Plan: Enrollment Management Plan 2011-2012
Date Last Updated: February 28, 2011
Planning Team Members: Mary Severa (Chair), D. Henderson, D, Jasieniecki, I. Jones, D. Jones-Malone, G. Pirtle, K. Davis, M. McCafferty, R. Leevey; R. Scheive, R. Sexson, G. Anderson; J. Patterson
Item
a
AQIP
Category
Strategic
Plan Item
Context
Understanding the school needs to increase the
enrollment of all programs, realistic target
projections have been set.
The targeted projections listed in Context area
are divided into Traditional (Full time headcount,
Part time credit hours), Degree Completion and
Graduate Programs.
Fall 2011, projected full time projections are
reported in head count (or number of students);
whereas traditional part time are reported in
credit hours. These projections are based on the
actual figures from Fall 2010.
Goal
Action Steps
Fall 2011
Traditional
Full time Student Headcount = 580 (27 new students)
Part time Credit Hours
= 1438 (5% increase)
Degree Completion
Public Safety Management
Organization Management
Ancilla
School of Adult Learning
Education Cohort AM
Education Cohort PM
(# new students)
= 30
= 15
= 15
= 10
= 20
= 20
Graduate Programs
(# new students
Public Safety Administration = 20
Psychology
= 20
MAT Initial Phase
= 20
MAT Final Phase
= 20
MSQA - On Line
= 10
Spring 2012
Traditional
Full time Student Headcount = 551
Part time Credit Hours
= 1398
Degree Completion
(# new students
Public Safety Management = 30
Organization Management = 15
Ancilla
= 15
School of Adult Learning
= 10
Education Cohort AM
= 20
Education Cohort PM
= 20
Graduate Programs
(# new students
Public Safety Administration = 20
MAT Initial Phase
= 20
See attached
pages.
Status
Plan: Enrollment Management Plan 2011-2012
Date Last Updated: February 28, 2011
Planning Team Members: Mary Severa (Chair), D. Henderson, D, Jasieniecki, I. Jones, D. Jones-Malone, G. Pirtle, K. Davis, M. McCafferty, R. Leevey; R. Scheive, R. Sexson, G. Anderson; J. Patterson
Item
a
AQIP
Category
Strategic
Plan Item
Context
Goal
Action Steps
Status
1.
TBD
TBD
In Fall 2010, the College enrolled 554
students in the traditional programs. This
was a decrease of 20 students from Fall
2009.
By August 31, 2011, increase the number of
full time traditional students by 5 percent
(27 students) by focusing recruitment efforts
on target school populations.
Lead: Enrollment Management
a. By February, 2011, host a High
School Counselors Luncheon
b. February, 2011, hold an Open
House Event for prospective
students and parents.
c. By July 1, develop recruiting
brochures designated by Program
Departments as identified in the
College catalog; i.e., Business
Management and Computer
Technology.
2
TBD
TBD
In Fall 2010, the College enrolled 173
students from East Chicago, Gary, and
Hammond .The College’s is committed to
serving the urban community in which it is
located.
By August 31, 2011, increase the
enrollment of full-time F1 students from East
Chicago, Gary, and Hammond by 5 percent
(9 students) utilizing student ambassadors.
Lead: Enrollment Management
a. By February 21 2011, identify
CCSJ students from Hammond
High, Clark, East Chicago, Central,
West Side and Whiting High
Schools.
b. By March 15, train ambassadors to
recruit with Enrollment Counselors
in March, April, May, 2011.
On Track
3
TBD
TBD
By August 31, 2011, target Bishop Noll
Institute, Andrean and St Francis DeSales
High schools.
Lead: Enrollment Management
a. By March 15, 2011 create
recruiting materials that are
bilingual.
b. Enrollment Counselors and
"recruiting ambassadors" visit each
school once a month in March,
April, May 2011.
c. By April 1, 2011, distribute
bilingual recruiting materials to
designated churches in Hammond
and East Chicago.
Adjust target date to April 15, 2011.
Adjust target date to May 1, 2011.
4.
TBD
TBD
5
TBD
TBD
6
TBD
TBD
In 2010-2011 Academic year, CCSJ
recruited 116 full time transfer students.
66 full time students were from two year
institutions.
In Fall 2010, we recruited 102 full-time
athletes.
Create relationship with Theo Bowman
Charter school in Gary
Lead: Enrollment Management
a. By February 28, 2011,contact
Theo Bowman Principal to
coordinate recruiting events
b. Recruit at least twice in the months
of March, April and May, 2011.
