PURDUE UNIVERSITY
KRANNERT SCHOOL OF MANAGEMENT
UNDERGRADUATE STUDENT ORGANIZATIONS
MANUAL
As of September 2012
TABLE OF CONTENTS
Overview
Process
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Benefits and Privileges
Registration and Requirements for Krannert Charters
 Requirements
 The Krannert Charter
Publicity
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Facility Use
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Krannert Newsletter
Bulletin Boards
Chalking on Campus
“CoolSign” Announcements
Events Calendar
Glass Bulletin Boards and Display Cases
Room Reservations
Space Reservations for the Krannert Drawing Room
Purdue and Krannert Name, Logo and Wordmarks
Web Presence
 Hosting Site on Purdue or Krannert Server
 Krannert site templates
 Krannert name on website
Working with Krannert Professional Development Center and Career Services Office
Funding and Finances
 Corporate Gifts
 Krannert Student Government Funding
 Other Funding Sources
 Charity Events
 Approved University Vendors
Appendix:
Marketing the Clubs
Case Competitions
Travel
Ideas for Meeting Venues
OVERVIEW
Student organizations at Krannert can be an important experience in addition to academics by
providing opportunities to learn and grow leadership and teamwork skills. By becoming an
active member of a Krannert chartered organization(s), students develop themselves as the young
professionals that recruiters look to employ: poised and well groomed young people with
excellent leadership communications skills, a sense of ethical responsibility, and good decision
making experience.
This handbook is to be used as an addendum to Purdue’s Student Activities Office Handbook,
available online at www.purdue.edu/ODOS/sao/studenthandbook/handbook.htm. The SAO
office is in room 250 Schleman Hall.
This handbook is to help leaders of Krannert’s student organizations comprehend and work
through the policies and procedures specific to Krannert.
Support for Krannert Chartered Student Organizations is available through the Career Services
Office.
Contacts:
Office of the Director of Undergraduate Programs
Krannert room 352
Assistant Director of Career Services
Krannert room 361
PROCESS
A group of Purdue students may become a student organization upon formal recognition by the
Student Activities and Organizations area of the Office of the Dean of Students. Recognition
includes the use of available University facilities. Such recognition is contingent upon the
following considerations:
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Find a group of interested students and an advisor
Write a constitution
File an Election Report and Officer’s List using this website
Establish a Financial Account
Consult www.getinvolved.purdue.edu for resources and links for the above.
The Business Office for Student Organizations (BOSO) establishes financial accounts for
student organizations.
Benefits and Privileges
There are specific benefits to becoming a chartered Krannert School of Management student
organization. These include:
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Use of the Krannert name.
Undergraduate Career Services recognition, including club information placed in
new student packets, and distribution to corporate recruiters.
Possible corporate access through Career Services Staff to promote the
organization’s activities, trips and its members.
Representation on the Krannert President’s Council (Krannert organizations
presidents who meet monthly).
Invitations to participate in the Krannert Club Expo (fall) and Management Week
activities.
Listing on the Undergraduate Program website with a link to the organizations
website.
Access to student club offices and glass display cases dependent on availability, if
the organization remains in good standing as a Krannert chartered club by
adhering to all requirements of chartered organizations.
Undergraduates who are Krannert students have the ability to apply for Krannert
Leadership Funds for leadership activities.
Access to relevant media for promoting meetings and events and the ability to
promote these through Krannert
Please note that use of the Krannert School of Management name is a privilege; in order to retain
this privilege, students must adhere to Krannert standards.
REGISTRATION AND REQUIREMENTS FOR KRANNERT CHARTERS
Requirements
Organizations seeking registration as “Krannert School of Management” organizations must
meet the following requirements:
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The organization must be officially sanctioned by the Purdue Office of the Dean
of Students, Office of Student Affairs. (See the SAO website
www.purdue.edu/ODOS/sao/studenthandbook/handbook.htm)
o Find a Group of Interested Students and an Advisor
o Write a Constitution
o File an Election Report and Officer’s List
o Establish a Financial Account
The organization must be chartered by Krannert School of Management through
the Office of the Director of Undergraduate Programs.
The organization must be advised by a Krannert faculty or staff advisor.
Additional advisors are permitted.
The organization must have a direct connection to Krannert studies, or be of
particular interest to Krannert students. Although organization members are not
required to be Krannert majors, it is expected that the majority will be.
To be recognized as a Krannert School of Management Chartered Organization,
the members must complete the following requirements on an annual basis:
1. Strive to complete the organization’s mission.
2. Website must be updated each semester.
3. The organization’s proposed events calendar must be completed by
May 1 for the fall semester and October 1 for the spring semester each
year. This particularly applies to those planned events that may
connect the organization to corporate recruiters.
4. The organization’s activity report must be submitted to its advisor by
the end of each semester to include an updated list of officers and
members for the following semester, and a verification of activities
completed, including plans for or completion of a community service
project.
5. Participation in the case competition process as applicable for the
organization’s focus.
6. Participation at the President’s Council meetings and Club Expo (Fall)
7. Maintain good standing with your organization’s national association,
if affiliated.
