Faculty of Medicine and Health
School of Medicine
Leeds Institute of Medical Education
Student Education Service Officer (Anatomy)
You will provide comprehensive and high-level administrative/clerical support to the academic staff
for the Clinical Anatomy programme and the Control and Movement Integrated Core Unit (ICU) in
liaison with other relevant ICUs, which are part of the Leeds Institute of Medical Education (LIME)
You will also work as an integral part of the Examinations Team during high pressure times of the
year. You will be responsible for ensuring the smooth running of the Anatomy office, diary
management, servicing meetings and acting as the first point of contact for visitors, staff and
student enquiries. You will provide administrative support for all teaching activities in the Control
and Movement ICU, the Anatomy programme and in matters relating to the Human Tissue Act.
You will also play a key role in administering the growing portfolio of post-graduate training
courses offered by Anatomy, which may occasionally require weekend working.
You should have significant administrative experience, preferably supporting teaching activities in
the Higher Education sector. You will be an effective and proactive team worker with excellent
interpersonal, organisational, communication and IT skills; you will have a flexible approach to
work, with excellent attention to detail and effective diary management skills. You will have the
ability to deal with sensitive information with discretion and maintain confidentiality at all times.
You will demonstrate a high degree of personal responsibility and initiative in all areas of the role.
The University of Leeds is committed to providing equal opportunities for all and offers a
range of family friendly policies (http://hr.leeds.ac.uk/homepage/4/policies). The University
is a charter member of Athena SWAN and holds the Bronze award. The School of Medicine
gained the Bronze award in 2013. We are committed to being an inclusive medical school
that values all staff, and we are happy to consider job share applications and requests for
flexible working arrangements from our employees.
Informal enquiries regarding the post should be directed to Dave Roberts, tel. + (0) 113 343
4924 or email; d.j.h.roberts@leeds.ac.uk.
If you have any specific enquiries about your online application please contact Sarah
Simpson, tel. + (0) 113 343 1889 or email; s.l.simpson@leeds.ac.uk.
Job Ref:
MHIME0073
Closing Date:
24 September 2015
Main Duties and Responsibilities
Management support for anatomy teaching provision and the Control and Movement ICU:

To provide dedicated clerical support for academic staff responsible for providing anatomy
teaching in the School of Medicine

To assist in the preparation of course timetables

To assist in the preparation of study guides and other course materials

To assist in the preparation of assessments

To assist in the preparation of course and programme reviews and other course-related
reports

To assist in the development of new courses

To collect and analyse student feedback and assessment data for monitoring purposes

To book rooms required for teaching sessions, ensuring all necessary facilities are available

To organise the anatomy demonstrator timetable, liaising with academic staff and the
demonstrators as necessary to ensure appropriate demonstrator provision for all classes

To be the first point of contact and maintain close liaison with University and NHS staff who
contribute to the delivery of the courses

To be the first point of contact for requests for information and general enquiries;
responding to enquiries where possible and forwarding them on to relevant staff when
necessary

To act as liaison with External Examiners; organise all aspects of External Examiner visits

To organise student admissions to intercalated and post-graduate programmes in Anatomy

To arrange and support all meetings relating to anatomy provision such as ICU course
management meetings, intercalated programme meetings, examinations meetings,
Anatomy Group meetings etc.

To help in the construction and maintenance of course websites, including the uploading of
lecture slides and course material

To maintain accurate student records on attendance, performance and progression

To take a central role in the organisation of postgraduate training courses, including acting
as first point of contact for all enquiries; liaising with anatomy and other staff regarding
course content, design and general organisation; production of cost estimates and invoices;
course and delegate bookings; room and catering bookings; ensuring relevant
documentation is in place; welcoming delegates at the start of courses etc.

As part of the Examinations Team, be responsible for advising students on and the
accurate recording of mitigating circumstances brought forward by students on the
expanding number of classified degree courses within the School, as well as coordinating
Special Circumstances requests.

