Embassy of India
Kathmandu
TENDER NOTICE for Water Treatment Plant and Sewage Treatment Plants
Sealed and separate tenders are invited in two bid system (Technical and
financial) directly from reputed and experienced bidders for annual
maintenance contract of Water Treatment Plant and Sewage Treatment
Plants in Embassy’s complex. The last date of receipt of offer in sealed
envelope is on or before 23rd February 2015 upto 1700 hrs. Interested
parties are requested to contact Second Secretary (Admn, Estt & Proj),
Embassy of India, Kathmandu (Ph. 01-4434276/4412374 & 01-4410900 ext.
4179/4133) from 02nd February 2015 onwards between 10.00 A.M. to 4.00
P.M. for visit on site and getting detailed scope of work, Evaluation criteria etc.
Kat/Estt/872/03/2014
Sd/(Head of Chancery)
ANNEXURE'A'
BRIEF DESCRIPTION OF VARIOUS INSTALLATIONS
A.
(I)
EXISTING WATER TREATMENT PLANT:PRESENT SCHEME:- Raw water tank- Alum dosing-Pressure sand filter-Softener-Dual media
Filter-Ammonia exchanger-Degassing tower-Soda ash dosing-Treated water tank.
(ii)
BRIEF DESCRIPTION OF FILTERS (ION EXCHANGE MAKE):a.
Pressure Sand Filter(2)-Dia-30", Height-72",Media Layer-Iron/Gravel/Fine Sand- 400/100/400
MM
b.
Water Softener(2)-Dia-21",Height-62",Resin Volume-300 ltrs; Regnerant Type-NaCl Regenerant
per Regeneration Cycle-48kg; Output Between Regeneration-60,0000 ltrs.
c.
Dual Media Filter (DMF-85) (2) -Dia-24",Height-72"; Filter Media-550 kg.
d.
Ammonia Exchanger (2)– size-21"x62",-Filter media-Resin 225H (300 ltrs) Regenerate
Type-HCL; Regenerate per Regeneration Cycle-72ltrs(Every Fortnight)
e.
Degasification System (2)(DGT Module-350; Height-1600; Capacity-6-9 m3/hr.
(iii)
VARIOUS TYPES OF PUMPS (MOTOR RATINGS)a.
Filter Feed Pump (4 Nos.)-1.5 KW; (1No,)-5.5 KW
b.
Horticulture Pump(2 Nos.)-1.5 KW
c.
Main Fire Pump (1 No.) -37 KW
d.
Jockey Pump (1 No.)-5.5 KW
e.
Diesel Engine Pump (1 No.)-4.4 KW
f.
Booster Pumps (3 Nos.)- 4.0 KW
g.
Dosing Pumps (4 Nos.)-80 W
h.
Ammonia Plant Pump (4 Nos.)-746 W
i.
Ammonia Plan Blower (2 No.)- 180 W
(iv)
ELECTRIC PANELS.
a.
Main Feeder Panel
b.
Control Panel for Horticulture Pump
c.
Control Panel for Deep Tube well
d.
Control Panel for Filter Feed Pump
e.
PLC Control Panel for Booster Pumping System
f.
Control Panel for Fire Fighting Pumps
B.
EXISTING SEWAGE TREATMET PLANT (THREE NOS.)
(I)
Activated Carbon Filter (Down Flow Type)-Dia-300: Height-1400
(ii)
Air Blower (Motor-3HP)-2 Nos.
(iii)
Various Types of Pumps (Motor Ratings)a.
Effluent/Sewage Pump (1 No.)-750 W
b.
Sludge Pump (1 No.)-750 W
c.
Filter Feed Pump (1 No.)- 750 W
d.
Chlorine Dosing Pump (1 No.)-250 W
e.
Sump Pump (1 No.)-1.1 KW
f.
Treated Water/Horticulture Supply Pump (2 Nos.)-5.5 KW
g.
Hydraulic Press Pump ( 1 No.)- 1.50 KW
(iv)
Electric Control Panel-One No.
C. REFLECTING POOL.
(i)
Electric Control Panel-One No.
(ii)
Various Types of Pumps (Motor Ratings)a.
b.
c.
2.0 HP- 2 Nos.
2.5 HP- 1 No.
0.5 HP- 2 Nos.
ANNEXURE'B'
SCOPE OF WORK
It includes the following1. Maintenance of all pumps, dosing pump, PVC tank, rota meters, pH value meters TDS meter,
charts/drawing of various treatment processes and their sequence, water testing kit, sampling
of water both at source as well in pump house for treated water, water level indicators for all
three underground tanks etc. installed in WTP/STP/Reflecting pool.
2. Replacement, if required, of all ineffective media & resins in treatment filters.
3. Replacement/repair, if any, is required the same has to be carried out within a week after the
award of contract.
