ARTIST PROSPECTUS
2015 TRASK Art Show & Sale
I. ARTIST PROSPECTUS
Saratoga Springs Preservation Foundation invites artists 18 years of age and older to submit
original artwork to the TRASK 2015 Art Show & Sale: Preserving Saratoga Springs Through Art,
an innovative juried art show and fundraiser on Thursday, June 11, 2015.
Proceeds from art sales and ticket sales will benefit restoration projects, such as the Spirit of Life
and the Spencer Trask Memorial, and ongoing efforts to preserve Saratoga Springs.
Works submitted to the exhibition should interpret the spirit of life in Saratoga Springs by
addressing local history, architecture, landscapes, culture, preservation, concepts of
philanthropy, and generally the spirit of Saratoga Springs. Interpretation can be broad or
literal. Each artist may submit up to three works to TRASK.
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Saratoga Springs Preservation Foundation
112 Spring Street, Suite 203 | Saratoga Springs, NY 12866
(518) 587-5030 | www.saratogapreservation.org
A. IMPORTANT INFORMATION
Entry Deadline
Monday, May 26, 2015
Artists Notification of Selection
Monday, June 1, 2015
Artists to Deliver Accepted Works
Wednesday, June 10, 2015
10:00AM—5:00PM
Canfield Casino
Congress Park, Saratoga Springs
Art Show Event
Thursday, June 11, 2015, 6:30PM—9:30PM
Canfield Casino
Congress Park, Saratoga Springs, NY
Contact Information
Belinda Colon, TRASK Event Coordinator
Saratoga Springs Preservation Foundation
(518)587-5030
trask@saratogapreservation.org
www.saratogapreservation.org
B. ORGANIZERS
Founded in 1977, the Saratoga Springs Preservation Foundation has been the leading advocate
for the preservation of Saratoga Springs’ unique architectural, cultural and landscaped heritage.
The Foundation shines a spotlight on new opportunities for community growth and economic
development through preservation. For more information about the Saratoga Springs
Preservation Foundation, please visit www.saratogapreservation.org.
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Saratoga Springs Preservation Foundation
112 Spring Street, Suite 203 | Saratoga Springs, NY 12866
(518) 587-5030 | www.saratogapreservation.org
C. ART SHOW EVENT
TRASK: Preserving Saratoga Springs Through Art is a one-night only event at the historic
Canfield Casino in Saratoga Springs' Congress Park on Thursday, June 11, 2015 from
6:30-9:30PM.
Works will be displayed for the duration of the event only. All works submitted must be
available to be sold as part of the silent auction that evening.
Artists will receive 50% of proceeds from the sale of their works displayed and purchased at the
event, with the other half directly benefitting restoration projects, such as the Spirit of Life &
Spencer Trask Memorial, and ongoing preservation efforts. Artists may also choose to donate
100% of the proceeds of the sale of artwork to Saratoga Springs Preservation Foundation and
its’ continued efforts to preserve Saratoga Springs.
Sale of the artwork will take place through silent auction bids during a benefit cocktail reception
featuring live entertainment, hors d’oeuvres and the opportunity for guests to mingle with the
artists.
Accepted artists will receive one complimentary ticket and one discounted ticket and are
encouraged to attend the event. During the evening, judges will announce awards, cash prizes,
and honorable mentions.
The show will be hung and supervised by Saratoga Springs Preservation Foundation volunteers
and staff.
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Saratoga Springs Preservation Foundation
112 Spring Street, Suite 203 | Saratoga Springs, NY 12866
(518) 587-5030 | www.saratogapreservation.org
D. JUDGES
Each year, two judges are selected from the Capital-Saratoga Region to jury the TRASK Art Show
& Sale. Judges are selected based on the merit of their own artwork and contributions to the
regional visual art world as well as judges representing arts administration from art galleries,
museums, and other visual arts organizations. Judges are independent from the show and will
work together to aid the curation of the show and in selecting winners for prize awards and
honorable mentions.