Adjust to April 1, 2011
For the 2011-2012, Increase transfer
students by 10 percent over the next two
years for a target of 7 students.
Lead: Enrollment Management
a. Starting February 21, 2011,
increase physical presence at Ivy
Tech Community College and
South Suburban College.
Enrollment counselor to visit each
school 1 day a week.
b. Enrollment counselors will attend
grad fest events and other related
recruiting opportunities at Ivy Tech
and South Suburban.
c. Coordinate with faculty members
to visit classrooms at Ivy Tech of
graduating students in Criminal
Justice and Business
Management.
d. By March 30, 2011, create a
transfer "fact sheet" for Ivy Tech
students.
On track. However, Ivy Tech approved
one day/month. Will re-open the
discuss after June 1, 2011.
By August 31, 2011, increase the number of
new athletes by 5 percent (5 students).
Lead: Enrollment Management and
Athletic Director
a. By April 30, 2011 research and
institute professional development
focusing on recruiting efforts for all
coaches.
b. By April 15, 2011, identify and
implement an evaluation process
for coaches to assess if coaches
are meeting job requirements.
c. By April 30, 2011 develop a
Recruiting handbook to be utilized
by athletic recruiting staff.
d. By March 20, 2011, investigate the
possibility of a dedicated athletic
recruiter to observe and report.
e. By April 1, 2011, train and
implement recruiting process with
Enrollment Counselor and Athletic
recruiter.
On track with S. Suburban.
On track.
On track.
7
TBD
TBD
Identify the optimal athletic population.
Lead: Director of Enrollment Management,
Institutional Researcher and Athletic
Director
a. Complete an analysis during the
2011-12 academic year, identifying
the cost benefit breaking point of
recruiting athletes.
8
TBD
TBD
Implement systems to build relationship with
high school students.
Lead: Enrollment Management , Athletic
Director, Assoc. Vice President of Academic
Area, Program Directors
a. By August 1, 2011, complete the
process to offer at least one Dual
Credit Course at Clark High School
in the Spring 2012 term.
b. By September 1, 2011, identify and
train faculty to deliver Dual Credit
Courses in designated pilot schools.
c. By May 1, 2011, implement the
Nisource Mentoring Project with 1015 students for Summer 2010-3
semester.
f. April 1, 2011 develop a schedule
with Athletic Dept. for a member of
athletic staff to recruit with
Enrollment Management Staff.
9
TBD
TBD
In the 2010-2011 academic years, we
started three cohorts in the Organization
Management Program increasing the total
students in the program to 71.
For the 2011-2012 academic year, increase
the number of students in the Organization
Management Program by 10 percent (7
students).
Lead: Enrollment Management and
Program Director
a. Contact 10 employers during the
months of March, April, May 2011,
to discuss the Organization
Management Program
b. Hold two events per month
marketing Organization
Management.
c. Determine optimum mix of media
and information sessions to
produce inquiries.
d. Adopt these programs by March 1,
2011 for marketing initiatives and
refer to the Marketing Committee.
10
TBD
TBD
In the 2010-2011, the School of Adult
Learning was initiated. Currently there are
10 students in the program.
For the 2011-2012 academic year, increase
the number of students in the School of
Adult Learning by 5% (5 students).
Lead: Enrollment Management , Marketing
Department and Academic Affairs
a. Hold an information session during
the week of April 11, 2011.
b. By April 1, 2011, coordinate with
Academic Affairs and Marketing
Dept. to pursue this with a new
program initiative.
On track.
On track.
11
TBD
TBD
In the Fall 2010, 10 students started in the
Ancilla Program
Increasing the number of students in the
Ancilla programs by 10 percent.
Lead: Enrollment Management; Marketing;
Ancilla Staff
c.
By March 1, 2011, obtain the list of
expected graduates from Ancilla
and mail post cards promoting the
bachelor's degree in Business
Management and Criminal Justice.
d. By March 1, 2011, create and send
posters to Ancilla to be posted in
classrooms and utilized and various
Ancilla events.
e. By March 15, initiate a visitation
schedule with Enrollment counselor
and Business and Criminal Justice
faculty to visit capstone courses at
Ancilla
f. Host information sessions at Ancilla
during the months of March, April
and May, 2011
g. By May 1, 2011, evaluate the
number of students in a cohort to
determine break even point.
On track.