During busy periods, assist the exams team where required and practical in all aspects of
undergraduate exams.
Academic staff support:

To deal with the correspondence of academic staff as required, assessing importance and
taking appropriate actions when staff are unavailable

To act as first point of contact for all enquiries and for visitors

To manage the diaries of academic staff, including clarifying arrangements, collecting and
collating all supporting paperwork, making travel arrangements and processing claims for
travel expenses, ensuring accurate records are kept, arranging meetings and appointments
as requested

To attend meetings to take minutes, ensuring agendas, minutes and supporting papers are
distributed in a timely fashion and that action points are followed through, undertaking
general filing and photocopying

To raise purchase requisitions for general office consumables and academic travel
arrangements

To goods receipt purchases and services using SAP, monitoring goods receipt reports and
liaising with Faculty Purchasing and Finance departments to problem solve issues relating
to unpaid invoices

Co-ordination of estates and building maintenance, liaison with other service providers such
as IT support and media services
Human Tissue Act (HTA):

To assist the Anatomy Technician and Designated Individual in the preparation,
maintenance and audit of HTA-related documentation and databases

To organise meetings of the HTA Management Anatomy Sub-Group, organise the agenda,
take minutes etc.

To liaise with the Human Tissue Authority

Organise all aspects of Human Tissue Authority site visits, including scheduling, room and
catering booking, organisation and provision of documentation and other resources as
required

To cover the administrative duties of the Anatomy Technician in their absence
Exams
 To administer all written aspects of mitigation for students on Classified Programmes in
coordination with the year 5 coordinator on the MB ChB, for the Chair of the relevant
Mitigation Committee, and coordinate Special Circumstances requests.
 To assist the Examinations team with the preparation of written exam papers and Objective
Structured Clinical Examinations (OSCEs) and the follow-up as required and practical.
Relationships
The post-holder is responsible to the Programme Leader in the Leeds Institute of Medical
Education, through whom he/she is accountable to the Head of Institute, Professor Trudie
Roberts, and ultimately the Dean of the Faculty, Professor Paul Stewart. The post-holder will be
line-managed by the Operations Manager (assessment).
University Values
All staff are expected to operate in line with the university’s values and standards, which work as
an integral part of our strategy and set out the principles of how we work together. More
information about the university’s strategy and values is available at
http://www.leeds.ac.uk/comms/strategy/.
Person Specification
Essential

An enthusiasm and commitment for delivering an exceptional student experience

Experience in providing effective support to staff and students in a faculty or school setting

Significant experience in supporting student education practices and processes

Works effectively on their own and as part of a team

Able to manage own workload on a day-to-day basis

Good interpersonal skills; able to work positively with staff and students

Embodies a customer service ethos; committed to delivering a high quality service

Excellent accuracy and attention to detail

Excellent organisational skills; able to prioritise own tasks and meet agreed deadlines

Good communication skills - able to effectively communicate complex information to staff and
students

Able to discuss requirements and their implications with others to achieve a desired outcome

Helps to make day-to-day decisions, looking for support as necessary

Able to solve routine problems, looking for guidance as necessary

Able to make suggestions on how to deploy resources effectively to improve service delivery

Flexible and adaptable, able to move across support functions when workload peaks require

Skilled in Microsoft Office products, particularly Word and Excel

Evidence of a commitment to on-going staff development and training
Desirable

Evidence of an awareness of developments in student support

Experience of participating in networks and improvement initiatives

Experience of using Banner

Experience of the Examinations Process
Faculty Information
With more than 6,000 students, 1,600 staff and annual research income of £50m, the Faculty of
Medicine and Health at Leeds is bigger than some universities. Leeds has one of the largest
medical and bioscience research bases in the UK, and is an acknowledged world leader in cancer,
cardiovascular, psychiatric, genetic, musculo-skeletal and health services research. Treatments
developed in Leeds are transforming the lives of people around the world living with conditions
such as HIV, TB, diabetes and malaria.
The School of Medicine
The School of Medicine at the University of Leeds is a major international centre for research and
education. Our ambition is to improve health and reduce health inequalities, locally and globally,
through excellent scientific research and the translation of that research into healthcare practice,
and through the education of future scientific and clinical leaders who will advocate and practise
an evidence-based approach. Our major strategic aims are to:

Deliver outstanding research including basic discovery science through to applied health
research that makes a significant difference to health.

