Important Job Application Information
Thank you for your interest in NHS Tayside vacancies
Please see below Job Description/Specification and General Conditions of Service
Your Application Form must be completed in full. Please note copies of Curriculum Vitae,
Qualifications and Course Certificates will not be accepted at this stage.
Please return your completed Application Form to recruitment.tayside@nhs.net (quoting the
vacancy reference number in the subject box) or to the postal address given on the General
Conditions of Service.
All completed applications are held in Human Resources until the closing date. After the closing
date a panel will meet to prepare an interview shortlist. Once this decision has been made, all
shortlisted applicants will be emailed to invite them to attend for interview. It is important that you
check your emails regularly.
This process takes approximately 6 weeks. Therefore, if you have not been contacted regarding
interview within 6 weeks of the closing date, your application has been unsuccessful and you will
receive no further correspondence from Human Resources.
ADDITIONAL INFORMATION:Find out more about living and working in Tayside at:
www.dundeecity.gov.uk
www.angus.gov.uk
www.pkc.gov.uk
General Conditions 05.08
NHS TAYSIDE – AGENDA FOR CHANGE
JOB DESCRIPTION
1. JOB DEFINITION
Job Title
Operating Department Orderly
Department(s)/Loc Operating Department
ation
Ninewells Hospital
Number
of
job 30
holders
2
JOB PURPOSE
As part of a multidisciplinary team the post holder will carry out routine individual care
duties for patients, clients, carers and relatives in support of and supervised by a
registered nurse.
The post holder will carry out assigned duties to maintain hygiene, order and safety within
the environment specified in Section 4.
3 ORGANISATIONAL POSITION
Clinical Service Manager
Operational Theatre Manager
Head of Nursing
Senior Charge Nurse / ODP
Charge Nurse / ODOP
Registered Nurse / ODP
ODO Supervisor
Operating Department Orderly (ODO)
Directly accountable to:
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Clinical Educator
4
SCOPE AND RANGE
To provide a high quality, safe and supportive environment in order to meet identified patient, carer and
relatives needs / requirements.
Environments of Care:




Operating Department
o Theatre Reception Areas
o Anaesthetic Room
o Operating Rooms
o Recovery Rooms
Day Surgery Unit
HDU / ICU
Other non theatre based clinical areas (wards, dental out-patients, x-ray, ECT Suite, MRI / CT, etc.)
The post holder has responsibility for :
Staff Management/Supervisory Responsibilities

Support registered nurses in the orientation of new staff to the area
Budgetary Responsibilities

Effective participation in dealing with supplies/pharmacy ordering in line with
guidelines, patients
valuables and use of equipment
The Perioperative environment has a requirement for 24/7 cover.
In all circumstances the post holder will report to the senior nurse on duty for allocation of duties and workload.
5 MAIN DUTIES/RESPONSIBILITIES
Induction Standards & Code of Conduct
Your performance must comply with the national ‘Mandatory Induction Standards for Healthcare Support
Workers in Scotland’ 2009, and with the Code of Conduct for Healthcare Support Workers.
PATIENT MOVEMENT
To undertake the transportation of patients (occasionally visitors) to and from
wards/departments by bed/trolley/wheelchair or on foot according to the demands
of the service.
SPECIMENS
To undertake the collection, transportation and safe delivery of specimens to the
appropriate designated area or Laboratory e.g. blood, biopsies, body parts etc in
line with Departmental Procedures.
BLOOD PRODUCTS
To collect blood products such as blood, haemoglobin, plasma etc from the Blood
Transfusion Service and deliver to designated areas.
LINEN/LAUNDRY
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To deliver clean/uplift dirty/contaminated linen to/from wards and departments
throughout the hospital and transport to the appropriate areas for laundering.
CLINICAL WASTE
To collect clinical waste from wards/departments and transport to the appropriate
designated Clinical Waste Storage Area.
HOUSEHOLD WASTE
To collect household waste/cardboard/glass etc from wards/departments and
transport to the appropriate designated Disposal Area.
CONFIDENTIAL WASTE
To collect confidential waste from wards/departments and transport to the
appropriate designated Disposal Area.
RADIOACTIVE WASTE
When required transport radioactive waste from Theatre to Medical Physics for
disposal.
CATERING
Milk/Bread/Sandwiches/Soup/Water
To collect the above items from the Main Kitchen and deliver to the appropriate
Theatre Area.
Return empty Soup container.
MEDICAL GASES
To undertake the transportation/delivery and connection of medical gases from the
appropriate Storage Area within the department.
STORES/DELIVERIES
The post holder is required to

Adhere to NHS Tayside procedures regarding use of supplies and equipment in
order to promote effective and efficient use of resources.

