SCIENCES: WORKPLACE INSPECTION – LABORATORY
Audit Name:
(HIGH RISK AREAS)
FoS Worplace Inspection – High Risk Area
Auditor:
Assignment Date:
Building Name or Archibus No.:
__________________
Audit Date:
Areas: ___________________________________
__________________________________
1.
The building/room numbering system has been replaced with the ARCHIBUS system linked to UniSpace (home for all space-related
activity). Up-to date building names will be used and access to the Campus Services maintenance work request forms is located at this
web location. https://unispace-map.adelaide.edu.au/default-uoa/home/. Unispace work requests require Archibus building numbers.
2.
Note changes to the testing and tagging of electrical equipment. Please refer to the Electrical Testing Information Sheet or your local
areas guidelines. Any tags from 2014 indicating testing in 2015 do not need to be adhered to unless second-hand item or exposure to
risks such as water, damage, flexing/crimping cords, chemical or heat exposure etc.
Mark X in any section that is Not Applicable (NA) for the area being inspected
NA
NA
NA
NA
NA
NA
NA
NA
NA
F
Electrical
G
Manual Handling and Ergonomics
H
Plant and Equipment
I
Chemicals
J
Fume cupboards, biological cabinets, laminar flows and fume hoods
Section
Section
Section
Section
Section
Section
Section
Section
Section
K
Biological hazards
Section
NA
L
Animals
Section
NA
M
Compressed gases
Section
NA
N
Cryogenics
Section
NA
O
Radiation – ionising (radioactive sources, x ray)
Section
NA
P
Radiation – non-ionising (UV/laser)
Section
NA
Q
Other:
Section
NA
B
Emergency Management
(RMSS Inspection Drop down details. Use “Snipping Tool” to copy from RMSS to here.)
C
Egress/Floors/Passageways
D
Lighting and Noise
E
Storage, Waste, and Housekeeping
List details of all Actions or Observations identified during the Workplace Inspection
Question
No
Observation
Sciences Workplace Inspection Template V3
Created 19 Jun 2014
Completed
Y/N
Action Required
Review Date: Aug 2015
By Whom
Due Date
Page | 1
Next Review: Aug 2020
Mark the appropriate box with an “X” on the paper copy or double click the box and select “Checked” in the electronic version
A(1): Before you start
1
Have Lab supervisor details been identified and recorded in the comments area on page 1?
Yes
No
NA
2
There are NO Outstanding actions from previous inspections? (Check with your HSO if unsure.)
Yes
No
NA
B(2): Emergency Management
NA
Section
3
Do emergency evacuation posters in the general area/corridor have the correct information?
(e.g. exits/warden details)
Yes
No
NA
4
Are there emergency contact details on/by local phones? (emergency contact sticker/poster etc.)
Yes
No
NA
5
Do all areas inspected have an up to date colour emergency procedures chart in the vicinity?
Yes
No
NA
6
Are the fire extinguishers the correct type for the hazards of the area, sign posted, clearly visible and
accessible? (Based on the activity being undertaken if specific fire hazards are present)
Yes
No
NA
7
Have the fire extinguishers been tested within the past 6 months? (check metal tag on the extinguisher)
Yes
No
NA
8
Are emergency showers/eye washes signposted and have been tested in the last 12 months? (Check tag
attached to equipment)
Yes
No
NA
9
Are all items of emergency equipment easily accessible and free from obstruction? (check overhead
sprinklers, detector heads, emergency showers, eyewashes, extinguishers, emergency exits, and fire
doors)
Is the nearest first aid kit sign posted and kept up to date? (Check expiration date on a few items in kit)
Yes
No
NA
Yes
No
NA
Is there a current list of designated first aiders posted on/near the first aid cabinet? (Ensure the list is
accurate).
Yes
No
NA
10
11
C(3): Egress/Floors/Passageways
NA
Section
12
Are aisles and walkways clear of obstruction and clearly marked? (Approx 600mm).
Yes
No
NA
13
Are floors even, free from slip and trip hazards and any openings in the floor protected?
