United Nations Development Programme
Country: Ukraine
Project document
Project Title:
Black Sea People Living Histories
Expected CP Outcome(s):
UNDAF/CPD outcome 3. Improved access to and utilization of quality
Implementing Partners:
health, education and social services.
UNDP, Ministry of Culture of the Autonomous Republic of Crimea
(Ukraine), “Crimean Initiative Foundation” (Ukraine), The European Centre
for Diversity (Romania), The Fund for cultural initiatives “The World as the
Mirror for Moldova” (Moldova)
Brief Description
The project is a cross-border (Ukraine, Romania, Moldova) initiative aimed to establish a strong network of
actors able to discover and preserve cultural heritage, through the cooperative collection, storage and
promotion of the regional history. The project will contribute to building capacities of rural libraries as a
development centre, through strengthening their function as the place for collection and storage of local history
and knowledge. Projects aims to:
1) To enhance cross-border cooperation/network of civil society, government institutions and scientists of
Romania, Ukraine and Moldova aimed at implementation of cultural and educational initiatives (in the
sphere of living history)
2) To establish tools for collecting, storing and dissemination of oral histories
3) To increase awareness of residents in targeted countries and abroad about local history and impact of
national events on people, cultural traditions, gender issues
Programme Period:
2012-2016
CPAP Programme Component: UNDP interventions
in the Autonomous Republic of Crimea (ARC), the
Chernobyl affected areas, and promotion and
dissemination of local knowledge
Atlas Award ID:
Start date:
End Date
PAC Meeting Date
______________
1 January 2014
31 December 2015
______________
Management Arrangements
NIM
2013 AWP budget:
Total resources required USD 372,675.47 ($
274,289.15)
Total allocated resources: USD 372,675.50 (EURO
274,289.15)

Regular (TRAC)
$ 32,060.66

Other:
o Donor (EU)
$ 340,614.81
o Government
_________
In-kind Contributions:
Agreed by UNDP:
Agreed by the Ministry of Culture of the Autonomous Republic of Crimea
1
I.
SITUATION ANALYSIS
I.1. Pre-project situation in the target countries
Pre-project situation with cross-border cooperation among the Black Sea countries is rather
inadequate. While relationships between Moldova and Romania are close, Southern territories of
Ukraine (Crimea) are non-present in the cooperation (only Western oblasts of Ukraine cooperate
with Romania and Moldova). In the Autonomous Republic of Crimea no common cultural projects
are known (except limited cooperation between Crimean Tatars and Tatars in Romania).
All targeted regions are multicultural societies (eg. in Moldova, Moldovans make 75.8%, Ukrainians8.4%, Russians 5.9%, in Crimea – Russians make 58%, Ukraians 24%, Crimean Tatars 12%, in
Romania (South East area) the largest groups are Romanians (95%), Roma (1.7% - around 46,590),
Turks (1%), Russians-Lipovenians (0,9%) and Tatars (0.9%)). South East region regarded one of the
most diverse in Romania. Interethnic stability is an important prerequisite for the socio economic
development, and is among the highest priorities of governments in the targeted countries. In some
places like Crimea interethnic situation is stable, though has some potential to worsen under various
political circumstances.
However, the ethnicity is not the only dimension of the multicultural societies, which is composed of
various societal, religious groups – and understanding this diversity is very important for this Project.
The Project addresses also the issue of weakened communication and relationships between the
older and younger generations. Changes in the lifestyles due to modernization, communist rule,
various stereotypes (including gender) and importantly cultural heritage are not known to the
younger generation. Mobility of modern societies leads to a reluctance of people not only on to
know the history of neighbors but also their own history. Perception of the history, memories of
individuals though may differ from the official version of history promoted in school handbooks.
Preservation of the oral heritage and dissemination it within the countires and among neighbors is
an important element of the cultural heritage, understanding people’s own history, and history of
their neighbours.