Maintain stock levels of medical/surgical goods, stationery, domestic and
catering goods as appropriate.

Maintain SSD trays/supplementary instrumentation and rotate stock.

Inform appropriate personnel of stock deficiencies, complete and forward
requisitions as instructed after checking and authorisation.

Verify the Supplies copy order against requisitions, reporting any deficiencies as
appropriate.

Receive stock, ensuring theses are checked against requisition/copy order,
reporting any discrepancies.

Record receipt of goods and forwards, if necessary, goods received notes to
Supplies
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
Stores items in agreed secure area, ensuring stock rotation, noting and reporting
any discrepancies.

Files all stores records in accordance with departmental policy.
PHARMACY
To undertake the uplift of pharmacy boxes/drug bags from the designated
departmental area and provide a signature for controlled drugs.
To undertake the delivery of urgent pharmacy requisitions.
STERILE SERVICES
To deliver clean trolleys/boxes/packages to wards and departments as appropriate.
Uplift and return dirty.
To undertake the unloading of sterile and reloading of dirty tray and supplementary
instruments.
MORTUARY DUTIES
To uplift and transport deceased bodies/body parts from wards/departments to the
on site Mortuary with dignity and respect.
Complete appropriate paperwork.
May be required to assist with the laying out of a body for viewing.
FURNITURE/EQUIPMENT MOVES, STORAGE OR DISPOSAL
To undertake moves within the site of offices/ wards when required to do so.
To undertake the emptying/reinstating of offices etc when painters require clear
access to carry out duties.
To undertake the uplift and storage of equipment and furniture.
To uplift condemned equipment/furniture from wards/departments and transport to
the appropriate area for disposal.
EMERGENCY PROCEDURES
The post holder will

Knows the emergency phone numbers (cardiac arrest/fire) and the precision that
is required when relaying the urgent message.

Demonstrate awareness of the current Trust Fire Policy, fire points and
evacuation procedures.

Identify potential fire hazards in the workplace and initiate prompt appropriate
action.

Know where to find and activate the emergency isolation valves for the piped
gas installations.
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
Know where to find and transport latex allergy equipment as requested by
medical/nursing staff.

Recognise the signs of patient collapse and know how to summon assistance.

Locate and transport the theatre resuscitation trolley, defibrillator, oxygen
equipment and sonosite/image intensifier.

Provide support to medical/nursing staff upon identification of cardiac
arrest/respiratory arrest situation, providing basic life support whilst
demonstrating awareness of safety for self and others.
INFECTION CONTROL
Adopts a proactive approach to control of infection within the perioperative
environment.
Has an awareness and understanding of sterile field boundaries.
Maintains stock levels of theatre clothing in the Changing Rooms.
CLEANING DUTIES - Includes damp dusting of ledges and lights prior to the
Theatre List commencing, mop floor and generally assist medical & nursing staff to
prepare theatre between cases, removal of contaminated linen and rubbish at the
end of the List Session, mop floor, wash walls and assist with the Terminal Clean,
scrub theatre floors as and when required to do so, clean theatre footwear at the
end of the List Session.
THEATRE DUTIES

Basic adjustment of the operating table and assistance in the attaching of
specialised attachments.

Movement of patient from trolley to operating table and vice versa.

Assist medical staff in the positioning of the patient on the operating table.

Positioning of operating lights.

Make up beds as required

Make up Theatre bed packs
THEATRE CIRCULATING DUTIES (the following are examples of duties
undertaken by ODO’s)

Assist in the management of accountable items (swabs, sharps, instruments,
slings) – pre intra and post operatively.

Measures intra-operative blood loss/tissue loss, weighing and documenting
blood soaked swabs.

Assist in the opening of sterile packs.

Position and attach diathermy electrode lead into relevant machine.

Effectively communicates with the whole theatre team when list changes arise.

Accurately document the clinical events occurring during the intra operative
stage e.g. specimens
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
Preserves patients’ rights and dignity.

Maintains accurate records of accountable items e.g. swabs, sharps.

Effectively utilises knowledge and protocols to ensure the patient’s safety and
well-being.

Responds promptly and appropriately to signs of developing patient or technical
complications.

Uses equipment/aids appropriately and effectively to reduce risk of harm to the
conscious, sedated or unconscious patient e.g. tourniquet, operating table, Rhys
Davis exsanguinator.

Demonstrates awareness of the appropriate course of action in the event of
unexpected complications.

Utilises judgment to anticipate the requirements of the operating team.