Yes
No
NA
D(4): Lighting and Noise
NA
Section
14
Is there adequate lighting for tasks performed? (artificial and/or natural)
Yes
No
NA
15
Is observed noise below nuisance level, or is adequate hearing protection available and its location
signposted? (e.g. can have a conversation without having to raise voice)
Yes
No
NA
E(5): Storage, Waste, and Housekeeping
16
17
NA
Section
Are all items safely stored? (Appropriate weight & size for storage height, orderly, secure, under-bench
storage, use of shelving appropriate etc).
Are appropriate waste handling procedures in place for sharps, biohazards, chemicals?
(E.g. Autoclaving, disinfecting, waste containers, separate glass bin, sharps bin, etc)
Yes
No
NA
Yes
No
NA
18
Is hazardous waste labelled, segregated, contained, stored and disposed of appropriately?
Yes
No
NA
19
Does the area have suitable hand washing facilities available, and is generally clean and tidy?
Yes
No
NA
20
There is NO food/drink stored or consumed in lab?
Yes
No
NA
F(6): Electrical
NA
Section
21
Are there adequate power points available, in good working order and free from contact with
water/fluids?
Yes
No
NA
22
Note testing and tagging of electrical equipment is not required for all items as per note 2 above.
Portable electrical equipment that requires testing and tagging is tested and tagged and within testing
date, or tagged “Out of Service”? (check the ‘Test Due’ date on the tag or details on the Out of Service
tag/register)
Yes
No
NA
23
Are power boards/packs being used appropriately? (no piggy backing, position, cleanliness, individually
switched if items unplugged regularly, not cracked/melted, no exposed wires, not covered in
combustible material, e.g., papers, not suspended freely, no discolouration, etc.)
Yes
No
NA
24
Are all switch boards, plant rooms, power boxes, locked if present and easily accessible to authorised
personnel? (All doors can be fully opened without obstruction).
Yes
No
NA
Sciences Workplace Inspection Template V3
Created 19 Jun 2014
Review Date: Aug 2015
Page | 2
Next Review: Aug 2020
G(7): Manual Handling and Ergonomics
NA
Section
25
Are computer workstations set up ergonomically? (Relevant to prolonged computer use).
Yes
No
NA
26
Where applicable, are carrying devices effective, safe and functional? (e.g., a sack truck to move heavy
items).
Yes
No
NA
H(8): Plant and Equipment
NA
Section
27
All new items of Plant and Equipment have been identified to the School HSO for inclusion in the Plant
Equipment register? (Includes custom built)
Yes
No
NA
28
Are there up to date Risk assessments and Safe Operating Procedures/ Operators Manuals for the new
equipment identified above, and for existing equipment?
Yes
No
NA
29
Have staff been trained in the safe use of all hazardous plant in the area as appropriate? (Training
records available?)
Yes
No
NA
30
Is plant/equipment regularly serviced, maintained and calibrated as per manufacturer’s instructions?
Yes
No
NA
31
Are safe guards and interlocks on plant where appropriate? (e.g., centrifuges, belt driven pumps,
radiation interlocks, etc.).
Yes
No
NA
32
Are restricted areas containing hazardous plant and equipment locked/labelled?
Yes
No
NA
33
Does equipment that creates dust/fumes have appropriate local exhaust ventilation?
Yes
No
NA
34
Are there arrangements in place to prevent leakage/ drainage of substances into floors/sewers/storm
water? (E.g. sand trays, sumps, bunding, etc.)
Yes
No
NA
35
Has plant/equipment which is under pressure been registered and inspected if required? (Sight
registration certificate adjacent to plant)
Yes
No
NA
I(9): Chemicals
NA
Section
36
Access to the general chemicals and Controlled Substances is restricted to appropriate personnel?
Yes
No
NA
37
Are only ‘in use’ chemicals located on benches and in fume cupboards? Are all incompatible chemicals
segregated?
Yes
No
NA
38
Are all chemicals and solutions correctly labelled? (According to the WHS Regulations 2012 Chapter 7
Sub Div 3 Labelling and HSW Handbook Chapter 3:19 Chemical Safety Management)
Yes
No
NA
39
Chemical stocks are regularly reviewed (min annually), kept to a minimum and obsolete/degrading
stocks disposed?
