Part 1
Slide #1:
Welcome to the Texas A&M University-Central Texas orientation program for Campus Security
Authorities. This training is intended to familiarize you with the Jeanne Clery Act, the various
requirements that are set forth by the act and your role as a designated Campus Security Authority.
Slide #2:
After completing this training you should be familiar with both the Clery Act and what is required of you
as a Campus Security Authority. This training will give you an overview of the Act and its requirements,
show you how to classify and count various crimes that are covered under the Act, present you with
case studies to practice recognizing Clery Act crimes and show you how the university goes about
informing the campus community of various crimes that occur.
Slide #3:
What is the Jeanne Clery Act? The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics
Act (commonly known as the Clery Act) is the landmark federal law that requires colleges and
universities across the United States to disclose information about crime on and around their campuses.
Who does it apply to? Because the law is tied to participation in federal student aid programs it applies
to most institutions of higher education both public and private, including the Texas A&M UniversityCentral Texas. It is enforced by the Department of Education.
The "Clery Act" is named in memory of 19 year old Lehigh University freshman, Jeanne Ann Clery, who
was raped and murdered while asleep in her residence hall room on April 5, 1986. Jeanne's parents,
Connie and Howard, discovered that students hadn't been told about 38 violent crimes on the Lehigh
campus in the three years before her murder. They joined with other campus crime victims and
persuaded Congress to enact this law, which was originally known as the "Crime Awareness and Campus
Security Act of 1990."
The law was amended in 1992 to add a requirement that schools afford the victims of campus sexual
assault certain basic rights, and was amended again in 1998 to expand the reporting requirements. The
1998 amendments also formally named the law in memory of Jeanne Clery.
The law was most recently amended in 2000 to require schools, beginning in 2003, to notify the campus
community where public "Megan's Law" information about registered sex offenders on campus could be
obtained.
Pictured here is Jeanne Clery, whom the Act is named after.
Slide #4:
Understanding Campus Security Authorities. In this section we will discuss who campus security
authorities are and your responsibility as a campus security authority.
Campus Security Authorities are individuals that fall into any of the following categories.
Campus Police or Security Department, Individual or offices designated to receive crime reports and any
official with significant responsibilities for student and campus activities.
The primary responsibility of a campus security authority is to “report allegations made in good faith to
the reporting structure established by the institution”. For the Texas A&M University-Central Texas this
means reporting allegations to the Department of Public Safety.
Who is exempt? Only two categories of individuals are exempt from the reporting requirements set
forth by the Clery Act. Those individuals are those working in pastoral care roles and professional
counselors working in mental health care roles. This includes uncertified persons acting under the
supervision of an exempt counselor. An example of this would be a counseling intern.
Slide #5:
The Texas A&M University-Central Texas has designated the following functional areas as campus
security authorities. The Department of Public Safety, the Director of Student Affairs, and Student
Organizations advisors. As the University grows Residential Life Staff and Athletic Coaches will be
additional areas.
The following individuals and areas are NOT designated as campus security authorities. Faculty without
responsibility for student campus activities outside of the classroom (working in a non-advisory role),
support staff including clerical, maintenance and food service workers, and medical doctors and
counselors responsible for student care.
Slide #6:
In this section we will discuss the various locations that a crime can occur in order to be included under
the Clery Act.
There are three basic geographical locations that are included under the Clery Act.
These locations are On-campus, Non-campus buildings and Public Property.
The first geographical location is On-Campus.
What is On-campus?
On campus is defined as any building or property owned or controlled by the university within the same
reasonably contiguous geographic area and used by the university in direct support of, or in a manner
related to, the university's educational purposes, including residence halls.
On-campus is what most people think of as the main part of an institution. A building would be
considered “reasonably contiguous” if it is in a location that you would consider to be, and treat as, an
integral part of the main campus and it is covered by the same security policies as the campus.
On campus also includes any building or property on campus owned by the institution but controlled by
another person (company etc.) and frequently used by students and used to support the institutional
purposes. Examples of this would include food vendors, books stores not owned by the university and
other such retail vendors.
The second geographical location is Non-Campus.
What is Non-Campus?
Non-Campus is defined as any building or property owned or controlled by the university and is used in
direct support of, or in relation to, the university's educational purposes, is frequently used by students
and is NOT within the same reasonably contiguous geographic area of the university.
