but these requirements vary from
state to state, province to province. For a quick overview of individual state/province MCE
requirements, please visit the MCE Chart.
Each state has the legal right to establish its own guidelines and requirements. However, most
states requirements are similar, whether they require architects to meet them annually or
biannually. If you, like the average AIA member, have four or more state licenses, you must
meet the continuing education requirements for all the states in which you intend to practice.
To date, most states that require MCE indicate they will accept AIA/CES transcripts as
documentation for completion of valid continuing education credit. For AIA members, this
means that our single record-keeping system is the documentation needed for reporting your
state MCE requirements when requested. We do, however, strongly suggest that you keep
backup documentation of your activities as support, especially if the credit is a self-reported
activity as it may be requested. The AIA or your state licensing board may require you to show
backup documentation at renewal time or if you are under an audit. Return to Section
2. If I meet AIA National continuing education requirements, will I meet my state licensure
requirements?
The AIA has increased its HSW requirement from 8 HSW’s to 12 HSW to set a higher standard
for AIA members that will enable them to fulfill state licensing requirements for most states.
However, we do not guarantee that you will fulfill your state’s licensing requirements if you
meet AIA’s continuing education requirement. Please check with your individual state licensing
boards. Follow this link to the MCE Chart. Return to Section
3. What is the relation between HSW and state mandatory continuing education
requirements (MCE)?
Both the AIA and state licensing boards base their programs on the contact hour. A majority of
states require 12 contact hours of HSW for their MCE. The AIA/CES program requires 12
contact hours of HSW from a third-party provider. Some states allow some forms of selfreporting. Return to Section