Demonstrates competency in the preparation of the operating room to receive
the patient.

Practice safe handling in the use of hazardous equipment and chemicals
(COSHH).

Provides assistance and support to the operating team during emergency
surgical interventions.

Demonstrates safe and effective practice as part of the multidisciplinary team in
the event of major blood loss.

Tying of surgeon’s gowns and presenting sterile gloves.
EDUCATION
Participate in appraisal, personal and career development plan to maintain skills
and develop
personal growth in order to maximise contribution to service delivery.
QUALITY
Acknowledge the diversity of individuals respecting rights, privacy and
confidentiality.
General Conditions 05.08
6
COMMUNICATIONS AND RELATIONSHIPS
Regular communication exists on a daily basis between the post holder and the
Critical Care Nursing and Management Team.
The post holder communicates with a wide range of health care and social care
workers, patients and families. Communication can be by telephone, radio, bleep,
face-to-face interview, letter etc.
The post holder will relay clinical information as appropriate and will demonstrate
sensitivity and empathy when doing so.
The post holder will establish and maintain relationships based on mutual respect
communicating on a regular basis with the patient/relatives/multidisciplinary team
involved in the provision of care.
The post holder will maintain confidentiality at all times.
7
KNOWLEDGE, TRAINING AND EXPERIENCE REQUIRED TO DO THE JOB
SVQII OR relevant recognised equivalent in healthcare or the relevant work
experience working within a caring environment/role.
Ability to work with people as part of a multidisciplinary team.
The post holder is required to

Have the ability to work on own initiative as part of a multidisciplinary team.

Have the ability to follow instructions.

Possess good communication skills, including non-verbal communication
skills.

Ability to respond appropriately to unpredictable situations.

Be calm, focused and able to cope with work under pressure.

Carry out assigned tasks effectively, efficiently and safely
Training

Manual handling skills

Safe use of equipment

Knowledge of Health & Safety Policies and work procedures

Patient Care Skills

Infection Control Procedures

Awareness of Basic IT skills
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ESSENTIAL ADDITIONAL INFORMATION
8
SYSTEMS AND EQUIPMENT
To undertake day-to-day routine duties the post holder is required to use various items of equipment.
The post holder will have the knowledge and skills to store and maintain simple and highly complex
and expensive pieces of equipment. In addition the post holder will have the ability to set up/test
and, where appropriate, use the item of equipment in line with local policies and procedures relevant
to the clinical area.
MANUAL HANDLING
 Hoists
 Patient transport trolleys/beds/wheelchairs
 Instrument trays and trolleys
GENERAL MANUAL HANDLING EQUIPMENT
 Infusion stands/suction equipment, slide aids, stacking systems and monitoring, operating table,
endoscopes, scopes, specific equipment relevant to their area of work, vasectomy machine
microscope, imagining intensifier and screens.
 Bedpans/urinals
 Fire evacuation equipment
 Cleaning machines (electrical) and other cleaning equipment
 Laundry trolleys
 Cage barrows
 SSD buggies including SSD instrument trays and supplementary instruments (put weights in
here)
GENERAL
 Telephones/bleeps/radios
RESPONSIBILITY FOR RECORDS MANAGEMENT
All records created in the course of the business of NHS Tayside are corporate records and are public
records under the terms of the Public Records (Scotland) Act 1937. This includes email messages and other
electronic records. It is your responsibility to ensure that you keep appropriate records of your work in NHS
Tayside and manage those records in keeping with the NHS Tayside Records Management Policy and with
any guidance produced by NHS Tayside specific to your employment.
General Conditions 05.08
9
PHYSICAL DEMANDS OF THE JOB (physical/emotional)
The post holder has set routine duties to undertake. The demands of the job
require the post holder to push/pull/lift and carry. Due to the dimensions of site and
the distances between wards and theatres the tasks undertaken are physically and
mentally taxing.
2
PHYSICAL SKILLS
The post holder requires to manoeuvre wheelchairs, trolleys, beds and other equipment
including various sizes of specialised equipment to and from different theatres e.g. 02
cylinders, tourniquet machine, diathermy machine etc.
The post holder also requires to be skilled in the supporting of patient limbs and
patient positioning.
PHYSICAL EFFORT (several times on each shift)
The post holder frequently has a requirement to lift, pull, push a variety of items of
equipment, which can be with or without a mechanical aid and can be in excess of
15 kilos. This physical effort can be on an individual basis or as part of a team
depending on the post holder’s duties. Some examples are the manoeuvring of
patients who may be unconscious/sedated, patient positioning involving specific
equipment including operating table and attachments, pushing of beds and trolleys,
medical gas cylinders etc.
The post holder will be required to respond immediately to a Cardiac Arrest call by
speedily making their way to the appropriate ward/department.
The post holder will stand or walk for most of the shift and in response to an
emergency may be expected to walk a considerable distance.
The post holder will be expected to wear Lead coats, and other forms of personal
protective equipment (PPE) as appropriate.
3
MENTAL EFFORT (several times on each shift)
The post holder will require to concentrate on a frequent basis for short and long
periods when undertaking personal care of a patient.
Due to the demands of the service the post holder may be required to change tasks
at short notice.
The post holder will be faced with frequent interruptions from colleagues, patients,
buzzers, telephones, bleeps, visitors, students, etc.
In conjunction with a registered nurse the post holder will perform and assume
responsibility for correct swab and instrumentation checks.
Further examples of prolonged concentration may be when undertaking specimen
collection and donation of bone, organising and processing surgical instrumentation
loan kits, prioritising workload and when minor fault finding e.g. equipment failure.
EMOTIONAL DEMANDS
The post holder frequently deals with the following situations several times over a shift