Registration as a Krannert Chartered Organization:
1. A letter of endorsement from potential faculty or staff advisor(s) that will be
sponsoring the charter application for the organization should be sent to the Director
of Undergraduate Programs.
2. Accompanying this letter should be a copy of the application to the Purdue Dean of
Students (ODOS office); proof of acceptance or proof of good standing.
3. Other information to be included would be a copy of:
a.
b.
c.
d.
e.
f.
The organization’s constitution
A list of officers and members
The mission statement
The goals and objectives for the coming year
The events calendar
The contact information about the Krannert faculty advisor.
4. The following should be addressed in the application with a plan submitted:
a. Does such a club exist at Krannert presently? Is this a duplication of effort?
b. Would there be sufficient interest to maintain membership over time?
c. Is Krannert affiliation appropriate, or would ODOS be sufficient?
d. Are there legal concerns regarding Krannert affiliation?
To Maintain Your Krannert Charter:
At the end of each semester, the organization must submit through the club advisor, and to
Director of Undergraduate Programs;
1. An updated officer and membership list and an activity report for the previous
semester.
2. An events calendar for the coming semester.
Failure to do so will result in suspension of the Krannert charter.
Approval is at the discretion of the Director of Undergraduate Programs. Organizations that
duplicate or closely resemble the mission of existing organizations may be denied a Krannert
charter.
APPENDIX
Marketing Student Events
Is your organization hosting an event (Callouts, company presentations, guest speakers etc…) that is of
interest to the Krannert student population? If so, here are ways that you can publicize the event in
Krannert and around campus. A newsletter is sent out weekly with updates and information for students.
Send all of your important updates to keep students informed of all of your activities. Additionally,
Krannert/Purdue is now using CoolSign to display digital media in Krannert/Rawls and across campus.
The displays will allow you to broadcast callouts and other events to the student body easily and
effectively. These event notices can be text based, fully designed slides with images, and/or even short
videos broadcasting group information.
Newsletter Content
Send all of your updates and information to Graduate Assistant Heather Moore, hlmoore@purdue.edu
 Call-out information
 Guest Speakers
 Important Dates
 Reminders
 Opportunities
How to Create/Format CoolSign Content
Go to www.krannert.purdue.edu/digitalsignage for:
 Content Examples
 Download Templates
 View Format Requirements
* Slides must meet these requirements or they will not appear on the displays or be shown in
class
* All marketing materials should be submitted 7-10 before the event
* Company Events – we can post information about company events/presentations; however, we
cannot post company advertisements
 Motion Slides / Video Content – Send an email to kcchelp@purdue.edu, a few months in
advance, if you want to develop video content. Write “UG CoolSign Video content help” in the
subject line and describe the project in the message.
Show your Event Flyer on the Krannert Displays & in Krannert Classes
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Krannert Displays: Attach the file and send it to kcchelp@purdue.edu with the subject line
“Post for UG CoolSign display”
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Mgmt 301: Attach the file and send it to props@purdue.edu with the subject line “Event
Advertising in Mgmt 301”. Depending on the class schedule you may also be able to go to the
beginning of class (Tuesday’s at 9 & 10:30) and give a 1-2 minute plug for the event. Mention
that in your email if you are interested.
Mgmt 100: (In session the first 8 weeks of the fall semester) Attach the file and send it to the
class instructor (available on myPurdue) with the subject line “Event Advertising in Mgmt 100”.
Depending on the class schedule you may be able to go to the beginning of class (Wednesday
Lecture; Friday Recitations) and give a 1-2 minute plug for the event. Mention that in your email
if you are interested.
Other Classes?: Ask your professors (available on myPurdue) if you can show the slide and give
a quick plug before class.
Add your Event to the Krannert Calendar
Events will appear on the Krannert-wide SharePoint calendar and the TV displays (calendar items in left
frame) in Krannert and Rawls.
 Go to https://intra.krannert.purdue.edu
 Click Sign In (upper right hand corner)
 Login using “onepurdue\username” and enter your password
 Click “Undergraduate Program” from the left frame
 Find the date you want and double click it or hover and click “+Add”
 Enter the following Information:
o Title and Location
o Start & End date and times (Do NOT check “All Day Event”)
o Enter a brief description
o Enter the web link and page description (if applicable)
o Responsible Individual – person in charge of event (not necessarily person entering
event)
 Click Save
 Your event will be reviewed by staff
Social Media
Add your events to the Krannert social media sites. If you have an active Krannert student
organization Twitter or Facebook account, ask PurdueKrannert to follow your organization.
Share the PurdueKrannert pages with your members so they can find out what is happening
around Krannert.
@PurdueKrannert
www.facebook.com/PurdueKrannert
SMEF Coffee Hour
Copies of your flyers can be distributed during the SMEF coffee hour. They hold it Monday &
Thursday in the Krannert Drawing room at 9:30. They recommend printing ¼ sheet flyers for
distribution.
