Late Start, Early Release, Full Day Release Schedule Change Request Form
Principals: Use this form when you submit a proposed late start, early release or full day
release change to JCAC under CBA Article 10.2.4.f. Please read and follow the instructions
provided.
School:
Administrator:
Date submitted:
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1. Describe the proposed late start, early release or full day release schedule change. Please
indicate if this is intended to be a temporary or ongoing change.
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2. What is the purpose of the change? Please be specific.
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3. Explain the impact of the proposed schedule on instructional minutes/ student contact
time over the course of an academic year.
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4. Review Article 10.1.5 (text on next page). Under the proposed schedule, will teachers
receive the contractually guaranteed teacher preparation time?
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5. What is the impact on teacher time that is otherwise unscheduled (i.e., time outside the
student day that is typically used to meet a variety of professional obligations)?
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6. Elementary only: explain any impact on the hour of protected preparation time provided
in Article 10.1.5.e.
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7. Did you collaborate with site council to create this proposal? When?
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8. Describe the decision-making process with staff and the outcome of the vote:
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Please return the completed form to Christine Nesbit
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INSTRUCTIONS
July 1, 2015
To:
From:
Building Administrators
Christine Nesbit/
Re:
How to Process Requests to Change a Late Start, Early Release, or Full Day Release
Schedule at a School
Article 10.2.4.f of the Collective Bargaining Agreement between EEA and the District provides a
process when there is a building-based change to a student-day late-start, early-release, or full-day
release schedule.1 The following instructions apply to building administrators who want to make
such a change.
1. Consult with your supervisor about the need for a change and the details under
consideration. You should do this prior to having substantial conversations with your
teacher leadership team, teachers and site council.
2. Review and create a draft of Form 10.2.4.f (Form 10.2.4.f Schedule Change Request is
available on the HR website and is attached to these instructions).
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Review the contract terms relating to preparation time (see last page). The
process in Article 10.2.4.f may not be used in such a way that it violates the CBA.
Analyze the impact of the proposed schedule change on instructional minutes.
Any schedule changed, or maintained, must meet state-mandated minimum
instructional minutes. Review OAR 581-022-1620 (Required Instructional
Time) and OAR 581-022-1131 (Credit Options) as needed.
Schedule changes must be within the parameters of the Board-adopted
academic calendar.
At this stage, consult with transportation about the feasibility of the schedule
you are considering.
3. Present your instructional minutes analysis to Oscar Loureiro for review; you are
responsible for ensuring 100% accuracy in the analysis of instructional minutes, and
Oscar’s role is to provide a “check” at the District level of your analysis. Copy your
supervisor on your request to Oscar.
4. Collaborate with your teachers on the schedule change. Repeat steps above, as needed,
always keeping your supervisor apprised.
5. Present your proposed Form 10.2.4.f Schedule Change Request Site Council for
consideration and input. Site council should be given a meaningful opportunity to
collaborate on this schedule. Repeat steps above as needed.
This process does not apply to schedule changes other than changes to other than an individual school’s
change to a student day late-start, early-release or full-day release schedule. For example, it does not apply to
bell schedule changes to accommodate transportation needs. If you have questions about whether this
process applies in any given circumstance, please call Christine Nesbit, the Labor Relations Associate
Director.
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6. Present the completed proposed 10.2.4.f Schedule Change Request Form to your licensed
staff for a vote.
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The contract provides, “The schedule change must be approved by both the principal
and by a vote of at least 75% of the licensed bargaining unit members voting at the site
in support of the proposed change.”
Only licensed staff may vote
Licensed staff not then present do not have a vote
Best practice: do a confidential vote
7. Present the completed proposed 10.2.4.f Schedule Change Request Form to Christine Nesbit
and your supervisor. Christine will take it to JCAC.
8. Do NOT implement a schedule change prior to JCAC approval, and please allow sufficient
time for JCAC’s process. JCAC meets once every three weeks. Often JCAC members have
questions, and the process requires two JCAC meetings. In most years, your deadline to
submit the request to JCAC will be mid-April.
9. An administrator on JCAC will notify you of JCAC’s decision, and may implement the
schedule change after that.
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Excerpts of CBA
10.2.4.f. Except for the provisions of Article 10.1.5.e – Elementary Preparation Time, the following process
will be used to implement a schedule change for a school’s student-day late start, early release, or full day
release:
1. The principal, site council and licensed bargaining unit members will collaborate to create a late start, early
release, or full day release schedule change and forward the proposed change to JCAC.
2. JCAC will review the proposed schedule change and verify that the change does not violate the collective
bargaining agreement prior to implementation.
3. The schedule change must be approved by both the principal and by a vote of at least 75% of the licensed
bargaining unit members voting at the site in support of the schedule change.
4. Any schedule changed or maintained must meet the state-mandated minimum instructional minutes. If a
school schedule is found to not meet state-mandated minimum instructional minutes, the school will follow
the procedures of this section to implement a schedule change meeting state-mandated minimum
instructional minutes.
10.1.5 PREPARATION TIME: All unit members shall be provided at least one period of preparation time
during their work day.
a. Unit members shall not be assigned to supervise or instruct students during their preparation time.
b. Middle and high school unit members shall be guaranteed a preparation period during the instructional
day.
c. Elementary unit members shall have at least two hundred and forty (240) minutes of preparation per week,
with no daily portion smaller than twenty (20) continuous minutes. Every effort will be made to make the
daily preparation time thirty (30) continuous minutes in length. This 240 minutes is in addition to the one (1)
hour of uninterrupted preparation time in Section 10.1.5.e. These 240 minutes will include at least ninety
(90) minutes of preparation time during the student work day each week in blocks of not less than thirty (30)
minutes, which time will generally be used for individual planning and/or collaboration at the member’s
discretion. Elementary ESS members will continue to have 150 minutes of preparation time per week outside
the student day in addition to the hour provided in Article 10.1.5.e and the case management time in Article
13.8.7.
Elementary preparation time for 2014-15 and 2015-16 will be as provided in Appendix F.
d. When an administrator initiates and assigns unit members to work during their preparation period, they
are paid at their prorated per diem rate.
e. The purpose of Section “e” is to have elementary schools schedule an hour of continuous preparation time
for bargaining unit members. Each elementary school bargaining unit member shall have a continuous hour
per week of preparation time during the normal student day. Student instructional time must meet or exceed
state standards. The school administration will schedule required meetings at times other than during this
additional hour of preparation time. This hour of preparation time must be continuous except as provided
below.
1. A school may adopt a plan for a non-continuous hour of preparation time if the school bargaining
unit staff members and administration adopt the schedule by consensus, and the length of the student
instructional day is not increased for the purpose of adding the hour. The non-continuous schedule must have
a clear benefit for the school’s program and every effort must be made to minimize the impact on the school’s
normal class size.
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