Department of Athletics
Head Coach’s Performance Appraisal Rubric
Executive Summary
The Head Coach’s Performance Appraisal (HCPA) will be based on qualitative and quantitative
data. This comprehensive approach examines the holistic view of a coach’s performance
throughout the fiscal year. The quantitative data will provide an overall performance score. The
qualitative data will provide the necessary information in order to create a developmental plan
and goals for following year.
Criteria
Online Student-Athlete Evaluation - OSE (25%): Page 4
Quantitative and qualitative data will be gathered by the student-athletes feedback for that
particular team. The student-athlete evaluation will be online.
Overall Score (Total score of evaluations submitted/Total possible score of submitted
evaluations, e.g. 14 evaluations submitted: 728/840 = 86%)
Leadership - Ls (25%): Page 7
Leadership encompasses an individual’s ability to motivate and empower others to
achieve common team goals. Leadership is displayed through an individual’s work ethic,
decision-making ability, and intrinsic motivation in overcoming challenges to succeed in all
areas of life. This study will focus on the following leadership attributes that student athletes can
acquire by participating in intercollegiate athletics – composure, confidence, character,
perseverance, and the ability to inspire and empower others.
Quantitative and qualitative data will be gathered by direct observation of and
communication with the head coach by the Athletic Director throughout the fiscal year.
Overall Score (Total/out of 50 = %, e.g 35/40 = 87%)
Sportsmanship – Ss (25%): Page 11
The Department of Athletics stresses the importance of striving to demonstrate excellent
sportsmanship while representing the University in all athletic contests. Sportsmanship is a set
of behaviors to be exhibited by student-athletes, coaches, game officials, administrators and fans
Department of Athletics
in athletics competition. These behaviors are based on values, especially respect and integrity.
To promote the character development of student-athletes and assistant coaches, head coaches
will adhere to such fundamental values as respect, fairness, civility, honesty and responsibility.
Furthermore, all head coaches will be responsible for ensuring that his/her players and assistant
coaches practice good sportsmanship while engaging in practices, games, and in the community.
Quantitative and qualitative data will be gathered by direct observation of and
communication with the head coach by the Athletic Director throughout the fiscal year.
Overall Score (Total/out of 50 = %, e.g 45/50 = 90%)
Game/Practice and Recruitment Management GPRM (25%): Page 13
University of the Sciences recognizes that the dedication, efficiency, and performance of
coaches are critical factors in achieving excellence. Objective, constructive feedback is essential
to the professional development and growth of our coaches. The Recruitment and Game/Practice
Management Review will focus on the individual’s demonstrated skills and abilities and the level
of performance.
Quantitative and qualitative data will be gathered by direct observation of and
communication with the head coach by the Athletic Director throughout the academic year.
Overall Score (Total/out of 45 = %, e.g 40/45 = 88%)
Overall Rating (Quantitative Data): Page 15
Overall score from each evaluation will be added and divided by four to formulate the
overall score. (OSE + Ls + Ss + GPRM = Total/4)
95% - 100%: Role Model – Consistently demonstrates competency expertly and is a role model
for others. This is seen as a stand-out strength for an individual. Results are very effective and
influential.
85% - 94%: Advanced - Consistently demonstrates competency well. This is seen as strength for
this individual and the results are very effective with good influence.
Department of Athletics
70% – 84%: Competent – Consistently demonstrates competency. Results and influence are
effective. Needed adjustments are far and few in between.
60% - 69% - Needs Development - A gap is identified in the demonstration of the competency.
Results may be inconsistent or ineffective. Action is needed to address and improve gap.
0% - 59% - Position within the University will be revaluated.
Developmental Plan and Goals (Qualitative Data)
Developmental plan and goals are formulated from common themes in comment sections
of evaluations and face to face discussions with the individual coach.
Department of Athletics
Online Head Coach’s Performance Review by Student-Athletes
Coach’s Name
Sport
List and explain your expectations from the head coach of your team
Please fill out this survey as honestly as you can so the Department of Athletics can assess and
evaluate the best practices of the Head Coaches. The questions will focus on your coach’s
ability to develop, enhance and cultivate your leadership abilities on and off of the playing
surface. Place a circle around your selection for the most appropriate response to the
following questions using the below Likert Scale:
1= Strongly disagree 2=Somewhat disagree 3=undecided 4=somewhat agree 5=strongly agree
1. Coach demonstrates a thorough knowledge of the sport
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5
2. Coach possesses the ability to teach the sport
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4
3. Coach stresses and practices sportsmanship and ethical behavior
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4. Coach has rapport with Assistant Coach(es)
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5
4
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5. Coach demonstrates effective organizational skills
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6. Coach provides constructive criticism
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7. Coach has the ability to manage challenges and controversy
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8. Coach demonstrates effective communication skills
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5
9. Coach displays the ability to manage travel accommodations and arrangements for the
team (meals, lodging, etc)
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5
10. Coach treats each player fairly and equitably
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5
11. Coach stresses the importance of academic success and excellence
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5
12. Coach is effective with time management and utilization of time for practices, watching
film, etc.
