St. Elizabeth Anglican Church
5324 Bromley Road Burlington
EMPLOYEE JOB DESCRIPTION
Position: Administrative Assistant
Nature of the Position
To carry out parish administrative duties of the parish, to ensure communications within
and outside of the parish, and the production and support of worship resources.
Outline of Responsibilities
Worship
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Solicit required materials from worship and music planners
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For all services, prepare draft orders of service, texts for music or, where
needed, full service booklet
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Ensure that drafts are proofread by Rector and/or appointed volunteer(s)
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Produce sufficient copies of bulletins, orders of service or full service booklets for
each worship service
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Arrange for collation and assembly of bulletins, orders of service or full service
booklets
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Regular Sundays:
o
prepare sheets for worship leaders, ie. readers, intercessors
Administrative
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Pick up and respond to e-mails and phone calls
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Redirect e-mails phone call to appropriate person
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Monitor and maintain office (including ordering and purchasing) eg. stationery,
toner, paper towels, postage stamps etc.
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Maintain bulletin boards/displays
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Keep office clean and organized
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Ensure records of committee meetings, parish council, vestry etc are and filed
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Maintain and carry out monthly back-ups of computer and e-mail files
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Inform building committee of any maintenance and/or repair issues
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Photocopier:
o
record meter readings
o
write photocopier contract
o
contact service provider for cleanings, malfunctions
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Scheduling:
o
maintain schedule of office and parish activities
o
ensure no double-booking of event
o schedule inspections (fire, range hood, furnace etc.) maintain files and
schedules of repairs and maintenance
o ensure annual certificates are completed and filed
Communication

Dissemination of information (may include updating website, bulletin, blog,
bulletin board, newsletter, newspaper, flyers, outside signage)
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Mail:
o
direct all incoming mail to appropriate personnel, including invoices to
treasurer
o
handle outgoing mail and implement assigned mass mailings, including
printing of mailing labels

Mailing lists:
o
maintain telephone/address/email lists for current and past parishioners,
and update upon request
o
distribute to authorized parties upon request
o
maintain Niagara Anglican newspaper address list

Special Sundays (Christmas, Easter, Youth Ministry Sunday):
o
prepare full service booklet
o
carry out all other tasks as per regular Sundays

Special Services (baptisms, confirmation, weddings, funerals):
o
gather information, fill in forms as required, and record in registers
Skills & Experience
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Excellent organization skills
Good interpersonal, verbal and writing skills
Experience with current computer software (Microsoft Word, Internet,
Excel, Publisher)
Interest in and ability to work within Anglican Church environment
Ability to work both independently and as part of a team
Boundaries & Limitations

Uphold St. Elizabeth -Code of Conduct and Diocesan Sexual Abuse and
Harassment Policy
Support, Supervision & Training

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Canonically responsible to the Wardens, under the supervision of and with
support from the Rector
Diocesan training workshops available for certain aspects of the position
Participation Group

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Corporation and Treasurer
Envelope Secretary
Other parish leaders
Screening Requirements
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Fulfillment of the job description
Two character references
Signed declaration of understanding of Code of Conduct
Benefits to the Employee
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Opportunity to be part of a parish “family”
Opportunity to be integral to the management of a parish
Opportunity to work independently
Front line contact for parishioners and other members of the community
Terms of Employment
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10-12 hours a week.
Remuneration will be commensurate with experience. St. Elizabeth is committed
to paying a living wage consistent with our diocesan protocol.
Four weeks paid vacation per year (vacation is non-transferable)
Day to Day accountability to the rector as well as accountable to Corporation of
the parish
Please send resume or requests for clarification to swells10@bell.net