DUKE UNIVERSITY
TENTATIVE APPROVAL OF TRANSFER COURSES TAKEN AT ANOTHER APPROVED INSTITUTION
NOTE TO THE STUDENT: Please read the accompanying instructions carefully. Fill out the top part of this form, submit the form first to the Global Education Office (only if this is an institution outside the US), then to the
DUS or Department, along with a course description or syllabus (if available), and finally, to your academic dean. Your dean will check all requirements, give final approval, and process it in accordance with established
procedures. When you complete the course, arrange to have a transcript from the institution attended sent to the Office of the Registrar (Trinity students) or to the Pratt Undergraduate Dean’s Office (Pratt students).
TO BE COMPLETED BY THE STUDENT
Student’s name: ____________________________________ Student ID Number: ___________________ Student’s e-mail address:________________________________
Institution: ______________________________________________________ Location where course(s) to be taken: _______________________________ _____________
Credit System (circle one): Semester hour
Quarter/trimester
Dates of Attendance: from __________________ to _____________________, __________(year)
The institution must be accredited and grant at least an AB/BS degree or equivalent. Community colleges are not approved for transfer course credit. A 3-4 semester hour course (or a 5-6
quarter/trimester hour course) is generally equivalent to a 1.0 credit course at Duke. Only one course taken in an intensive summer term (under 6 weeks in length) may be approved for transfer
credit. A maximum of two credits in Trinity College and four credits in Pratt can be transferred from another accredited institution to Duke after matriculation.
TO BE COMPLETED BY THE GLOBAL EDUCATION OFFICE FOR UNDERGRADUATES (GEO), if the course(s) will be taken at a foreign institution.
The signature below indicates that the international institution meets the accreditation requirement for transfer course credit.
Signature ___________________________ Printed name __________________________ Date _________
TO BE COMPLETED BY THE DUS OR DEPARTMENTAL STAFF, FOR DEPARTMENTAL APPROVAL (student should provide course description or syllabus)
Course No.
Duke Equivalent*
Area of Knowledge*
Signature of Director of Undergraduate Studies
Printed Name of DUS
1)__________
_______________
__________________
__________________________________________ __________________ ___________________
2)__________
_______________
__________________
__________________________________________ _____________________________________
*If there is no specific Duke equivalent course, assign the course number 100 (lower level, formerly 888) or 300 (upper level, formerly 999) and assign an Area of Knowledge code (ALP, CZ,
NS, QS, SS). Courses transferring as specific Duke courses will have the Area of Knowledge codes for that course, so there is no need to list them here.
Note re FL codes: Students seeking an FL Mode of Inquiry for a course taken abroad may do so only if the course is taken as part of a Duke-approved study abroad program. The process is
described on T-Reqs at: http://trinity.duke.edu/academic-requirements?p+transfer-credit.
TO BE COMPLETED BY THE STUDENT’S ACADEMIC DEAN (student should provide school's academic calendar and schedule of when the courses are taught) The
courses below meet requirements for transfer credit, subject to credit limitations.
Amt. credit
approved
Type credit
approved (circle one)
1)
______
TR or TR†
2)
______
TR or TR†
____________________________________ _________________________________ _________
Signature of Dean
Printed name
Date
†
Marks TR credits earned internationally
Note: If transfer credit is approval, the Pratt Undergraduate Dean’s Office will hold the form pending receipt of a transcript from the institution attended. In Trinity College, the
Dean’s Office will image the form and fax a copy to the Registrar's Office (684-4500).
(Revised 2/2015)
DUKE UNIVERSITY
Trinity College of Arts and Sciences
TRANSFER CREDIT FOR COURSES TAKEN IN THE U.S. AT AN ACCREDITED FOUR-YEAR
DEGREEGRANTING INSTITUTION OR AT AN APPROVED INSTITUTION OUTSIDE THE U.S.
A. LIMITATIONS ON AMOUNT OF CREDIT
A full-time degree candidate in Trinity College of Arts and
Sciences may receive credit toward the Bachelor
Degree for a limited number of courses taken at other
approved
degree-granting
institutions
after
matriculation. The following limitations apply:
1. No more than two courses may be transferred from
an institution in the United States, whether in the
summer while the student is regularly enrolled at
Duke or while on leave of absence from the College.
(See the Bulletin sections on special “Agreements
with Other Universities” and on “Study Abroad” for
limitations on credit that can be earned through
these programs.)
2. Transfer credit awarded for course work taken
outside the U.S. not on a Duke-approved study
abroad program is subject to the two transfer credits
limitation and may not later be changed to study
abroad credit.
3. If the institution attended is outside the U.S. and is
not attended while on a Duke-approved study
abroad program, the Global Education Office must
establish the accreditation of the international
institution before one or two courses taken there
may yield transfer credit at Duke.
4. Students who matriculated at Duke as transfer
students with transfer credit must also be aware of
the minimum residence requirement (see Bulletin).