Yes
No
NA
40
Is plant equipment containing hazardous substances labelled correctly? (e.g., solvent stills, overnight
experiments, radiation, etc.)
Yes
No
NA
41
Are Dangerous Goods on the floor bunded and labelled correctly? (Bund - a container capable of holding
all spillage from a substance being stored/used)?
Yes
No
NA
42
Safety data sheets (SDS) are available, either electronically or paper version, and current? (within 5 yrs,
electronic via ChemWatch)
Yes
No
NA
43
Where required, are spill kits with instructions complete, serviceable, and accessible?
Yes
No
NA
44
Are all chemical cabinets and chemical storage cupboards clean, tidy and serviceable? Do all Class 3
(flammable) cabinet self-close?
Yes
No
NA
45
Are all substances stored under appropriate conditions according to the Safety data sheet (e.g.
temperature, ventilation, environmental conditions)?
Yes
No
NA
46
There are no inappropriate materials stored in lab refrigerators/freezers? (e.g., Class 3 Flammable
liquids, personal food/drink)
Yes
No
NA
47
Class 3 solvents requiring chilling are only stored in intrinsically safe (spark free) refrigerators/freezers?
Yes
No
NA
48
Are all of the conditions of individual Schedule 8 or 9 licences being met? (S8 Controlled drugs, S9
Prohibited substances)
Yes
No
NA
49
Are explosives and peroxidizables stored and labelled correctly (According to the WHS Regulations 2012
Chapter 7 Sub Div 3 Labelling and HSW Handbook Chapter 3:19 Chemical Safety Management)
Yes
No
NA
50
Are licence conditions for SSAN substances adhered to? (See HSW Handbook Chapter 3.19 Chemical
Management – Appendix H : SSAN)
Yes
No
NA
Sciences Workplace Inspection Template V3
Created 19 Jun 2014
Review Date: Aug 2015
Page | 3
Next Review: Aug 2020
51
Is there suitable Personal protective equipment (PPE) provided and used in the lab? (e.g. gloves, clean
lab coats/gown, glasses/goggles, etc)
J(10): Fume cupboards, biological cabinets, laminar flows and fume hoods
Yes
No
NA
NA
Section
52
Are fume cupboards and fume hoods, clean, tidy and tested within the last 6 months?
Yes
No
NA
53
Are biological cabinets and laminar flows clean, tidy and tested within the last 12 months?
Yes
No
NA
54
Are emergency gas and power isolation switches clearly identified and accessible?
Yes
No
NA
55
Are there 2.5L or less of Class 3 flammable solvents present in the fume cupboard? (Fume cupboards are
rated to safely hold only this amount.).
Yes
No
NA
K(11): Biological hazards
NA
Section
56
Documented risk assessments for use of biological substances are available?
Yes
No
NA
57
The area have suitable hand washing facilities available, with appropriate disinfectants?
Yes
No
NA
58
Biological materials are clearly labelled, dated and appropriately stored?
Yes
No
NA
59
Bio-hazardous waste and sharps bins are provided, where necessary ?
Yes
No
NA
60
Separate facilities are provided for animal storage, cleaning, examination, etc. ?
Yes
No
NA
61
Immunisations and health monitoring/surveillance have been assessed for staff and students ?
Yes
No
NA
L(12): Animals
NA
Section
62
Where applicable are animal facilities clean and tidy ? (in and outdoors)
Yes
No
NA
63
Are current risk assessments and safe operating procedures (SOP’S) available for animal related
tasks/processes?
Yes
No
NA
M(13): Compressed gases
NA
Section
64
Are gas cylinders appropriately secured to a wall, trolley, bench? (G clamp with chain is not appropriate)
Yes
No
NA
65
Are empty cylinders separated from full ones and clearly identified? (Removed from the lab area)
Yes
No
NA
66
Are cylinder storage areas suitable? (access/egress, covered, signage) Are cylinders stored away from
ignition sources?