Kristen Holler, Executive Director, Albany Barn
Kristen Holler is a native of the Capital Region who has worked with Albany Barn, Inc. in various
capacities since 2006, including as a founding board member and Director of Volunteer
Coordination. Ms. Holler received a B.S. in Community and Human Services Administration from
Empire State College. Professional experience includes several years in community and Human
Services with Schenectady ARC and Bethesda House of Schenectady, as well as 12 years in the
theatrical costuming industry with The Costumer, Inc. Ms. Holler is a member of the Society for
Human Resources Management, Capital District Human Resources Association, Women in
Development of Northeastern New York, and Zonta International.
WEBSITE: www.albanybarn.org
Tom Myott, Painter, Gallery Owner, and Art Teacher
Tom Myott is a working artist who co-established the Corner Gallery in the Glens Falls Shirt
Factory. Myott captures the action and vitality of each subject. The canvas comes alive with a
myriad of lush, vibrant color. Dots, dashes, and loose strokes are the genesis of his work. He
also creates panoramic landscapes and large portraits, working predominantly with acrylic paint
in a contemporary style, characterized by unique brush strokes and intense color. Thoroughbred
racing has been the primary subject of his painting. His large racing images have become the
coveted artwork of numerous private collections including a commission of the 2011 Belmont
Stakes winner, "Ruler On Ice".
Myott earned a B.S. in Education at SUNY Buffalo and a M.A. in Education at SUNY Plattsburg.
He resides in his hometown of South Glens Falls, NY, where he has also been a much-loved high
school art teacher since 1993.
WEBSITE : www.tmyottart.com
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Saratoga Springs Preservation Foundation
112 Spring Street, Suite 203 | Saratoga Springs, NY 12866
(518) 587-5030 | www.saratogapreservation.org
E. AWARDS
Best in Show Award with a cash prize of $500, other awards, cash prizes, and honorable
mentions will be given to top artists by the judges at the reception. Media exposure will
highlight the participants and winners, including print, TV, websites, and social media.
F. BACKGROUND
The Saratoga Springs Preservation Foundation located in Saratoga Springs, New York was founded as a
not-for-profit organization in 1977. Its mission is to promote the preservation and enhancement of the
architectural, cultural and landscaped heritage of Saratoga Springs. The Foundation does so through
advocacy, educational programs, special events and technical assistance.
During its early years the Foundation was instrumental in listing several neighborhoods of the city on the
National Register of Historic Places, comprising more than 1,250 individual structures. The Foundation
also implemented a façade easement program to restore and protect historic building facades of
downtown businesses. For more than 35 years the Foundation’s special initiatives have included:
advocacy to preserve and reuse the historic residences of the old Skidmore campus on Union Avenue,
Circular and Regent Streets; restoration of the Gideon Putnam Burial Ground; restoration and reuse of
the Adirondack Railroad Station at 117 Grand Avenue; survey the city’s historic buildings for
maintenance and condition issues resulting in a regularly updated endangered buildings list; renovation
and restoration of seven historic properties on Beekman Street as part of the New York State Main Street
Program; completing the cultural resources survey at the Saratoga Race Course; and most recently,
undertaking the restoration of the of the Spirit of Life and Spencer Trask Memorial in Congress Park in
partnership with the City of Saratoga Springs.
Efforts such as these have been possible because of the Foundation’s ability to secure government and
foundation grants as well as individual and business contributions. Each year the Foundation offers
educational programs and sponsors special events to foster an increased public awareness and
appreciation of the importance of historic preservation to our community’s quality of life. Examples
include: lectures throughout the year, regular “Preservation Matters” feature articles in The Saratogian,
the Summer Sunday Stroll Program, the Candlelight House Tour, and TRASK: Preserving Saratoga Springs
through Art.
The Foundation is membership-based with a professional full-time staff of two that is accountable to a
Board of Directors which meets monthly to provide strategic oversight and guidance, set policy, monitor
finances, and discuss program development and implementation. The 2015-2015 Board of Directors
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Saratoga Springs Preservation Foundation
112 Spring Street, Suite 203 | Saratoga Springs, NY 12866
(518) 587-5030 | www.saratogapreservation.org
includes representatives from the education, business, legal, planning and design, finance, and historic
preservation professions.
II. RULES
A. ELIGIBILITY
Artists of all abilities and age 18 years or older are eligible to enter. All entries must be original
works for sale to be considered. Each artist may submit up to three (3) entries in accordance
with the Entry Requirements outlined below.