At this stage no systematized efforts to collect oral histories were made in targeted countries, there
are evidences that small-scale researches were made by social scientists. Some initiatives were
conducted, for example, in Crimea a project “Do not forget” collected around 400 histories, however
the initiatve was not methodologically sound, and touched only one aspect of the Crimean history.
In Moldova there are some initiatives to involve some of such histories in the format of
documentaries and outgoing programs with students and scientists, to popularize hisrorical and
cultural heritage of this region. This set of projects aim to integrate the poliethnic history of people
who live here, to actualize the country’s past in perspective of the current ethno-cultural situation.
Moldovans, Bulgarians, Gagauz, Russians, Ukrainians, Armenians, Poles – for many of them this
territory has become their homeland. These initiatives are however sporadic. In Romania, Tulcea
County is defined by its cultural diversity and ethnic heritage. In the past years the multicultural
environment attracted more initiatives towards promoting local histories and ethnic diversity.
However there is a constant need of improving the methods through which multiculturalism is
promoted and valued.
One of institutions which may become a centre to collect, keep and popularize local history is a rural
libarary. This role is underlined in the UNESCO manifesto – the library should “foster inter-cultural
dialogue and favour cultural diversity”, “support the oral tradition”; “ensure access for citizens to all
sorts of community information”. Rural libraries in the targeted countries, however, have limited
capacities to perform this function (only some of them are well-equipped, and have access to
Internet; librarians lack community mobilization skills and knowledge on various methodologies
related to the oral tradition collection).
Rural libraries network is relatively well maintained in the Ukraine, Romania and Moldova. Some
international projects (e.g. Bibliomist in Ukraine) supported enhancement of capacities of libraries,
but did it from perspective different from the perspectives of this project.
2
I.2. General development challenges in Crimea
UNDP’s experience in Ukraine and in Crimea in particular shows that regional authorities remain
ineffective in initiating and implementing systemic development solutions. This situation is due to
several factors, such as a lack of appropriate administrative reform (e.g. weakness of selfgovernment compared to the state administration “vertical”, budgeting system), insufficient human
resources, which are often of low capacities, bureaucratic routine and inertia.
Crimea, as the rest of Ukraine, faces several key development challenges, including weak legal
framework, overregulation, overlapping of competencies, centralized solutions, and frequent
discrepancies between the existing legal framework and practice (capacities) of the authorities to
implement the law. Ineffective governance problems lead to a number of specific problems in the
economic and social life. In the context of this Project the following challenges are of particular
importance:




Poverty and development disparities between the urban and rural areas. The poverty level
in Crimea currently reaches 25.4%1, but its distribution is uneven territorially. Rural residents
are specifically under the risk of acute social exclusion – rural households make 48.3% of all
households found in acute socially exclusion, and the risk of total social exclusion faced by
rural household is 155.6%, which is nearly 3 times higher than the risk faced by large cities’
household2. According to a research commissioned by UNDP in 2009, the poverty level in
rural areas of Crimea is 12% higher than in towns. Most importantly the residents of rural
territories face the “poverty of opportunities” – i.e. lack of access to information, proper
health-care, education, effective transport etc.
Uncompetitive economy. Economic development in Crimea (as in the rest of Ukraine) is
hampered by an unfavourable business and investment climate3, unstable and nontransparent land resource policies, and omnipresent corruption, as well as by weak linkages
between science and business, etc.
Diversity management problems. The Government of Ukraine has insufficient capacities to
deal with cultural diversity in sensitive regions such as Crimea. In Crimea ethnic and religious
diversity leads to protest activities with regard to land distribution, educational rights, and
use of language, FDP state programme implementation, use of religious symbols in public
space and others.
Weak civil society, and low capacity of human potential at the regional level – expert and
analytical potential, as well as capacities of local leaders remain fairly low; the expert market
is shallow and narrow in terms of specialist topics covered, while local leaders are often
unable to strategically plan, fundraise, implement and monitor development initiatives (this
also includes a general lack of skills to analyse, communicate, resource mobilize, and
cooperate with authorities).
