Task Management Chart
Fall 2011-Summer 2012
Project Task
1. Teacher
Recruitment
Time Frame
As soon as
possible, no
later than
2/2012
Responsible Party
Site Administrator Support from i3
Project Director
and district
administration
Resource or Artifact

Date
Completed
Recruitment Packet contains all
forms, brochures, handouts and
instructions needed for recruitment
activities.
- Meeting script
- Newsletter
- Articles
- Brochures
- Teacher consent
- Project description
- Reply envelope
Activity Steps:
Menu of activities from which to select:
1. Inform stakeholders about project. Consider including: Board, District & Site Administration, Site Staff, and 8th
Grade Algebra I Teachers.
2. Select and conduct recruitment activities focused on 8th grade Algebra I teachers.
• Meeting
• Union newsletter
• Individual conferences
• Press release
• District Newsletter
3. Return signed consent forms to i3 Project Director.
Note: i3 Project Director is available and the point of contact for all district questions, concerns or to provide help where
needed.
2. Sign and return
Dec-Jan
Project Director will • WestEd Data Agreement
WestEd Data
send agreement to
Agreement
district contact
• Reply envelope
Activity Steps:
1. Sign and return to WestEd in reply envelope.
2. Provide contact information for staff designated to assist with data.
Note: i3 requires originals documents for audit allow time for returning via mail
3. Sign and return
ARCHES MOU to
Projector Director
Activity Steps:
Dec-Jan
Project Director will
send agreement to
district contact
• ARCHES MOU
• Reply envelope
560 J Street, Suite 290 ● Sacramento, CA ● 95814
Phone: 916-324-8593 ●Fax: 916-327-9172 ● www.arches-cal.org
1. Mail agreement with original signatures to i3 Project Director.
Note: i3 requires originals documents for audit purposes; please allow time for returning via mail.
4. Inform parents
about the project,
distribute opt out
forms and collect.
Jan. 9, 2012Feb 28, 2012
District & Site Staff
with support from
Project Director
• Opt out form
• Approved text for newsletter
• Script for phone message and/or
meetings
• Meeting agenda
• Reply envelope to return opt out
forms to WestEd
Activity Options:
• Publish approved newsletter text in district newsletter as a secondary form of parental notification
• Record message using calling system (if available)
• Make presentations at parent meetings
• Teacher/Administrator provide information
• Distribute approved opt-out forms to all 7th graders at participating schools
5. Confirm Summer Jan. 2012
District Contact
 Email Project Director
C.A.M.P. dates if
available and not
previously
submitted.
6. Randomization of March 2012
WestEd
Note: WestEd will notify teachers of
teachers
assignment individually via email after
students have been assigned to teachers.
District/site administration will be
included in notification.
Activity Steps:
1. WestEd will report assignments to teacher, district/site administration and i3 Project Director
7. Schedule
By April 15,
Site Administration Note: Districts strategies for scheduling
students into
2012
are available to be shared upon request.
Algebra I course
and sections and
send to West Ed
Activity Steps:
1. Draft master schedule for Algebra I sections
8. Submit data for
April 2012
District & Site Staff
 WestEd excel template
cohort 1 baseline
with support from
and identify eligible
Project Director as
students for
needed
summer C.A.M.P.
Activity Steps:
1. Districts submit data to WestEd. WestEd identifies eligible students and customizes invitations for C.A.M.P.
2. Import and populate excel template provided by WestEd.
9. Confirm teachers April 2012
Project Teachers
Note: Project Director will cross reference
teaching in
and Site
with consent form information.
C.A.M.P. 2012 and
report names to i3
Project Director.
10. Complete and
return Summer
C.A.M.P. & Algebra
I Materials Order
forms to Alexandra
Higgins, ARCHES.
Administration
April 2012
Project Teachers
and Site
Administration
• CAMP Materials Order Form
• Algebra I Materials Order Form
Note: Project Director will send order
forms