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2
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3
4
5
Please feel free to include any other constructive comments that will benefit the growth and
development of your coach and the athletics program.
General Questions regarding your experience as a Student-Athlete at USciences. Pleasebe
respectful in providing constructive comments.
1. Elaborate on your athletic experience thus far at USciences
2. How can the Department of Athletics enhance your experience as a student-athlete at
USciences?
Overall Score (Total score of evaluations submitted/Total possible score of submitted
evaluations, e.g. 14 evaluations submitted: 728/840 = 86%)
______
Department of Athletics
Leadership Competency Review
Coach’s Name
Sport
Directions: Rate each competency according to the scale below and describe evidence of performance
and results in the supporting comments.
Leadership: Leadership encompasses an individual’s ability to motivate and empower others to achieve
common team goals. Leadership is displayed through an individual’s work ethic, decision-making ability,
and intrinsic motivation in overcoming challenges to succeed in all areas of life. This study will focus on the
following leadership attributes coaches display while coaching, educating, and mentoring student-athletes –
composure, confidence, character, perseverance, and the ability to inspire and empower others.
1.
Creating and Promoting a Culture of Excellence and Academic Success
• Displays commitment to academic success of student athletes. Works collectively with academic advisors
and support study center requirements. Takes an active role in fostering the academic success and
graduation of student-athletes.
• Promotes Civil Responsibility and Community Involvement- empowered students to design, implement,
and get involved with community service projects
• Creates and establishes expectations and standards for achieving excellence on and off the playing surface.
• Held student-athletes accountable for peak performance during both in-season practices/games and
offseason training.
• Built team trust and collaboration through teambuilding exercises and trainings.
• Created clear team goals and a vision of success.
• Eliminated destructive ego influences.
• Created a high level of “buy in” for team goals.
• Competed at a high level throughout the season.
• Improves teams and individual sports records consistently. Win/Loss record within conference and against
non-conference opponents illustrates yearly improvement.
1= Strongly disagree
2=Somewhat disagree
3=undecided 4=somewhat agree
5=strongly agree
Supporting Comments:
2.
Relationships, Respect & Ethics
• Creates a culture of community based on positive relationships among and between students, faculty, staff
and administration. The positive relationships can be described in terms of collegiality, mutual respect,
collaboration, positive attitudes, supportiveness, inclusiveness, civility, community spirit, professionalism,
and cooperation across departments, colleges and the university.
• Interacts with others in a manner that is straightforward, respectful and inclusive to engage, enable, and
support faculty and staff to achieve our mission.
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Open minded and demonstrates respects in developing an awareness, appreciation, and understanding of
the varied differences among individuals, groups, and communities that exist in society.
Is aware of, understands, follows and supports university policies. Is able to explain them to others and
hold others accountable as appropriate considering the situation.
Acts in a fair, flexible, honest, ethical professional manner at all times.
1= Strongly disagree
2=Somewhat disagree
3=undecided 4=somewhat agree
5=strongly agree
Supporting Comments:
3.
Managing and Leading People
• Attracts, retains and motivates excellent people.
• Cares about people and establishes win-win relationships.
• Is a good judge of talent, sets people up to succeed and allows people to learn from mistakes while
providing accountability.
• Practices good performance management by clearly stating individual expectations and goals, recognizing
good performance and providing timely and actionable feedback and coaching for areas needing
performance correction and/or improvement.
• Empowers others to do their job.
• Practices managerial courage to make tough decisions and take corrective actions when necessary even if
the decision may not be popular.
• Engages people by practicing approachability, adaptability, openness, listening, involvement, problem
solving, sharing and practical transparency.
• Demonstrates a positive attitude and outlook; inspires others too as well.
• Fosters and expects collaboration and cooperation across departments, colleges and the university with no
boundaries.
1= Strongly disagree
2=Somewhat disagree
3=undecided 4=somewhat agree
5=strongly agree
Supporting Comments:
4.
Communication, Transparency & Engagement
• Uses clear and understandable language to communicate appropriately for intended audience.
• Practices transparency to share rationale for how and why decisions are made in an open and timely
manner whenever possible.
• Balances the need to take timely actions with seeking stakeholder input to foster routine inclusion in
decision making.
• Shares information routinely across department, college, institution and campus as appropriate for the
issue with speed and accuracy unless it interferes with confidentiality.
• Uses various communication methods appropriate for the issue demonstrating appropriate empathy and/or
concern for the issue and/or impact. Communicates effectively up, down and across the organization to
Department of Athletics
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create one unified team.