Examples of Non-campus buildings are research facilities, university owned hospitals, space rented or
leased for the purpose of offering classes for a set period of time or off campus residential units owned
or controlled by the institution. An example of a non-campus building within the Texas A&M UniversityCentral Texas would be the classroom space that is located on Fort Hood where various classes are held.
When a crime occurs at a non-campus location, include only crimes committed during the period of time
when the university controls the space, regardless of whether students are present or not. For example,
if the university holds class between 1pm and 3pm Monday Wednesday & Friday, but Friday's class is
canceled, and a crime occurs on Friday at 2pm, the crime would be included. If the crime occurs on
Saturday at 1pm, the crime would not be included.
Also include crimes that occur in stairways, halls or lobby used in conjunction with access to the leased
or rented space.
A non-campus building or property may also be owned or controlled by an officially recognized student
organization such as a fraternity or sorority. Currently the Texas A&M University-Central Texas does not
have any non-campus buildings or property that would fall under this category.
The final geographical location is Public Property.
What is Public Property?
Public Property are locations or buildings not owned or controlled by the university and that are not
private residences or businesses that are within the campus or immediately adjacent to and easily
accessible from the campus. If the location is separated from the campus by a fence or other man made
barrier it would not be easily accessible and would not be included.
Examples of Public Property are thoroughfares, streets, sidewalks, public parking facilities on campus or
immediately adjacent to and accessible from campus, the sidewalk across the street from campus, but
not the property beyond the sidewalk and public parks, if adjacent to and accessible from campus. Many
times the park will extend further than immediately adjacent to campus. In situations such as this, a one
mile distance is utilized as this is considered by the Department of Education as reasonable walking
distance. But remember that this one mile distance applies only to parks, not any other public property
As mentioned before, the following areas are not considered Public Property:
Private homes or businesses, areas surrounding non-campus buildings and public property separated
from the campus by a fence or other man made barrier.
Many institutions have more than one campus or location (Fairway Building) which may include a
branch, school or administrative division that is not reasonably geographically contiguous with the main
campus. If a university has separate campuses then Clery Act compliance, including crime statistics and
reporting, would need to be done separately for each campus.
Part 2
Slide #7:
In this section we will discuss how various crimes are classified under the Clery Act and how they are
counted for reporting purposes.
Slide #8:
There are three general categories that reportable crimes fall into under the Clery Act. These are
Criminal Offences, Hate Crimes and Arrests or Referrals for disciplinary action.
Included under the first category of reportable crimes, Criminal Offenses, are seven crimes. These
crimes are: Criminal Homicide, which includes murder and non-negligent manslaughter and negligent
manslaughter, Sex Offenses including both forcible and non-forcible offenses, Robbery, Aggravated
Assault, Burglary, Motor Vehicle Theft, and Arson.
Included under the second category of reportable crimes are Hate Crimes. In addition to any of the
seven previously mentioned crimes, Hate Crimes include any crime of larceny-theft, simple assault,
intimidation and destruction, damage or vandalism of property that manifest evidence that the victim
was intentionally selected because of the perpetrator’s bias. Bias against the following protected classes
may constitute a Hate Crime: One’s Race, Gender, Religion, Sexual Orientation, Ethnicity or National
Origin, or Disability.
The final category of reportable crimes includes Arrests and/or Referrals for Disciplinary Action. If an
individual is arrested or referred for disciplinary action for a crime committed under one of these three
categories then the crime would be reported under the Clery Act. The categories include Liquor Law
Violations, Drug Law Violations and Weapon Law violations. Under this category it is important to
remember that the act must be a violation of a law, not just a school policy.
Slide #9:
Liquor Law Violations are the violation of laws and ordinances that prohibit the manufacture, sale,
purchase, transportation, possession or use of alcoholic beverages. For example, if a student that is 21 is
cited on campus for the possession of alcohol in a residential area that has been deemed “dry” by the
university this would not be counted as there is no violation of law, only school policy. However, if a
student that is 18 is found to be intoxicated on campus this would be counted as they have been in
violation of a law in regards to the possession and use of alcohol.
Driving Under the Influence of alcohol is not counted under the Clery Act. However if an underage
student is arrested for a DUI and referred for disciplinary action for Minor in Possession, the referral
would be counted but not the arrest.