Note: In total, no more than ten transfer courses
completed after matriculation (including credits
earned at a U.S. institution, at an approved
international institution (non-study abroad) or on an
approved non-Duke study abroad program) may be
counted toward the Bachelor’s Degree.
B. ELIGIBILITY FOR TRANSFER CREDIT
Students in good standing who wish to receive credit at
Duke for courses taken at another approved college or
university must complete such work with grades of C- or
better. Transfer credit is recorded as a grade of “TR”.
TR grades do not factor into a student’s GPA.
NO TRANSFER CREDIT IS GRANTED AT DUKE FOR COURSES
TAKEN ELSEWHERE ON A PASS/FAIL BASIS. No credit will be
accepted for course work taken while students are
withdrawn involuntarily.
NOTE: STUDENTS CANNOT RECEIVE TRANSFER CREDIT FOR
COURSES OFFERED ONLINE OR FOR COURSES TAKEN IN A
JUNIOR OR COMMUNITY COLLEGE.
C. TRANSFER COURSE EQUIVALENCY
Credits. The unit of credit at Duke is the semester
course. A 3 or 4 semester-hour course taken
elsewhere is equated as one course at Duke for
students transferring 1 or 2 courses. Courses taken at
a university on the quarter system—such institutions
are especially numerous in California— must yield 5 or
6 quarter-hours of credit to transfer as a full course. A
4 quarter-hour course will not yield a full course credit
at Duke.
Curriculum Requirements. Transfer courses may
meet Area of Knowledge requirements when they have
been equated with specific Duke courses that meet
these requirements, e.g., a course transferred as
History 101 will satisfy a Civilizations (CZ) requirement.
A transfer course with no Duke equivalent (identified as
100 for lower-level or 300 for upper-level) may, upon
review, receive an Area of Knowledge designation.
The Director of Undergraduate Studies (DUS) who
reviews the course for transfer recommends the Area
of Knowledge at the time of signing the Tentative
Approval of Transfer Courses form. Final approval of
the Area of Knowledge is given by the Academic Dean.
Note: There is a separate procedure and form to use
when applying for an FL-code for a transfer credit taken
in a less commonly taught language. Information about
this is available from the T-Reqs article on “Transfer
Credit.”
Small Group Learning Experience. In general,
courses described as seminars or tutorials completed
at other institutions will not automatically satisfy the
Small Group Learning Experience requirements in
Trinity College. Specific information pertaining to
course format and class size is required by the
student’s Academic Dean before such courses may be
designated seminars or tutorials.
Major Requirements. Because some limitations exist
on the number of non-Duke courses that may count
toward major requirements, students should check the
information in their departmental handbooks or confer
with the DUS in their major department.
DEPARTMENTS ARE RESPONSIBLE FOR APPROVING WHICH
COURSES MAY COUNT TOWARD THEIR MAJORS.
February 2015
Instructions to Students on Obtaining Transfer Credit Approval
for Courses Taken at Approved Institution
WHAT TO DO
WHERE
Step
1
Secure confirmation that international institution you plan to attend meets
the ACCREDITATION REQUIREMENT for Duke transfer course credit—
this step is only necessary if the course is taken at an institution outside the
U.S but not as part of an approved study abroad program.
From the GLOBAL
EDUCATION
OFFICE
Step
2
Secure approval of CONTENT EQUIVALENCY from the Duke department
that represents the discipline to be studied:
From the DIRECTOR OF
UNDERGRADUATE
STUDIES (DUS) of the
appropriate
Duke department
Present the Tentative Approval of Transfer Courses form and an official
description of the course you propose to take.
(In some cases, a DUS may require a course syllabus and/or names of
textbooks used in the course)
The DUS will sign the form if the content of the course is deemed creditworth and will determine if there is an equivalent course at Duke.
(If the course is deemed to have no equivalent at Duke but is creditworthy, ask the DUS whether it can be assigned an Area of Knowledge.)
Step
3
Secure FINAL APPROVAL of transfer course credit:
From your ACADEMIC
DEAN’s office
Submit the Tentative Approval of Transfer Credit form, signed by the
DUS, together with the support materials reviewed by the DUS to your
academic Dean’s office for final approval; this will be at one of the
following two locations:
a) Academic Advising Center on E. Campus or
b) Trinity College Dean’s Office, room 011 Allen Building.
After your Academic Dean has signed the Tentative Approval of Courses
form, a copy will be faxed to the Registrar’s Office and the original
preserved in the Dean’s Office.
Step
4
REGISTER If offered credit options for registration, note section C on the
previous page of these instructions. (Remember: no credit will be
awarded at Duke for a course taken Pass/Fail.)
At the educational institution
you will be attending.
COMPLETE the approved course at the other institution.
ARRANGE for an official copy of a transcript from the institution you
attended to be sent directly to the Duke University Registrar’s Office.
(You must earn a C- or better to receive Duke credit for work completed
at another U.S. university.
February 2015