4. Chlorine dosing pump with PVC tank for bacteria removal & disinfection.
5. To maintain water quality with economical chemical dosage in treatment processes.
6. All the pumps/motors should be property greased & serviced and defective parts replaced.
7. All the equipments should be checked and defective parts replaced.
8. All electrical panels should be property checked and repairs or change of defective parts should
be undertaken.
9. Arrangements should be made for easy sampling of water both at sources as well as in pump
house for treated water after the treatment process is over.
10. Cleaning and disinfection of all three underground tanks on quarterly basis.
11. Chemicals required for dosing shall be supplied by Embassy of India.
12. Operation & maintenance staff should be trained for proper dosing of chemicals for water
treatment plant, sewage treatment plants & reflecting pool.
13. Monthly visits should be undertaken by trained technical persons to check all the pumps,
electrical panels, treatment filters and other accessories. The technical visits should be got
verified from JE(Elect) & JE(M).
14. To hand over WTP/STP/reflecting pool including all equipment in working conditions after the
expiry of Annual Maintenance Contract, the Handing over/Taking over report will be prepared
by the company after physical verification in the presence of JE(M) and JE(Elct) and duly signed
and certified by all the three parties [Company representative, JE(M) and JE(Elct)]
ANNEXUR'C'
TERMS & CONDTIONS
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
All the rates should be quoted Nepali Rupee. (The rates should be quoted both in figures as well
As words. =1.00 Indian Rupee=1.60 nepali rupees)
The rates are net and nothing extra is payable over the quoted rates.
10% security deposit shall be deducted from the gross amount. This is payable after one year of
completion work.
AMC amount is payable after every three months subject to satisfactory service and certified by
JE(E) and JE(M).
The quantity of resins or media mentioned in the quotation should brought to site and shown to
the Engineer in Charge . Quantity remaining unutilized shall not be paid for and necessary
deduction shall be made from the bill. Addition quantity, if any, required beyond the quantity
mentioned in the quotation shall be provided by the agency free of cost.
The quotation should include the quantity and cost of all media, resins, spares, parts,
accessories required for the work. Spares or equipment not provided shall not be paid for.
additional spares, parts, equipments, etc. required during execution of work shall also not be
Paid for and these have to be provided free of cost by the agency.
Parts replaced/repaired should carry one year free replacement warrantee from the agency.
Additional spares, if required, due to damage or malfunctioning of any equipment, one month
after completion of work shall be paid for by the Mission. Any spare part required within one
month of completion has to be provided by the agency free of cost.
All the modifications and repairs should be carried out with original spares from original
manufactures. These should be got approved from the Engineer-in-Charge [JE(M) and JE(E)].
Payment shall be released only after the test result from a reputed Testing Laboratory confirms
the quality of treated water as per WHO norms.
Mission will get the quality of treated water tested from reputed Laboratories every three
Months beginning with completion of work. In case, the samples fail the desired quality
Standards, the cost of testing shall be recovered from the agency. The agency will then take
Necessary measures to achieve the desired quality of treated water and get the treated water
tested from the reputed Lab. at its own cost. Treated water means treated drinking water as
well as treated sewage water.
All statutory taxes shall be paid by the agency to concerned tax authorities on its own.
Necessary TDS, if any, required as per Rules will be deducted from the payments made to
agency for the work. Nothing extra will be paid in any circumstance.
The agencies should provide details of similar works executed with Govt., local bodies & large
reputed institutions along with the quotations..
Embassy of India reserves the right to reject any or all the quotations without assigning any
reason.
Incomplete quotations shall be summarily rejected.
Pre-Qualification/Evaluation/Exclusion Criteria
Sl
Particulars
Details
Evaluation Marks
1
Experience
(a) The company/contractor should have at
least seven years experience in security
system works including supply of spares and
installation & maintenance of all allied
security system.
03
(b) Preference will be given to those
company/contractors which has experience
in working with Diplomatic Missions/Govt.
Departments/Hotels
02
2
Registration No.
The company/contractor should have a valid
Registration Number either in India and/or
Nepal
01
3
Minimum Wages
The
contractor
will
provide
Certificate/undertaking that he will pay not
less than minimum wages fixed by GON
01
4
Turnover
The contractor should have a minimum
turnover of IRs. 7.5 lakhs per year or
equivalent in Nepalese Rupees
02
5
VAT
Certificate that company/contractor pays
VAT regularly and their VAT dues are cleared
either in India and/or Nepal
01
NOTE : Unprecedented situation : If after opening of financial bids it is found that there are
more than one lowest bidders, in that case preference will be given to those contractors which
scores more evaluation marks in the technical bids.
Minimum 70% examination mark is required to shortlist the firms for opening of financial bids