I.3. UNDP involvement in Crimea
UNDP presence in Crimea goes back to 1995, which since that time implemented a large number of
projects. The project areas covered, among others, good governance, community development,
decentralization, strategic planning, regional development, gender equity, municipal governance
and sustainable development. Currently there are several UNDP projects operating in Crimea –
Community Based Approach to Local Development, Young Football Volunteers, Sustainable
Development in Crimea, Black Sea Box, Rule of Law in Public Administration, Human Security
Monitoring and Public Dialogue in Crimea.
1
Data of Ministry of the Labour and Social Policy of Crimea. The relevant indicator for Ukraine is 24.1%. The poverty depth
(which is the statistical deviation of incomes from the legally defined poverty line) equals to 22.4% in Crimea, and 20.9% in
Ukraine
2
Ukraine: Towards Social Inclusion. National Human Development Report 2011, p.99.
3
Ukraine continuously ranks low (145 out of 183 ranked countries) in annual Doing Business ranking, which assesses
country’s indicators against 9 procedures related to e.g. starting a business, dealing with construction permits, registering
property, getting credit etc.
3
UNDP established its Sub-office in Crimea in December 2010. The UNDP Sub-Office in Crimea is
dedicated to promoting innovative solutions at the regional level, which can contribute to an
enhancement of policy-making capacities of Crimean government, by testing concepts/models of
local development, presenting results and promoting them for further funding. The Sub-Office has
established a strong network of partnerships with the republican and local government, and works
closely with them to look for critical areas of support and develop partnership for the
implementation of development initiatives in the region.
In particular, UNDP has, over the years and through various actions and projects, sensitized its
partners (government and NGOs) on the specific needs of rural areas. In Crimea, since 2002, UNDP,
with multi-donor funding, through its Crimea Integration and Development Programme (CIDP) has
tested a community mobilisation approach through a range of community mobilisation projects
which were aimed at improving rural water supply systems, public and social infrastructures and
more recently supporting villages’ households in setting up small farming cooperatives. Since 2008,
UNDP, with European Union and Government’s support and funding, has successfully scaled up its
community-based local development approach to all oblasts of Ukraine (including the ARC). The
scaled-up initiative continues to put forward and promote a sectoral approach to development, that
of improving rural livelihoods.
I.4. Selection of countries and partner organizations
To meet the call for proposals requirements – to ensure the cross-border impact of the project –
partners from 2 countries, Moldova and Romania were selected. Call for Proposals required
participation of at least one EU member state, and at least one country from the Black Sea Basin.
After series of consultations, both with UNDP COs in respective countries civil society organizations
– partners of the project - from Romania and Moldova were selected. This project will operate in the
National Implementation Modality with the Ministry of Culture of the Autonomous Republic of
Crimea. At the same time UNDP in Ukraine has conducted the capacity assessment of partner CSOs
in Ukraine, Romania and Moldova. To ensure transparency of the selection of partners in the
project, UNDP Sub-office in Crimea and relevant UNDP offices in partner countries conducted a
mapping of non-governmental organizations. Several criteria for the assessment were established
according to the CSO Capacity Tool: 1) Track record of the organization, 2) Mandate and the
relevance of the organization’s profile to the project topic; political neutrality, 3) Experience in
working with government, 4) Technical, management and financial capacities 5) Administrative
capacities, 6) Prior experience of working with UNDP and/or international
organizations/programmes, 7) Clarity of the legal status of an organization. 8) Location of the
organization in the area covered by the Black Sea Cross-Border Cooperation. For example, in Crimea
7 organizations were considered:
1. Independent information-analytical agency
2. Centre of independent political researchers and journalists
3. Regional resource agency “Crimea-Perspective”
4. Crimean Initiative Foundation
5. Foundation for support of civic initiatives “Yedineniye”
6. Centre for Socio-Political initiatives
7. Center of political analyses and forecasting “Crimea”
Having analyzed their strengths and weaknesses, UNDP in Ukraine, and UNDP COs in relevant
countries has selected to partner with following CSOs: Crimean Initiative Foundation (Ukraine,
Crimea), The European Centre for Diversity (Romania), The Fund for cultural initiatives “The World
as the Mirror for Moldova” (Moldova). All selected organizations have: 1) necessary resources and
expertise to implement the project on the ground, 2) proven track record of successful initiatives
implemented in this area; 3) proven track record of cooperating with international projects and
programmes, 4) strong partnerships with local authorities to enable achieving the sustainable
results, 5) clear legal status.