Produce exceptional graduates, clinicians, educators, doctoral and post-doctoral fellows
whose learning has been informed and inspired by our research excellence and who will
form the next generation of academic and clinical leaders.

Develop and support knowledge transfer activities that flow from our academic activities.

Create and maintain an efficient and sustainable environment for research and teaching
within an organisational culture and management style that enacts and supports the
university’s core values of community, inclusiveness, integrity and professionalism.
The School of Medicine is organised into seven Institutes. All are committed to high quality
research-led teaching, through their training of postgraduate research students, delivery of
postgraduate taught courses, and its leadership in undergraduate teaching. The School works
closely with the local NHS, having a number of jointly funded clinical posts to ensure this
relationship is effective and strong for both research and student education.
Leeds Institute of Cardiovascular and Metabolic Medicine (LICAMM), Director: Professor
Mark Kearney)
LICAMM integrates basic and clinical scientists with a common goal of understanding the
mechanisms underpinning common chronic diseases of human health and developing new
approaches to treating patients at an individual and population level. At the heart of LICAMMs
philosophy is a vibrant multidisciplinary approach to science that provides a platform to deliver
internationally competitive translational research and teaching in disorders including
cardiovascular disease, diabetes, cancer and neurodegenerative diseases) our key aim is to
improve the lives of our patients and the experience of our students.
Leeds Institute of Health Sciences (LIHS) Director: Professor Tim Ensor
LIHS delivers problem-driven research that supports decisions about the content or delivery of
healthcare. Our interdisciplinary approach incorporates expertise in applied health research
designs, health implementation sciences, social sciences, health economics, informatics and
statistics, as well as skills in communicating with basic scientists, policy makers, healthcare
providers, public and patients. We conduct research at the individual, population and
organisational level.
Leeds Institute of Medical Education (LIME) Director: Professor Trudie Roberts
LIME provides the administrative support, co-ordination and leadership for the School of
Medicine’s undergraduate medical degree, including admissions, curriculum development,
assessment, student support and clinical placement liaison. It provides the technology-enhanced
learning and innovation support for the School of Medicine. LIME also has a very active
scholarship programme of research and innovation in medical education and uses its expertise to
influence medical education policy and practice nationally and internationally. To achieve this it
works with a range of stakeholders including the academic community, the profession, the public,
regulators and policy makers.
The Leeds Institute of Cancer and Pathology (LICAP) Director: Professor Tim Bishop
The Leeds Institute of Cancer Studies and Pathology addresses both laboratory based and clinical
research into cancer with a major focus on translational science. LICAP is one of the largest
cancer Institutes in the country and has major financial support from the cancer charities. The
laboratories and clinical research are all based on the St James’s site with laboratory activities
being located in the Wellcome Trust Brenner Building and adjacent buildings while the clinical
work is based within Bexley Wing. The Institute consists of seven Sections with the following
interests:
Leeds Institute of Biomedical & Clinical Sciences (LIBACS) Director: Professor Philip
Hopkins
LIBACS undertakes clinically-driven research from the level of the gene through cellular, tissue
and organ to clinical trials. Our vision is to develop a sustainable centre of excellence for the
advancement of patient care by translating research results into clinical practise and contributing
to medical education at undergraduate and postgraduate levels. Our research interests are
encapsulated in 6 clinical themes (Gastrointestinal inflammation & tumorigenesis, Genetic
disorders, Infection & immunity, Neuroscience, Perinatal medicine, Perioperative outcomes &
technologies) underpinned by 4 generic science technology strands (Animal models, Cell biology,
Gene regulations & Genomics). We are based predominantly at the St James’s University Hospital