Drug Law Violations are the violation of laws relating to the unlawful possession, sale, use,
manufacturing, and making of narcotic drugs. Examples of such drugs include opium and cocaine or their
derivatives such as morphine and heroine, marijuana, synthetic narcotics, and other dangerous non
narcotic drugs such as barbiturates.
Weapons Law Violations are the violation of laws or ordinances that deal with weapon offenses that are
regulatory in nature. These include the manufacture, sale, or possession of a deadly weapon. The
carrying of a deadly weapon either concealed or openly, furnishing a deadly weapon to a minor and any
attempt to commit one of the previously mentioned.
Similarly to Liquor Law violations, in order for a Weapons Law violation to be counted it must be a
violation of a law or ordinance not just a school policy.
Arrests are defined as a person that is processed by arrest, citation and/or summons for any of the
previously mentioned categories.
Referrals are defined as the referral of any person to any campus official who initiates a disciplinary
action of which a record is kept and which MAY result in the imposition of a sanction. The two offices at
the Texas A&M University-Central Texas that initiate disciplinary action are Human Resources for
employees and Division of Student Affairs for students.
Slide #10:
The Clery Act does not differentiate between an attempted crime and a completed crime. In the case of
an attempted crime it would be counted and reported under the Clery Act. Please report all attempted
crimes as if they were a completed crime. The only exception to this is in the case of attempted murder.
Should this occur it would only be counted as aggravated assault under the Clery Act.
Slide #11:
When making a determination on whether or not to count a crime or referral under the Clery Act, there
is a basic three part test that one can apply. The three questions to ask regarding the crime are as
follows:
Number 1: Was the crime reported to a Campus Security Authority?
Number 2: Is the crime covered under one of the three general Clery Crime categories?
And Number 3: Did the crime occur in one of the three geographically defined locations?
If you can answer yes to all of these questions you have a crime that is reportable and counted under
the Clery Act.
Part 3
Slide #12:
We would now like to look at a few case studies that should help in giving you a better understanding of
the various aspects of identifying and counting Clery Act crimes.
We will look at four different situations.
Slide #13:
Let's look at the first case study. A student is referred for disciplinary action by a Public Safety officer for
having a firearm in his or her residence hall room in violation of state law.
Do we count this? If so, how many? And under which category?
Slide #14:
The answer is yes we would count this. It would be counted as one referral for disciplinary action under
the Weapon's Law Violation category for On-Campus Residence Halls.
Slide #15:
Let's look at the first case study. A student is referred for disciplinary action by a Public Safety officer for
having a firearm in his or her classroom in violation of state law.
Do we count this? If so, how many? And under which category?
Slide #16:
The answer is yes we would count this. It would be counted as one referral for disciplinary action under
the Weapon's Law Violation category for On-Campus.
Slide #17:
In the next case study a faculty member is referred to Human Resources for disciplinary action for
having a firearm in his or her office in violation of university policy, but in a state without a law against
possessing a firearm on a campus.
Do we count? If so, how many? And under which category?
Slide #18:
The answer is no we would not count this referral as there was no violation of a law, only university
policy
Slide #19:
The third case study involves three students that are referred to Student Affairs for disciplinary action
for possessing marijuana in a residence hall room or other location on campus.
Do we count? If so, how many? And under which category?
Slide #20:
The answer is yes we would count this. It would be counted as three referrals for disciplinary action
under the Drug Law Violation category for On-Campus Residence Halls.
Slide #21:
The final case study involves two non-students who are arrested during an on-campus football game for
the possession of cocaine. During the arrest it is also determined that they are under the influence of
alcohol and are cited for Minor in Possession of alcohol.
Do we count? If so, how many? And under which category?
Slide #20:
The answer is yes we would count this. It would be counted as two arrests under the Drug Law Violation
category for On-Campus. Please note that we would only count the arrest for a Drug Law Violation as it
is the higher offense.
Another factor to note is that the two individuals involved in this incident were not students or
employees of the university. Regardless of one's affiliation with the university, if the crime occurs in one
of the defined geographical locations it would be counted.
Slide #22:
To summarize the first portion of our training let's look at a few key points that we discussed so far.
Initially we discussed who our campus security authorities are and what their responsibilities are, who is
exempt from reporting crimes under the Clery Act, the various geographical locations that the university
is responsible for reporting on, what crime definitions are utilized and how we count both arrests and
referrals.