Yes
No
NA
67
Only gas cylinders connected to laboratory equipment are located indoors?
Yes
No
NA
68
Flash back arrestors are used for all fuel gas supply lines?
Yes
No
NA
69
Custom/in house gas systems have documented risk assessments?
Yes
No
NA
N(14): Cryogenics
NA
Section
70
Is there appropriate open, ventilated space marked out for the storage of dewars containing liquid
nitrogen (5lt and above)?
Yes
No
NA
71
Are there elbow length thermal protective gloves and face shields/eye protection available?
Yes
No
NA
72
Are there RA’s and SOP’s for the use of liquid nitrogen, including transport in lifts?
Yes
No
NA
73
Are any identified dewars in good condition and have appropriate labelling?
Yes
No
NA
74
If there is a potential for oxygen depletion and/or asphyxiation then is there a serviceable monitoring
system present? (Discuss with school HSO if in doubt)
Yes
No
NA
O(15): Radiation – ionising (radioactive sources, x ray)
NA
Section
75
Is appropriate monitoring equipment readily available, tested, calibrated, and checked regularly?
Yes
No
NA
76
Are RA’s, SOP’s, and Emergency Procedures, available for the safe use of radioactive sources?
Yes
No
NA
77
Is a radiation spill kit available for use with unsealed sources?
Yes
No
NA
78
Are appropriate radiation disposal systems being used?
Yes
No
NA
79
Are all radioactive sources securely stored, labelled, and kept in good condition?
Yes
No
NA
80
Are all locations containing ionising radiation appropriately signed?
Yes
No
NA
Sciences Workplace Inspection Template V3
Created 19 Jun 2014
Review Date: Aug 2015
Page | 4
Next Review: Aug 2020
81
Are listed radiation workers provided with personal radiation monitors? (Uni HSW Radiation register)
Yes
No
NA
82
Is appropriate shielding used for all sealed sources?
Yes
No
NA
83
Are work surfaces for unsealed radioactive material impervious (not wooden/tiled)?
Yes
No
NA
84
Is secondary containment used for all work with unsealed sources?
Yes
No
NA
85
Are contamination checks conducted before and after each procedure with unsealed radioactive
sources?
Yes
No
NA
86
Are adequate interlocks in place for accidental exposure to x-rays?
Yes
No
NA
P(16): Radiation – non-ionising (UV/laser)
NA
Section
87
Are there risk assessments and safe operating procedures for use of lasers available in the area?
Yes
No
NA
88
Are there appropriate warning signs in the area and emergency contact details available on the door?
(E.g. Laser, UV)
Yes
No
NA
89
Is appropriate PPE available? Are eye protection devices regularly checked for scratches, damage and
colour change?
Yes
No
NA
90
Is there adequate and correct shielding provided? (e.g., interlocks on germicidal lamps. protective
shields on trans-illuminators, beam stops for lasers)
Yes
No
NA
91
Is access to Class 3b and Class 4 lasers controlled?
Yes
No
NA
92
Is there appropriate labelling, warning lights, and interlocks on all laser and UV sources if applicable?
Yes
No
NA
Q(17): Other:
93
NA
Section
There are no other items identified from this inspection that require action?
Yes
No
NA
Any additional Comments or Observations identified during the workplace inspection:
…………………………………………………………………………………………………………………………………………………………………………………………..
…………………………………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………………………......
……………………………………………………………………………………………………………………………………………………………………………………......
……………………………………………………………………………………………………………………………………………………………………………………......
……………………………………………………………………………………………………………………………………………………………………………………......
……………………………………………………………………………………………………………………………………………………………………………………......
Persons undertaking workplace inspection (as appropriate):
Name: ……………………………………………….. Signed: …………………………………………………… Date: …………………………………………….
Name: ……………………………………………….. Signed: …………………………………………………… Date: …………………………………………….
Name: ……………………………………………….. Signed: …………………………………………………… Date: …………………………………………….
Sciences Workplace Inspection Template V3
Created 19 Jun 2014
Review Date: Aug 2015
Page | 5
Next Review: Aug 2020