site.
Leeds Institute of Rheumatic and Musculoskeletal Medicine (LIRMM), Director: Professor
Paul Emery
LIRMM is dedicated to improving diagnosis, therapy, intervention and outcome across the
spectrum of rheumatic and musculoskeletal medicine. It boasts a dynamic portfolio of research
and education, delivering wide-ranging clinical, translational and basic research across five
Sections: Clinical Musculoskeletal Medicine, Experimental Musculoskeletal Medicine, Clinical
Biomechanics and Physical Medicine, Rehabilitation Medicine and Orthopaedics. A multidisciplinary approach is the core of our activities, with significant interdisciplinary links between
Experimental and Clinical research. LIRMM’s clinical activities are focussed at Chapel Allerton
Hospital, which is also base for our NIHR Musculoskeletal Biomedical Research Unit (LMBRU)
and our basic sciences at St James’s University Hospital.
Leeds Institute of Clinical Trials Research (LICTR) Director: Professor Julia Brown
LICTR delivers innovative design, delivery and knowledge transfer in clinical trials research. Our
multidisciplinary approach, in collaboration with basic scientists, clinicians, policy makers,
healthcare providers, public and patients and University colleagues, delivers internationally
competitive research and teaching that makes a significant contribution to the evidence base for
healthcare delivery. The Institutes research is conducted through the Clinical Trials Research Unit
where we have expertise in design and conduct of complex clinical trials incorporating novel
designs to evaluate CTIMPs, complex interventions, diagnostics, medical devices and surgery.
St James’s University Hospital Campus Infrastructure and Facilities (SCIF) Director:
Professor Pam Jones
This group covers activities that cover School of Medicine functions for Institutes at St James’s
University Hospital that span more than one institute including biomedical research facilities,
student education, IT, health and safety, estates, seminars, PGR studentships and business
support functions. These functions help support the 5 adjacent buildings on the site.
There are 3 Institutes with staff and students at St James’s: LICAP (Leeds Institute of Cancer
studies and Pathology), LIBACS (Leeds Institute of Biomedical and Clinical Sciences), LIRMM
(Leeds Institute of Rheumatic and Musculoskeletal Medicine). These three institutes are
dedicated to basic, translational, clinical and health research integrated with student education.
Additional Information
Terms and Conditions
Details of the terms and conditions of employment for all staff at the university, including
information on pensions and benefits, are available on the Human Resources web pages
accessible via the links on the right hand side, or at http://hr.leeds.ac.uk/policies.
University Teaching and Research Award
The Senate of the University has agreed that all newly appointed staff with a contract of 0.5 FTE
and above who have a teaching/ research role and are deemed new to teaching or research in
Higher Education should be required to complete successfully all of the requirements of the
University of Leeds Teaching and Research or an appropriate alternative. Whether or not this
applies to you, will be decided as part of the appointment procedure at interview.
Further details of the ULTRA are available at http://www.sddu.leeds.ac.uk/sddu-ultra.html.
Staff with contracts of less than 0.5 FTE may take the ULTRA provided that they have a broad
enough range of teaching, research and assessment to complete the requirements of the
Programme: this will be decided in conjunction with the School and the course providers.
Disclosure and Barring Service
A Disclosure and Barring Service (DBS) Check is not required for this position. However,
applicants who have unspent convictions must indicate this in the ‘other personal details’ section
of the application form and send details to the Recruitment Officer.
Disabled Applicants
The post is located in the Worsley Building. Disabled applicants wishing to review access to the
building are invited to contact the department direct. Additional information may be sought from
the Recruitment Officer, email; disclosure@leeds.ac.uk or tel. + 44 (0)113 343 1723.
Disabled applicants are not obliged to inform employers of their disability but will still be covered
by the Equality Act once their disability becomes known.
Further information for applicants with disabilities, impairments or health conditions is
available in the applicant guidance.