Communication with distressed/anxious/worried patients/relatives
Deal with patients with severely challenging behaviour
Deal with demanding and often unreasonable behaviour exhibited by members
of their own multidisciplinary team
Care of unconscious patients
General Conditions 05.08



Care of patients with regional anaesthesia
Prepare and cope with clinical emergencies at short notice
Re allocation out with their own Theatre base.
WORKING CONDITIONS






The post holder may be exposed to:
unpleasant working conditions such as body fluids,
faeces,
verbal aggression, physical aggression(post anaesthesia), infection and
contaminated materials/patients
hazardous materials(bone cement, formalin, disinfectant agents, noise greater than
80 decibels)
Artificial lighting
Changing environmental temperature(seasonal change and heat generated by
electrical equipment
Shift patterns - day and night rotation – depending on specific areas and rotational
shift patterns
General Conditions 05.08
10 DECISIONS AND JUDGEMENTS
The post holder will be expected to follow all guidance and Policies and Procedures
of the Department and Organisation.
The post holder works to a schedule and uses their own initiative to prioritise the
tasks by their level and degree of importance and urgency.
The post holder will plan the order of these routine duties accordingly.
Assignment of duties relevant to the work area will be by the Registered
Nurse/Team Leader.
Acknowledging changes in patient conditions, work or care environment and
reporting to the Registered Nurse or appropriate healthcare individual.
Demonstrate ability to reprioritise and review an unpredictable workload.
The post holder will be under overall supervision of a Registered Nurse whilst
working within the perioperative environment.
11 MOST CHALLENGING/DIFFICULT PARTS OF THE JOB
The ever-changing dimensions of the hospital, which may include the planning of
routes throughout the hospital.
The constant demands of changing priorities and maintaining the required high
standard of service to wards, departments and clients .
Dealing with infant death, death in general and traumatised patient’s relatives.
Ensuring patient safety and dignity at all times.
Managing competing demands on time.
.
12 JOB DESCRIPTION AGREEMENT
The job description will need to be signed off using the attached sheet by each
post holder to whom the job description applies.
General Conditions 05.08
JOB DESCRIPTION AND ESSENTIAL ADDITIONAL INFORMATION FORM – SIGNATURE OF AGREEMENT
Operating Theatre Orderly
Post Title
Reference Number
The attached job description and essential additional information will be used as part of the Agenda for Change
assimilation exercise and therefore the job-matching panel may wish to seek further clarification on any issues
contained within the documents. Should this be necessary please identify an appropriate Manager and Staff
representative who can be contacted.
Responsible Manager
Lorraine Johnstone
Contact No.
Ext 36534
Staff Representative
Contact No.
Staff Members:
PAY NO:
NAME
(BLOCK CAPS PLEASE)
General Conditions 05.08
SIGNED
POST NO:
(Office Use Only)
POST REF NO: D/LR/36/15
JOB TITLE/BAND:
Theatre Support Worker – Band 2
LOCATION:
Theatres / Anaesthesia Service NHS Tayside
HOURS:
37.5 hours with a commitment to day/night rotation and on call if
required by clinical area.
CRITERIA
EXPERIENCE:
QUALIFICATIONS:
(Training; Research;
Publications)
ESSENTIAL
DESIRABLE
Ability to work within a team
Previous experience in a
health or social care
environment
Good standard of education in
numeracy and literacy.
Willingness to undertake formal /
informal development training
Good communication skills
KNOWLEDGE &
SKILLS:
Awareness of need to maintain
confidentiality
Basic IT skills – ability to use
computer based packages /
willingness to undertake training.
Flexibility to be able to work full
range of shifts
PERSONAL QUALITIES:
Professional & conscientious
approach to work
Self motivated in regards to
personal development
OTHER:
(e.g. travel across Tayside)
General Conditions 05.08
Travel between sites if required to
support service provision
General Conditions of Service
POST REF NO:
D/LR/36/15
JOB TITLE/GRADE:
OPERATING DEPARTMENT ORDERLY (ODO), BAND 2
LOCATION:
EAST BLOCK THEATRE, NINEWELLS HOSPITAL
Conditions of Service
Remuneration
Hours of Duty
Superannuation
The terms and conditions of service for this post are those
determined by the NHS Staff Council.
The current salary scale for the post is £15,358 to £18,103 per
annum (pro rata for part-time staff). Placing on the scale on
appointment is normally at the minimum but may be higher
subject to verification of previous relevant service.
Salary is paid monthly by Bank Credit Transfer.
The hours of the post are 37.5 hours per week with a
commitment to day/night rotation and on call if required by
clinical area.
Start and finish times will be determined by the needs of the
service.
Membership of the NHS Superannuation Scheme is not
compulsory but is open to all staff between the ages of 16 and
70 (65 in some instances).
The contributions paid are a percentage of superannuable pay,
which is essentially basic pay excluding, for example, overtime
or travelling expenses.
Contribution rates with effect from 01.04.15 are as follows:
Annual Pensionable Pay
(Full-time equivalent)
Up to £15,828
£15,829 to £21,601
£21,602 to £27,089
£27,090 to £49,967
£49,968 to £71,337
£71,338 to £111,376
£111,377 and over
Annual Leave
Contribution
5.2%
5.8%
7.3%
9.5%
12.7%
13.7%
14.7%
Contributions are subject to tax relief and reduced National
Insurance contributions. NHS Tayside also makes a substantial
contribution towards scheme benefits – currently around 14% of
basic pay.
On appointment = 27 days (pro rata for part-time Staff) or 5.4
weeks per year.
After 5 years aggregated service = 29 days (pro rata for part-time
staff) or 5.8 weeks per year
General Conditions 05.08
After 10 years aggregated service = 33 days (pro rata for parttime staff) or 6.6 weeks per year
References
Public Holidays = 8 days (pro rata for part-time staff) or 1.6
weeks per year
All offers of appointment are subject to receipt of two satisfactory
references.
Occupational Health
Clearance
All offers of appointment to new entrants to the National Health
Service are subject to a medical examination. Medical
examinations are arranged and undertaken by the Occupational
Health and Safety Advisory Service (OHSAS).
Rehabilitation of
Offenders Act 1974
(Exclusions and
Exceptions) (Scotland)
Order 2003
All current or spent criminal convictions, cautions, warnings or
any case pending must be disclosed prior to commencing in
employment as detailed on the application form.
Disclosure Scotland
Immigration, Asylum and
Nationality Act 2006
Please note that having a conviction will not automatically debar
you from obtaining employment with NHS Tayside. Careful
consideration will be given to the relevance of the offence to the
particular post in question. However, if you are appointed, and it
is found that you did not reveal a previous conviction your
employment may be terminated.
The successful applicant will be required to become a member of
the Protecting Vulnerable Groups Scheme (PVG) in respect of
regulated work with protected adults and regulated work with
children.
It is a criminal offence for an employer to employ anyone who does not
have permission to live or work in the UK.
Shortlisted applicants will be asked to produce specific original
documentation at interview e.g. Passport, or full birth certificate
together with an official document giving the applicants
permanent National Insurance Number and name issued by a
Government Agency or a previous employer, as well as
photocopies of these documents.
Professional Registration/ New entrants to NHS Tayside will be required to achieve the
Induction Standards &
mandatory Induction Standards for Healthcare Support Workers
Code of Conduct
(HCSWs) in Scotland and comply with the Code of Conduct for
HCSWs throughout your employment.
Internal candidates will be required to comply with the Code of
Conduct for HCSWs
Smoking Policy
NHS Tayside operates a No Smoking Policy and smoking
is prohibited within NHS premises and grounds.
Applications
Completed forms should be returned to:
recruitment.tayside@nhs.net quoting the job reference in the
subject line
or
to Human Resources Directorate, NHS Tayside, Level 9,
Ninewells Hospital, Dundee DD1 9SY
General Conditions 05.08
By closing date of Wednesday 27th May 2015
General Conditions 05.08