Fosters open communication, acceptance and appreciation of others opinions and thoughts to leverage the
diversity of the USciences community.
1= Strongly disagree
2=Somewhat disagree
3=undecided 4=somewhat agree
5=strongly agree
Supporting Comments:
5.
Work Smarter / Innovation & Forward Thinking
• Consistently looks for a better way to do things in collaboration with others to create organizational
efficiency and/or effectiveness at program, department, college and institutional levels.
• Demonstrates good project management, collaboration, negotiation, consensus building, judgment,
decision making, change agility and ability to get things done as appropriate.
• Looks externally to best practices to make USciences better. Brings innovative ideas forward.
• Uses technology appropriately and is personally accountable for technology use and skill development of
self and others to keep current.
1= Strongly disagree
2=Somewhat disagree
3=undecided 4=somewhat agree
5=strongly agree
Supporting Comments:
6.
Quality Service and Student-Centric
• Promotes a service and educational orientation that creates a student-centric environment.
• Provides quality services and educational opportunities through the careful management of our strategies,
principles, systems, and people to meet and often exceed the needs and expectations of our current and
future internal and external stakeholders and students.
• Demonstrates student-centric attributes by interacting and collaborating with students, caring for their
total educational experience; environment, facilities, education and achievement.
• Demonstrates quality service focus by anticipating and meeting the needs of both internal and external
stakeholders, delivering high quality services and practicing continuous improvement.
1= Strongly disagree
2=Somewhat disagree
3=undecided 4=somewhat agree
5=strongly agree
Supporting Comments:
7.
Functional Expertise & Credibility
• Practices judgment and decision making based on sound knowledge, education, experience, understanding
and skill in a particular function / occupation. Functional expertise is underlying credentials that are
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necessary in order to perform a particular type or level of work in a particular field and/or occupation.
Stays current in their field by being aware of current scholarship and best practices and how to apply the
information to grow and improve professionally and organizationally.
Others look to you as a credible source to provide reliable and accurate information and guidance in the
area of your functional expertise.
1= Strongly disagree
2=Somewhat disagree
3=undecided 4=somewhat agree
5=strongly agree
Supporting Comments:
8.
Strategic Thinking & Mission Driven
• Conducts their work and others to be mission driven to achieve program, department, college and
institutional goals.
• Is able to explain how individuals contribute towards USciences’ success; how what they do daily aligns
with the overall department, college and institutional mission.
• Understands the competitive, financial, academic, human resources and market issues that impact
USciences and the higher education industry appropriate for their role.
• Is able to apply strategic thinking to gather knowledge and perspective to anticipate future trends and
consequences in order to develop viable vision, strategies, actions and plans to position USciences Athletics
for success at the program, department, college and institutional level.
• Does what is best for USciences as a whole not in part.
• Is able to recognize the need to adjust, adapt and respond to change due to internal and/or external factors.
• Successfully implements a fundraising plan that achieves annual fundraising goals set by administration. Is
creative in utilizing multiple vehicles to solicit funds and build a solid financial foundation for sport
program. Uses funds appropriately.
1= Strongly disagree
2=Somewhat disagree
3=undecided 4=somewhat agree
5=strongly agree
Supporting Comments:
Overall Score (Total/out of 50 = %, e.g 35/40 = 87%)
______
Department of Athletics
Sportsmanship Evaluation
Coach’s Name
Sport
The Department of Athletics stresses the importance of striving to demonstrate excellent
sportsmanship while representing the University in all athletic contests. Sportsmanship is a set
of behaviors to be exhibited by student-athletes, coaches, game officials, administrators and fans
in athletics competition. These behaviors are based on values, especially respect and integrity.
To promote the character development of student-athletes and assistant coaches, head coaches
will adhere to such fundamental values as respect, fairness, civility, honesty and responsibility.
Furthermore, all head coaches will be responsible for ensuring that his/her players and assistant
coaches practice good sportsmanship while engaging in practices, games, and in the community.
Grading Scale
1= Strongly disagree 2=Somewhat disagree 3=undecided 4=somewhat agree 5=strongly agree
1. Exemplified the highest moral character, behavior and leadership, adhering to strong
ethical and integrity standards.
1
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3
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5
2. Respected the integrity and personality of the individual athlete and assistant coach.
1
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3
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5
3. Established clear expectations of sportsmanship for players and assistant coaches.
1
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3
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5
4. Set a good example for players and assistant coaches to follow - Refrained from
arguments in front of players and assistant coaches; no gestures which indicate an official
or opposing coach does not know what he or she is doing or talking about; no throwing of
any object in disgust. Shook hands with the officials and the opposing coaches before
and after the contest in full view of the public.