4
II.
PROJECT STRATEGY
II.1. Goal and purpose of the project
The project’s goal is established as follows:
Output 1. A strong network of actors able to discover and preserve cultural heritage, through
the cooperative collection, storage and promotion of the regional history established
The project will achieve its goals through four Activities (related to the Groups of actions in the
Application Form):
Activity 1: Enhancement of cross-border cooperation/network of civil society, government
institutions and scientists
Implementation of the project will enable to set the people-to-people relationships between various
groups of people – authorities, NGO leaders, youth, and build a platform of cooperation between
institutions like libraries, schools and non-governmental organizations. Contacts and networks
established will enable the cooperation of partners and beneficiares after Project’s end. The project
will contribute to the preservation of cultural heritage through discovering the living histories, oral
stories (memories) of the older generation. The set of oral histories collected and transcribed will be
analysed and discussed by social scientists on the international meeting – the final conference will
have a scientific “module” (where scientsts will present and discuss results of local seminars, and
exchange opinions about the discourse, social memory problems etc.). 3 living history competitions
will be held on local level and one on the international level. The effectiveness of the network both
within as well as beyond the project will rely on the increased capacities of partners to cooperate
between themselves, established internetbased tools for collecting, storing and sharing the stories
in 3 languages.
This Activity unites all actions having direct international dimensions within the project international events/cooperative actions, cooperative decision making (note: international visibility
actions will be presented in a separate). This Activity will aim at establishing the durable network of
actors, exchange of information, and will enable people to implement further joint cultural and
educational initiatives.
This Activity is closely linked with all other Activities. International meeting on methodology will set
the standards for trainings and collection conducted on a national level (within Activity 2);
international competition will rely upon results of local competitions; the final international meeting
will include debate of local social scientists, which will use and present/discuss results of local
seminars; the internet database created will incorporate transcribed documents, publish the book
(from Activity 3)
Under this Activity each partner will be responsible for delegating participants to international
meetings, coordinating the organizational/logistical issues on the ground. Equal participation in
decision making will be ensured (all decisions taken unanimously) – in case of methodology,
international dimension of PR campaign, logo, website etc. Each partner will propose international
jury members. Depending on the venue of each of 3 planned international meeting the country
partner (coordinated by the UNDP) will be responsible for organizing the event from the logistical
point of view. The UNDP will play the overall coordination role and ensure financial flows to
partners.
Currently cooperation between Southern Ukraine (and Crimea in particular) Romania and Moldova
is extremely weak. Changing this state of matters needs gradual establishment of strong ties
between organizations, and this Activity is directed to it. The Activity will set the cooperation
standards, communication channels, and encourage people to find partners in other countries for
common implementation of initiatives in the sphere of culture and education.
Activity 2: Tools and capacities for collecting, storing and dissemination of oral histories
This activity will contribute to better knowledge of the region’s history, interethnic reapprochement,
promotion of “small homelands” internationally, intercultural exchange especially among youth and
rural residents.