Part 4
Slide #23:
In the next section of our training we will be discussing how the campus community is kept informed
and the Annual Security Report. First let's discuss the topic of On-Going Disclosures.
Slide #24:
Under the Clery Act the university is required to provide three types of on-going disclosures to the
campus community. The first two of these are timely warnings and the daily crime log. In discussing
timely warnings we will go over the university's policy statement on timely warnings and also the
process for issuing timely warnings. In discussing the daily crime & fire log we will go over the various
required elements of the log and how it is disclosed to the public.
The Texas A&M University-Central Texas Department of Public Safety makes ever effort to maintain a
safe and secure environment for our community. In order to keep the campus community informed
about safety and security issues on an ongoing basis, the Department of Public Safety will provide the
university community with a timely notice regarding serious crimes via one or more of the following
communication means: mass notification system (through text and email messages), campus-wide email, physical posting of notification on doors and bulletin boards, and the Department of Public Safety
website. The timely warning will provide the campus community with incident information, crime
prevention information and contact information for the Department of Public Safety. Anyone with
information warranting a timely warning should report the circumstances to the Department of Public
Safety, by phone at (254)501-5800 or in person at the Office of Public Safety, Founders Hall, Room 103.
Timely warnings are issued in compliance with the Jeanne Clery Act. This act requires that a timely
warning be issued when one of the following offenses occurs on the Texas A&M University-Central
Texas campus and there is reason to believe that there is a threat to students or employees: Murder,
Sex offenses; forcible or non-forcible, Robbery, Aggravated Assault, Burglary, Motor Vehicle theft,
Manslaughter or Arson are all included in the alerts.
The decision to issue a timely warning is based on a variety of factors. For a crime to trigger a timely
warning it must be reported to a designated campus security authority or local law enforcement, the
crime must have occurred in an area which TAMUCT must report statistics for or at a location where
TAMUCT is the primary law enforcement responder. Most importantly the situation surrounding the
crime must be considered by the institution to represent a serious or continuing threat to the campus
community. These are the items that dictate if a timely warning is required, however, upon the
discretion of the Director of Public Safety or his designee, a timely warning may be issued for any crime
where there is a compelling need to get information to or from the university community about a
specific crime.
The decision to issue a timely warning is made by the Department of Public Safety in conjunction with
other departments on campus such as Marketing and Communication, Facilities, and Student Affairs.
The process is one of consultation and open communication and each decision to issue or not issue a
timely warning is made on a case by case basis.
Timely warnings must be just that, timely. When the need for a timely warning arises the warning
should be issued as soon as pertinent information is available. All warnings should be issued community
wide and in a method that is likely to reach the entire campus community as timely warnings are
intended to aid in the prevention of similar crimes. As mentioned earlier, various methods of
communication can be utilized when issuing a timely warning. These methods may include email,
posters or fliers, or the mass notification system utilized by the university.
The second type of ongoing disclosure that is required of the university is the Daily Crime & Fire Log. The
crime & fire log is a log that contains all reported crimes that are reported to the Department of Public
Safety and that occur within the University’s geographical locations and all fires occurring on campus.
The crime log may also include crimes that occur outside of the reportable geographical locations of the
university. The decision to include these crimes is done on a case by case basis.
The decision to withhold information from the daily crime & fire log can be made in certain instances. If
the release of information would in any way jeopardize an ongoing investigation, jeopardize the safety
of an individual involved, potentially cause a suspect to flee or evade detention or result in the
destruction of evidence, information may be withheld from the daily crime & fire log.
The Daily Crime & Fire log must be made available to the public. This can be done in a number of ways.
Electronic or hard copies of the log may be published, including being posted on the Internet. The log
must be accessible and available on site at each campus and must be updated to include the most
recent sixty days. Requests to view the log should be made during normal business hours for the most
recent 60 days and logs older than 60 days must be provided within 2 business days of the request. The
Texas A&M University-Central Texas daily crime & fire log is produced by and kept at the Department of
Public Safety. Requests to view the log may be made through the Public Safety office in Founders Hall,
room 103.
Daily crime & fire logs are archived for seven years.
Slide #25:
The third type of ongoing disclosures that the university is required to provide to the campus
community are Immediate or Emergency Notifications. These notifications are issued when there is an
immediate threat to the health or safety of students, employees or campus community members. An
example of such a situation is an active shooter, wild fire, or weather emergency.