On track
12
TBD
TBD
Based on data from the 2009-1 to 2010-1
semesters, the number of students who
were not enroll for two consecutive
semesters is 162.
For the Fall 2011 re-recruit 5 percent (8
students)of those students in traditional and
degree completion programs who did not
enroll from 2009-1 to 2010-1.
Lead: Enrollment Management
a. By March 15, 2011, investigate and
identify those students who have
not been active for two semesters.
b. By March 30, identify CCSJ
staff/faculty to initiate direct contact
with identified students for readmission.
c. Investigate the benefits of
membership in the Student Clearing
House to determine those student
who transferred from CCSJ to
another institution.
13
TBD
TBD
In the 2010-2011 academic year, there
were 261 total Public Safety Management
students in 14 cohorts. In the past,
challenges occurred in recruiting for Indiana
or other non-Chicago hosted groups.
For Fall 2011, increase the number of
Public Safety Management students by 5
percent
Lead: Enrollment Management
a. By April 15, gather and update
information on non Chicago
municipalities and tuition
reimbursement policies.
b. Based on updated information
received, focus on those
municipalities that offer tuition
reimbursement.
c. By April 15,2011, gather
information to identify those
municipalities that require college
credits for their law enforcement
On track.
On track.
On track.
personnel.
d. Coordinate schedules with PSM
faculty to recruit with Enrollment
Counselors.
e. Research Ancilla alumnus to
identify any criminal just majors
working in Law Enforcement.
f. By April 15, identify Alums in
Indiana and other non Chicago
based municipalities to inquire
about recruiting for CCSJ.
14
TBD
TBD
In the 2010-2011 academic year, the
Master of Science in Quality Assurance
Program, only 1 cohort was started with
only 6 students. Recruiting for this program
has been challenging each semester.
In the 2010-2011 academic year, the Public
Safety Administration Program has 4 active
cohorts with a total of 104 students.
However recruiting for the non Chicago
cohorts is becoming more of a challenge.
For the 2011-12 academic year, the MSQA
will be delivered in only an on line format.
Lead: Enrollment Management
a. By May 1, implement the graduation
program application process to
coordinate with the downloading
capabilities of Empower.
15
TBD
TBD
Maintain the current level of enrollment and
explore new ideas for recruiting for nonChicago cohorts.
Lead: Enrollment Management , Director of
Public Safety Administration and
Department Chairperson of Public Safety
and Criminal Justice.
a. See action steps for Public Safety
Management.
16
TBD
TBD
In the 2010-2011 academic year, two
cohorts for the Master of Arts in Psychology
program were started for a total of 20
students.
For Fall, 2011, begin one cohort with a total
of 20 students
Lead: Enrollment Management, Marketing
Department and Program Director
a.
17
TBD
TBD
In the 2010-2011academic year, there were
four active Master of Arts in Teaching Initial
Phase cohorts totaling approximately 62
students.
For the 2011-12 academic year, increase
the number of students in the MAT Initial
Phase Fall 2011 and Spring 2012 terms to
20 students each.
Lead: Enrollment Management, Director of
Education Program and Marketing
Department
a. By March 30, 2011, in conjunction
with the Marketing Dept., identify
new media opportunities for
recruiting.
b. Continue direct mailings to school
principals to inform school staff
about information sessions and
Refer this program to the Marketing
Committee for new program
initiatives by April 1,2011.
b. Hold an information session bimonthly with the first to be held
April _______2011.
c. By April 15, 2011, identify 10
organizations in the field of
counseling, psychiatric care and
human services.
d. By April 30, 2011, utilize the direct
mailing process to notify identified
employers of the MAP program.
c.
18
TBD
TBD
In the 2010-2011 academic year, there was
not enough students to begin a cohort.
By August 1, 2011, recruit 20 students to
begin a cohort for the Fall term.
a.
b.
c.
d.
e.
MAT educational opportunities
By March 30, 2011 Identify
employment opportunities at
schools in surrounding communities
and develop a plan to use
information for recruiting purposes.
At the April Student Teacher
Seminar, give a presentation
outlining the MAT Final Phase.
Ongoing, as students complete the
MAT Initial Phase, mail information
detailing the MAT Final Phase.
Initiate follow up phone calls
monthly to recipients of the MAT
Final Phase material.
By Ma to recipients of the MAT
Final Phase material.
By May1, 2011, complete a mailing
to past MAT Initial Phase who are
within the 3 year post completion
deadline.