FACILITY USE
Please see http://getinvolved.purdue.edu/organization/saocampuslife/documentlibrary for all
information regarding reserving rooms on campus, tables in the Krannert Drawing Room,
“CoolSign” announcements, bulletin boards, chalking on campus, use of glass display cases, etc.
Krannert student organizations are required to adhere to all Purdue University Student Activity
Organization guidelines. Further information could be available in the Krannert Building
Deputy’s Office, Krannert 483.
USE OF THE PURDUE NAME, TRADEMARKS, SYMBOLS
Please see https://marketing.purdue.edu/Toolkit/Trademarks/Requests/Internal for all
information regarding this topic.
USE OF KRANNERT NAME, TRADEMARK AND SIGNATURES
https://marketing.purdue.edu/Toolkit
or contact: Director of External Relations and Communications at Krannert
PURDUE AND KRANNERT WEBSITE PRESENCE/YOUR ORGANIZATIONS
WEBSITE
Please see http://getinvolved.purdue.edu/organization/saocampuslife/documentlibrary for all
information regarding accessing the Purdue website for your organization’s publicity needs.
For Krannert, send request to kcchelp@purdue.edu.
WORKING WITH THE KRANNERT PROFESSIONAL DEVELOPMENT CENTER.
The KPDC has both undergraduate and graduate offices with staff available to Krannert Charter
Organizations. These resources will be able to guide officers and members by providing
information and support for corporate recruiter contacts, publicity, funding and alumni referrals.
Your first contact should be your club advisor.
For KPDC assistance:
Undergraduate Programs: The Office of the Director of Alumni Relations or The Assistant
Director of the Undergraduate Career Center.
Graduate Programs: Associate Director of Student Services in Rawls 2020.
Or contact the KGSA Vice-President for Professional Development, available through the KPDC
office in Rawls 3029.
FUNDING AND FINANCES
One of the advantages to Krannert Chartered Organizations is access to funding from the
Krannert Undergraduate Leadership Fund, Leadership Fund - Purdue Krannert. Information about
this fund and its availability can also be received through the Office of the Director of
Undergraduate Programs.
Funding may also be available through the Purdue Student Activities Office (SAO). Financial
accounts are established with the Business Office for Student Organizations (BOSO):
http://www.purdue.edu/business/uco/BOSO/ room 213 Schleman Hall 765 494 6724
Corporate Gifts: Contact the Director of Alumni Relations, room 221 KCTR
Alumni Funding: Contact the Director of Alumni Relations, room 221 KCTR
Charity Fundraising Events: refer to
http://getinvolved.purdue.edu/organization/saocampuslife/documentlibrary
Approved University Vendors: refer to:
http://www.purdue.edu/business/uco/BOSO/
CASE COMPETITIONS
Involvement in Krannert Case Competitions are supervised by the Director of the Undergraduate
Management Communications Center. This office is Krannert 160.
Case competitions are an excellent way for students to build and demonstrate their problemsolving skills. They are also an outstanding way for recruiters to see students in action. As a
result, case competitions are often held at Krannert, sometimes under the direction of a club and
with sponsorship by a company.
Any club requesting funding from a corporate donor for a case competition should follow
procedures outlined for any solicitation of financial support. It is particularly important that the
Development Office be aware of such requests so that their staff can assist students and
coordinate requests to donors.
If monetary prizes are awarded by the club, procedures are in place with the Krannert Business
Office to pay by check or direct deposit. Business Office staff will be happy to help facilitate the
payment process, and appropriate forms must be completed before prize payments can be made.
Club representatives must take responsibility for coordinating with the Business Office early and
assuring that a faculty or staff advisor gathers the necessary documents for payment.
The following guidelines can help the faculty or staff advisor with the process for paying
prizes:
1. Security of forms is critical: The required form for payment is called a “Payee
Certification Form.” This form requires legally protected information, including a Social
Security Number. Therefore, federal law requires that completed forms be kept in a
secure location. Students cannot collect the completed forms. A faculty or staff advisor
involved with the competition must collect the required forms from the winning students,
or the forms can be collected from all participants in advance. In either case, the forms
must be stored in a secure location—locked—while they are in the advisor’s possession.
2. The required forms are:
a. Payee Certification Form. Found at:
http://www.purdue.edu/taxes/xls/Form_PC.xls. This is the only form required for
domestic students.
b. Case Competition Awards are taxable.
1) International students will need to provide immigration documents to
process all payments.
2) International Students receiving an award will need to be added to
Purdue’s GLACIER system before payment for awards can be
processed. Contact the Business Manager for help and up-to-date
information about the GLACIER system process.
3. For the Business Office:
a. Take the completed forms to the Business Manager for processing. The Business
Office is in 137 Krannert.
b. Provide the Business Office with a spreadsheet listing the names of students and
their awards. For a template of this form, see either the Business Manager or the
Director of the Communication Center.
c. The business office will retain copies of the necessary forms and the spreadsheet
for auditing purposes.
TRAVEL
Please refer to:
http://getinvolved.purdue.edu/organization/saocampuslife/documentlibrary
IDEAS FOR MEETING VENUES:
The Lafayette-West Lafayette Tourism Bureau website:
www.homeofpurdue.com