5
The project promotes the establishment of the tools for collecting the people‟s stories
(methodology and trainings for potential participants), storing (internet-based database of
transcribed documents and audio-files) and dissemination (hard-copy publication of the winning
stories, special exhibitions in libraries, dedicated issues of school newspapers, TV reportages,
publications in the social media etc). The massive campaign will contribute to better understanding
of people of various nationalities, and thus contribute to the improvement of interethnic relations,
intergenerational understanding, will promote “small homelands” internationally. The Living History
competitions, international meetings of the Board, as well as scientists will contribute to the better
understanding of each other‟s histories, cultural traditions and gender issues in all 3 targeted
countries and regions. The collection campaign which will aim at gathering no less than 900 stories
in local languages will be an event in itself and bring attention of populations and media. The further
dissemination/awareness raising elements will include the award ceremonies, publication, internet
database with the histories, scientific local seminars, publications – all these will enhance the
awareness of people about cultural traditions and historical destinies, legacy of communism,
interethnic relations in the target countries.
This Activity unites events and actions having local (national, regional) dimension of the project. It is
aimed to perform the ground-work in each country/region to collect the living histories (training,
collection, transcription etc.).
This Activity is closely connected to other Activities – it provides results to be used on international
level. It takes usage of the methodologies worked out within GAs, the results of collection are used
for publication and dissemination activities on national and international levels (Activity 3); local
scientific seminars are preparation to the international events.
Taking the nature of this Project each partner under this Group of Activities will be responsible for
implementing all actions on the national level (cooperating and negotiating various details with their
partners), i.e. each partner will be responsible for conducting local competitions, selection of
national jury, organizing local seminars, and conducting trainings.
This Activity unites events and actions having local (national, regional) dimension of the project and
is aimed to create local capacities in implementing cultural and historical initiatives through joint
efforts of public authorities, and institutions (schools, libraries), civil society and academia. This
Project creates the basis for cross-border sharing experience which takes place in the Activity
Activity 3: Awarness and visibility
This is cross-cutting Activity which takes place both on international and national levels. The Activity
is aimed to ensure the visibility of the project (and the donor), as well as to increase awareness about
results of the project and capitalize upon them for further activities.
This Activity is interlinked with the Activity 1 and Activity 2, as it ensures information support, PR of
activities conducted within these Groups of Activities.
Each partner will actively contribute to the design of a strategy of awareness raising campaign. It will
be responsible for direct implemention of the local dimension of the visibility and awareness raising
campaign, and will be responsible for taking part in the decision-making, implementation and
control of activities conducted at international level (partners will have to approve, for instance, the
design of a book, contribution to the social network, dissemination of information in their respective
countries etc.)
II.2. Activity deliverables and actions envisaged
Activity 1 - Enhancing cross-border cooperation/network of civil society, government
institutions and scientists of Romania, Ukraine and Moldova (International component)
The key deliverables of this Activity will include: (a) No less than 3 international events with
participation of no less than 90 participants from 3 countries will be conducted, (b) an 1 international
6
database will be established, an international methodology and living history collection framework
will be established.
The main action results of this Activity will be: (a) Networks of scientists, civil society organizations,
authorities, youth (students) in the sphere of culture/education established; (b) cooperation
between institutions and people will be improvied; (c) the sustainability of the network will be
ensured, (d) the knowledge about neighboring countries enhanced; (e) the understanding of each
other histories will be improved; (f) the capacities of local authorities, civil society organizations and
other bodies to conduct initiatives in the sphere of culture/education - and having international
partners – will be enhanced
Actions envisaged within this Activity include:
Action 1: To organize and conduct international meeting of partners and stakeholders to discuss
competition rules and methodology – 3 days for no less than 25 participants in Romania
Action 2: To establish the cross-border database of historical memories (later published in the
internet – see Activity 3), consisting of no less than 900 stories
Action 3: To establish a cross-border on-line communication tools (social networks)
Action 4: To organize and run International competition Black Sea Living history
Action 5: To organize the final international meeting (sums up international eslts, main conclusion,
evaluation, pland for future actions, sustainability mechanisms, results of local scientific seminars
are presented internationally) – 5 daysfor no less than 45 participants from target countries (in
Crimea)
Activity 2 - Establishing tools and increase local capacities for collecting, storing and
dissemination of oral histories (National component)
The planned deliverables of this Activity will include: no less than 90 trainings on methodology and
research are conducted; no less than 900 stories collected, transcribed and sent to competition; no
less than 3 competitions in 3 target countries and regions conducted; no less than 2 local scientific
seminars conducted.
