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UNIVERSITY OF JYVÄSKYLÄ
AGREEMENT ON CONDUCTING RESEARCH
USING THE UNIVERSITY’S PREMISES AND EQUIPMENT
1. The purpose of the agreement
This agreement is made by and between a person conducting research on a scholarship, as a visiting
researcher or otherwise without an employment relationship with the University of Jyväskylä and a unit of
the University of Jyväskylä on conducting research using the University’s premises and equipment and on
the rights and responsibilities related to research.
2. Contracting parties
Contracting parties of this agreement are
1) University of Jyväskylä, Department of Click here to enter text.
Address:
P.O. Box 35
40014 University of Jyväskylä
Contact person:
Click here to enter text.
2) Researcher
Address:
Phone:
Email:
Click here to enter text.
Click here to enter text.
Click here to enter text.
Click here to enter text.
Status:
Grant researcher who is
☐
a doctoral student of the University of Jyväskylä
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a researcher with a doctoral degree
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other researcher conducting research with a personal research grant or scholarship
Visitor who is
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a visiting doctoral student or exchange student
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a visiting researcher
Other researcher who is conducting research without a grant or an employment relationship with the
University and who
☐
is a doctoral student of the University of Jyväskylä
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is not a doctoral student of the University of Jyväskylä
In this agreement

a grant researcher means a person who is conducting research with a personal research grant or a
scholarship granted by, for example, a foundation or a university for research that is conducted at
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the University of Jyväskylä. A grant researcher is not in an employment relationship with the
University.

a visiting doctoral student or an exchange student means a foreign person who has applied for a
short-term right to study as a doctoral student and who has been admitted the status of a visiting
doctoral student or an exchange student. A visiting doctoral student or an exchange student does
not have the right to complete a degree at the University of Jyväskylä. The department must
register the visit according to the instructions of the University’s International Office so that the
University can to report it to CIMO.