Immediate Notifications are issued separately of Timely Warnings are not necessarily issued for a crime
but rather a situation. If an Immediate Notification is issued a Timely Warning is not required to be
issued based on the same circumstances.
Slide #26:
In the next section we will discuss the Annual Security & Fire Safety Report
Under the Jeanne Clery Act each Title IV institution must prepare, publish and distribute an annual
security and fire safety report. This report consists of two basic parts, disclosure of the institution's
crime statistics for the past three years and disclosures regarding the institution's current campus
security policies and practices.
The Annual Security and Fire Safety Report is an excellent source of information regarding campus
safety. In the report the following general areas are covered by separate policy statements. Each
statement discusses the university's policy and practice for a given topic. The security and access to
campus facilities, authority and jurisdiction of campus law enforcement, security awareness programs,
crime prevention programs, drug and alcohol policies, sex offense policy, sex offender registration
policy, fire safety and the notice of availability of the Annual Security & Fire Safety Report are all general
areas covered by policy statements in the annual report.
In addition to the previously mentioned eight general areas, an additional four areas relating to the
reporting of crimes and other emergencies are also required to be included. These areas include policy
statements relating to timely warnings, the disclosure of crime statistics, the reporting of criminal
offenses, and voluntary confidential reporting.
Please take a moment to review the Annual Security & Fire Safety Report for TAMUCT and become
familiar with each of these sections.
Slide #27:
The Cleary Act requires that any institution that provides any on-campus student housing facility must
include a policy regarding missing students. The missing student policy at the Texas A&M UniversityCentral Texas is utilized for all students, not just resident students. The Department of Public Safety has
specific procedures and the University has specific policy to follow when a student is reported missing,
therefore, all reports of missing students must be immediately referred to the Department of Public
Safety.
The full Missing Student Policy and additional information regarding notifications of missing students
can be found in the Annual Security & Fire Safety Report.
Slide #28:
Additionally, the Clery Act requires that the University collect and publish information about fire safety
and fires on campus. This information is collected and published both annually in the Annual Security
and Fire Safety Report, and daily in Daily Crime & Fire Log.
Should you witness or become aware of a fire on campus or see any previously burned or smoldering
items, contact Public Safety to ensure that we are aware of the circumstances.
A fire does not necessarily mean that flames are present, so even if you do not see flames, report the
circumstances immediately!
Additional information about fire safety systems utilized on the Texas A&M University-Central Texas
campus can be found by contacting the Director of Facilities at 205-5771.
Slide #29:
Finally, let's review the major points and topics that were covered in this training.
Slide #30:
Annually, TAMUCT is required to notify its Designated Campus Security Authorities of their role and
responsibilities and to provide training to each of the Campus Security Authorities. This is the training
that you just completed which includes crime definitions and geographical locations and the various
requirements under the Clery Act.
The department of Public Safety has also been designated by TAMUCT as having responsibility or
coordinating Clery Act compliance and reporting. However, as a campus security authority it is also your
responsibility to ensure Clery Act compliance.
Notice of availability and disclosure of crime statistics must be met by each institution no later than
October 1st of each year.
Each year TAMUCT sends notice to all current students and employees that the Annual Security & Fire
Safety Report is available. At TAMUCT the report is available online in a PDF file or a hard copy may be
requested through the Department of Public Safety.
Prospective students and employees are also made aware of the annual security report's availability
through Human Resources and the Admissions office.
Crime Statistics are retained by the Department of Public Safety for three years after their release date.
This means that statistics are retained for a total of seven years as each year's statistics and annual
report are released for three years.
Slide #31:
Finally, as a Campus Security Authority it is important to remember when you are obligated to report a
crime to Public Safety for both investigation purposes and statistical purposes. A simple way to check is
by administering the Three part test. This includes three basic questions that you should ask regarding
the incident:
Question number 1: Was the crime reported to a designated campus security authority?
Question number 2: Is the crime a crime covered by the Celry Act?
Question number 3: Did the crime occur in one of the geographically defined areas?
If the answer to these three questions is yes, then you are required to report the incident to Public
Safety to ensure it is included in the annual crime statistics.
Slide #32:
Thank-you for your time and attention during this important federally required training.
Should you have any questions regarding the training or the information contained in the training please
contact the Department of Public Safety at 254-501-5800. Questions may also be submitted in witting to
htodd@ct.tamus.edu.