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3
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5
Department of Athletics
5. Coach respects the integrity and judgment of game officials by fully cooperating with the
officials’ rule interpretations and calls. The coach had full control of his/her players.
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6. Display modesty in victory and graciousness in defeat in public and in meeting/talking
with the players, assistant coaches, and USciences’ community. Confined remarks to
game statistics and to the performance of your team.
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3
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5
7. Develop a program that rewarded players and assistant coaches for displaying proper
sportsmanship and enforced developmental plans for those who do not abide by
sportsmanship standards.
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5
8. Be no party to the use of profanity or obscene language, or improper actions.
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3
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5
9. Refrained from receiving any penalties or ejections for poor sportsmanship
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10. Displayed act(s) of integrity that went beyond the sport’s playing rules and etiquette.
1
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5
Overall Score (Total/out of 50 = %, e.g 45/50 = 90%)
______
Department of Athletics
Recruitment and Game/Practice Management
Coach’s Name
Sport
University of the Sciences recognizes that the dedication, efficiency, and performance of
coaches are critical factors in achieving excellence. Objective, constructive feedback is essential
to the professional development and growth of our coaches. The Recruitment and Game/Practice
Management Review will focus on the individual’s demonstrated skills and abilities and the level
of performance. Quantitative and qualitative data will be gathered by direct observation of and
communication with the head coach by the Athletic Director throughout the academic year.
Overall Score (Total/out of 45 = %, e.g 40/45 = 88%)
Grading Scale
1= Strongly disagree 2=Somewhat disagree 3=undecided 4=somewhat agree 5=strongly agree
1.
Uses available resources to effectively recruit student-athletes with strong personal
characteristics that are capable of academic and athletic success at University of the
Sciences. Recruit athletes with the academic abilities to achieve graduation within
the University’s academic requirements. Create and maintain an effective
environment for academic success. Adheres to the recruiting policy set forth by
director of athletics in the implementation-of a successful recruiting plan.
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2.
Ethically recruits diverse prospects by guiding him/her in understanding the nature of
the education program at Providence College, in general, and in relevant sports.
Abides by all recruiting rules and regulations as set forth by the NCAA.
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5
3.
Adheres to CACC and NCAA rules. Attends all internal compliance meetings,
adheres to departmental policies, and completes paperwork and reports on time.
Successfully passes the NCAA rules exams.
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3
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5
4.
Department of Athletics
Ability to assemble a qualified and professional coaching staff. Ability to plan and
develop the sport through long term planning and implementation of plan.
Continually develops staff through additional responsibility, transfer of knowledge
and promotion. Works in collaborative effort with all department areas; sports
information, athletic trainers, compliance officer and SWA, and athletic director.
1
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3
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5.
Within the mission of the College, professionally and ethically use all means to
motivate players. Emphasize values of competitive athletics, acceptable personal
behavior, decision-making and lasting values to each individual. Always serves as an
exemplary professional.
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6.
Maintains self-control, provides an example of sportsmanlike conduct in his/her
relationship with team, officials and opponents.
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7.
Demonstrates competence and knowledge of sport. Keeps informed of modern
trends, techniques and strategies. Evaluates present system with staff and applies new
ideas when and where appropriate.
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3
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8.
Consistent personal and professional development of players year to year.
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9.
Department of Athletics
Exhibits solid organization, flexibility and plans creative and valuable practices.
Supervises, coordinates, and evaluates practice sessions and related activities with
proper attention to players and their physical well-being.
1
2
3
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5
Overall Score (Total/out of 45 = %, e.g 40/45 = 88%)
______
Department of Athletics
Overall Grading - Head Coach’s Performance Appraisal
Coach’s Name
Sport
Online Student-Athlete Evaluation (25%) (Total score of evaluations submitted/Total possible
score of submitted evaluations, e.g. 14 evaluations submitted: 728/840 = 86%)
Overall Score
_____
Sportsmanship (25%) (Total/out of 50 = %, e.g 45/50 = 90%)
Overall Score
_____
Leadership (25%) (Total/out of 50 = %, e.g 35/40 = 87%)
Overall Score
______
Game/Practice and Recruitment Management (25%) (Total/out of 45 = %, e.g 40/45 = 88%)
Overall Score
_____
Overall Rating (OSE + Ls + Ss + GPRM = Total/4, e.g. 86 + 90 + 87 + 88 = 87.75 - Advanced
Final Performance Grade
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Developmental Plan for 2015-2016
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3.
Goals for 2015-2016
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2.
3.
Acknowledgment
I have read this performance review and it has been discussed with me. I understand that
signing this review does not necessarily mean I agree with the information in it – only that I
have been advised of my performance status.
Employee’s Signature: ______________________________________ Date:______________
Supervisor’s Signature: _____________________________________ Date:______________