a visiting researcher means a person who conducts research primarily in another Finnish or
foreign university or research institute or has the right to pursue postgraduate studies in another
Finnish or foreign university. Research conducted by a visiting researcher using the premises and
equipment of the University of Jyväskylä is temporary in duration and includes cooperation with
the researchers of the University of Jyväskylä. A visiting researcher is not in an employment
relationship with the University of Jyväskylä and he/she does not have the right to complete a
degree at the University of Jyväskylä. The department must register the research visit in TUTKA.
3. Research
3.1. Topic of the study: Click here to enter text.
3.2. Supervisor/host of the study: Click here to enter text.
3.3. Research funding (grant researchers only)
3.3.1. Funding organisation: Click here to enter text.
3.3.2. Business ID of the funding organisation: Click here to enter text.
3.3.3. Date of the funding decision: Click here to enter a date.
3.3.4. Start date of the funding period: Click here to enter a date.
3.3.5. End date of the funding period: Click here to enter a date.
3.3.6. Length of the funding period (months): Click here to enter text.
3.3.7. Total sum of grant1: Click here to enter text.
3.3.8. Compensation or overhead share paid to the University2: Click here to enter text.
3.4. Doctoral student’s supervision document3 signed on (date, doctoral students of JYU):
4. The status and responsibilities of a researcher
Premises and equipment
Premises designated for the researcher by the head of the department are meant for conducting research
specified in section 3. Using the premises for other purposes must be agreed on separately with the head of
the department. The researcher agrees to be careful when working in the University’s premises and using
the University’s equipment.
The total grant sum including the Farmers’ Social Insurance Institution (Mela) insurance, expenses and the university compensation or
overhead share
2 If a research grant or a scholarship includes a university compensation or an overhead share, the unit (department) will charge it from
the grant holder or the funding organisation according to the funding decision.
3
More information about a supervision document (in Finnish): https://www.jyu.fi/yliopistopalvelut/intra/laitoksille/howto/ohjausasiakirja
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Using the University’s computer network
When receiving username and password for the University’s computer network, the researcher commits
him/herself to follow the rules for using the University’s computer systems and network.
Responsible conduct of research
The University of Jyväskylä has agreed to follow the guidelines of the National Advisory Board on Research
Integrity for Responsible conduct of research and procedures for handling allegations of misconduct in Finland 2012
(http://www.tenk.fi/en/resposible-conduct-research-guidelines). By signing this agreement, the researcher
agrees to follow the principles of responsible conduct of research set in the guidelines as well as the
University’s ethical principles, the ethical principles of publishing at the University of Jyväskylä
(https://www.jyu.fi/hallinto/strategia/en) and the principles of research data management at the University
of Jyväskylä (https://www.jyu.fi/tutkimus/tutkimusaineistot).
Confidentiality
The researcher must take into account that while working in the University’s premises he/she may get hold
of confidential information. The researcher may not take advantage of or pass on any confidential
information. In an uncertain situation, the researcher must consult the head of the department to confirm the
nature of the information and possibilities for its use.
Intellectual property rights
According to the Finnish Copyright Act (404/1961), the copyright belongs to the creator of a work. Grant
researchers/visiting researchers are not under the Act on the Right in Inventions Made at Higher Education
Institutions (369/2006), because they are not employed by the University. Therefore, intellectual property
rights to the results achieved independently by a grant researcher/visiting researcher belong to him/her
personally unless otherwise agreed.
Research and publication data system TUTKA
Information for the annual reports of the University (research projects and funding received for them,
publications, visits abroad, etc.) is gathered to the TUTKA system. The researcher is responsible for
registering the annual report data of his/her scholarly work to the TUTKA system.
Insurances
A grant researcher/visiting researcher is not insured by the University nor is he/she within the occupational
health care of the University. The researcher should take care of the necessary insurances such as the grant
holder’s pension insurance, travel insurance, liability insurance and leisure-time accident insurance by
him/herself. The University’s property insurances cover material damage caused by a person conducting
research without an employment relationship with the University and the University’s liability insurance
covers material damage and bodily injuries caused to outside persons by University’s operations. Doctoral
students are also protected by a statute of compensating accidents for students (851/1948). According to this
statute, an accident occurred while working in a laboratory, field work or any other kind of practical training
is considered an occupational accident and compensation may be paid accordingly. Compensation is paid
only if the accident is caused by conditions typical to the form of studies in question. The insurance does not
apply to theoretical lectures or trips. Compensation can be applied from the If Insurance Company through
the University’s accident contact person.
5. Premises, equipment and services available
The department allows the researcher to use the following premises, equipment and services:
☐ IT user account
☐ Office supplies
☐ Access rights
☐ Office space
☐ A possibility to use the laboratories
☐ Printing, copying and scanning service (Print it)
☐ Mobile phone
☐ Other, what?
☐ Mailing service
☐ Computer
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6. Other benefits
The head of the unit who has signed this contract is responsible for that no payments or benefits that will
cause the University an obligation to withhold taxes or other financial obligations stipulated in legislation
are paid to the contracted person on the basis of this contract.
7. Term of the contract
This agreement is valid for
–
A contracting party has the right to annul the contract if the other contracting party substantially breaches
the obligations under this contract.
8. Duplicates of the contract
Two identical copies are made of this agreement, one for each contracting party. The University’s copy of the
contract is delivered to the Registry Office of the University for archiving.
9. Signatures
Jyväskylä ____ / ____ 20____
_____________________________________
___________________________________
Head/Vice Head of the Department
Researcher
Department fills in
Cost centre for paying all costs of the research:
Appendices:
☐
☐
A copy of the grant/scholarship decision ____ / ____ 20____
A copy of the insurance certificate of a foreign visiting researcher or a doctoral student
Distribution:
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Registry Office and Archive (original copy)
Department / departmental coordinator (amanuensis)
Faculty of Humanities / Sanna Harjula
University Services, Division of Strategic Planning and Development strake@jyu.fi (pdf file)