Artwork should interpret the spirit of life in Saratoga Springs by addressing local history,
architecture, landscapes, culture, preservation, concepts of philanthropy, and generally the
spirit of Saratoga Springs. Interpretation of the theme may be broad or literal.
Artwork in any media will be considered. However, due to the limitations of the venue, video
and performance art cannot be accommodated. Please consider that while there is no
maximum size for submitted entries, extremely large or heavy works may be difficult to
accommodate and therefore may not be included in the show.
Entries will be reviewed by a selection panel for compliance with eligibility and entry
requirements. Entries will be selected based on technical merit, aesthetic quality, creativity, and
how well the subject interprets the theme. All decisions made by the selection panel are final.
Entry fees will not be refunded to those whose art is found not to meet the established criteria
due to the above reasons, or any other reason. Saratoga Springs Preservation Foundation
reserves the right to refuse entries at their own discretion.
B. SUMMARY OF ENTRY REQUIREMENTS
All entries must be received Monday, June 9, 2015 and must include the following:
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Non-refundable Entry Fee (refer to Section II. Part C below).
Work must be available for sale with 50% of proceeds to artist.
Submitted Online Entry and Agreement Form (refer to Entry Form section below).
A photo of each entered work (refer to Photos section below).
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Saratoga Springs Preservation Foundation
112 Spring Street, Suite 203 | Saratoga Springs, NY 12866
(518) 587-5030 | www.saratogapreservation.org
C. FEE
The entry fee is $25 per artist. This one-time $25 non-refundable entry fee covers the
submission of up to three works. All online entry forms must be accompanied by images and
payment information to be eligible for consideration. Entries by mail must include a check or
money order payable to “Saratoga Springs Preservation Foundation” or an approved credit card
number on the entry form in the space provided.
Online payment can be made using PayPal at the www.saratogapreservation.org online store.
Be sure to reference your PayPal transaction ID in your Entry Form in the space provided on
the entry form.
D. PHOTOS
All entries must include a photo of the artwork. Please avoid distracting backgrounds. Digital
photo files should be in JPEG format and no larger than 1MB. Each file must be identified by:
Artist's Name, Entry Number, Title, Medium, Date of Creation (for example: French_ Entry
1_Spirit of Life_Bronze_1915.jpg). Please email art images in JPEG format (no larger than 1MB)
to: trask@saratogapreservation.org (Subject: TRASK Image Entry).
Digital photos may be submitted on a CD or via email. Emailed digital photo files of artwork are
preferred, but 4” x 6” photos of each submitted work will also be accepted. Label each photo on
the back with the Artist’s Name, Title, Medium & Dimensions, and Date of Creation. Photos and
CDs will not be returned.
Images of submitted artwork may be displayed on the Saratoga Springs Preservation Foundation
and strategic partners’ websites, promotional items, press releases, and/or social media prior to
auction. This will give potential buyers additional time to preview works prior to bidding and will
give artists additional exposure. Artist will receive written credit for their work with all of the
above media items.
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Saratoga Springs Preservation Foundation
112 Spring Street, Suite 203 | Saratoga Springs, NY 12866
(518) 587-5030 | www.saratogapreservation.org
E. DROP-OFF & PICK-UP
Work must be delivered to the designated drop-off location the day prior to the event by the
artist and at the artist’s expense. Mailed or shipped works will not be accepted.
Works must be dropped off at the Canfield Casino on Wednesday, June 10, 2015 between
10:00AM and 5:00PM. Late works may not be accepted. Saratoga Springs Preservation
Foundation reserves the right to exclude entries that are not dropped off during the designated
drop-off times. Saratoga Springs Preservation Foundation, strategic partners, its successors and
assigns will not assume the liability for loss or damage. All costs for insurance, packing, shipping,
and/or delivery are the responsibility of the artist.
Artists must pick up work that is not sold at the close of the event. Any works that are left
behind at the close of the event will be available for last-minute pickup on Friday, June 12,
2015, between 10:00AM and 12:00PM at the Canfield Casino. Works left beyond the required
pick-up times are not the responsibility of the Canfield Casino, City of Saratoga Springs, Saratoga
Springs Preservation Foundation or its strategic partners.
F. DISPLAY
All selected works must arrive appropriately framed, matted and/or mounted and ready for
presentation or hanging. Two-dimensional work must be ready to hang with appropriate
hardware and wiring installed. Sculpture and other unframed art must be accompanied with the
necessary materials; please contact the Saratoga Springs Preservation Foundation for further
information. If necessary, any special installation instructions must accompany the accepted
works.
Saratoga Springs Preservation Foundation assumes total design control of the art show and
reserves the right to not display submitted works which are not appropriately framed, matted
and/or mounted.
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Saratoga Springs Preservation Foundation
112 Spring Street, Suite 203 | Saratoga Springs, NY 12866
(518) 587-5030 | www.saratogapreservation.org
G. ART SALES
Artists set all prices. The Trask Art Show is a fundraiser the continued conservation and
restoration of Saratoga Springs. Therefore, artists are encouraged to price their work to sell.
Artists are to provide an opening bid price and a retail sale price for each piece. The organizers
will set the bidding increments at their discretion.
HELPFUL GUIDELINES:
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Opening Bid Price—The price at which the bidding will begin on your piece at the silent
auction. The opening bid price should correspond to the lowest price you would accept
for the work. Art entered in similar events has been offered at a wide range of prices.
There is no low or high price limit, however artists should be aware that the average
price of art sold has been approximately $50—$400. Works of art that have been most
likely to sell have had opening bid prices under $200. Works priced higher than $900
have generally not sold well. Opening bid prices under $200 are suggested to increase
the likelihood of sale.
Retail Sale Price—Should be higher than the opening bid price and the price at which
the art would sell in a retail setting or gallery.
Closeout Price—If your artwork has not sold by a designated time, you may choose to
offer a closeout price so that the sale of your work may benefit the Restoration
fundraising campaign. This can be set at your discretion as the artist.
“Buy It Now” Price— Artwork will be assigned a “Buy It Now” price for the Sneak Peek
Preview Party, which will be a percentage ABOVE the retail sale price assigned by the
artist.
Buyers will purchase works through the silent auction process and will be checked out at
the event by the sales staff. Buyers will be allowed to take their purchased works at the
end of the event. Artists will receive 50% of the proceeds of any sales of their works,
unless the work has been fully donated. The artist gives the organizers the exclusive right
to sell exhibited work for the duration of the event. Payments to artists will be mailed
to the address provided on the entry form within 30 days of the event.
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Saratoga Springs Preservation Foundation
112 Spring Street, Suite 203 | Saratoga Springs, NY 12866
(518) 587-5030 | www.saratogapreservation.org
H. INVITATION
Accepted artists will receive one complimentary ticket to the TRASK Art Show & Sale reception
and silent auction. One additional ticket will be available to artists at a discounted rate. Any
additional tickets can be purchased at the regular cost.
I. ENTRY FORM CHECKLIST
 Fill out all fields in the TRASK Online Entry Form (see below if mailing your entry &
payment information).
 Indicate two prices for each work: 1. Opening Bid and 2. Retail Sale Price. Please refer to
pricing guidelines in Section G: Art Sales.
 Complete Title, Subject, Media and Dimensions, etc., for each work submitted. Frame
size should be provided for two-dimensional work. Depth and weight should be provided
for three-dimensional work.
 Review and agree to terms in the Agreement Section and Submit Online Form.
 Email art images in JPEG format & no larger than 1MB to:
trask@saratogapreservation.org (Subject: TRASK Image Entry).
 Include image(s) of ALL submitted works—digital preferred (or 4x6 photographs).
 If not submitting online, mail the completed Entry Form along with the $25 fee and
image(s)/photo(s) to:
Saratoga Springs Preservation Foundation
Attn: TRASK Entries
112 Spring Street, Suite 203
Saratoga Springs, New York 12866
ENTRY DEADLINE: Monday, May 26, 2015
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Saratoga Springs Preservation Foundation
112 Spring Street, Suite 203 | Saratoga Springs, NY 12866
(518) 587-5030 | www.saratogapreservation.org