Under this Activity, the following action results are expected to be achieved: increase of knowledge
about local living history; enhanced writing skills of participants; improved dialogue between ethnic
groups; promotion of “small homelands” internationally; enabled inter-cultural and inter-age
exchange; awareness of the history and cultural heritage/traditions about each other increase;
awareness of gender issues in the region increased; Libraries and schools are increasingly become
the information-cultural centres (especially in rural areas).
Actions within this Activity include:
Action 1: To organize and carry out an information campaign about the project – no less than 3
publications in media about the project start
Action 2: To organize and conduct 6 local meetings of stakeholders and partners to prepare for
international meeting (working out their drafts and proposals for methodology etc.)
Action 3: To organize and carry out 90 trainings for potential collectors, library employees, teachers
and journalists (30 in each country)– which will effect in setting the network of local stories collectors
Action 4: To conduct local competition in Romania (includes: selection of local jury, announcements,
prize ceremonies etc.)
Action 5: To conduct local competition in Moldova
Action 6: To conduct local competition in Ukraine (Crimea)
Action 7: To conduct 2 local seminars of local scientific associations in each country (groups, circles)
to discuss results of the competitions, their implications etc. Participants will prepare presentations
7
(analyses) and/or essays/articles on the topic of living history which will be presented on the
international meeting.
Activity 3 - Awarness raising and Visibility of the Project
The planned deliverables of the Activity include: a publication of winning stories in national
languages of partners – 1500 copies (500 in each language); no less than 90 presentations in
libraries, schools; no less than 15 school newspaper articles dedicated to the living histories and the
competition; no less than 15 publications in local and national press are published; no less than 3
films on the stories are prepared, popularised by a website and a social network. Indicators include
also no less than 60 articles and publications (including video) in various media appeared, and no less
than 500 visits per month on the Project’s website (which includes the database of stories) in last 2
months of the project.
The key action results to be achieved through the implementation of this Activity will include:
increasing number of people visiting libraries; increased awareness of history, cultural
heritage/traditions of various ethnic groups.
The following Actions are envisaged under this Activity:
Action 1: To organize three language versions of a publication with results of the competitions
Action 2: To organize special exhibitions in libraries; presentations of the results of the project
(stories and databases) in libraries
Action 3: To organize publications in school newspapers
Action 4: To oranise publications in local and national press – both before, during and after the
competition – PR campaigns around each local competition and international competition
Action 5: To develop 3 films and show them on local TV
Action 6: To set up and maintain a specialized website (of subwebsite under the site of a partner)
which includes ensures an access to a database of stories, and might ensure publication of new
stories after the Project termination. The websites itself will be advertised widely
Action 7: To promote the project in social networks
II.3. Project’s partners, beneficiaries and recipients
The Project’s partners are: Ministry of Culture of the Autonomous Republic of Crimea (Ukraine),
Crimean Initiative Foundation (Ukraine, Crimea), The European Centre for Diversity (Romania), The
Fund for cultural initiatives “ The World as the Mirror for Moldova” (Moldova). Selection of CSOs was
presented above (see I.4).
The beneficiaries of the project include:
1. National and regional authorities responsible for the education, promotion of history,
culture and traditions
2. Cultural and educational institutions, including: libraries (especially rural ones), schools,
local museums
3. Non-governmental organizations working in the area of interethnic relations, education,
youth development, youth/school media (school newspapers),
4. Associations of researchers/social scientists (historians, sociologists)
Project recipients will be:
1. Libraries
2. School youth and teachers
3. Museums
4. University students
5. Associations of social scientists in targeted countries; social scientists
8
6.
Journalists
9
III. RESULTS AND RESOURCES FRAMEWORK
Intended Outcome as stated in the Country Programme Results and Resource Framework:
UNDAF/CPD outcome 3. Improved access to and utilization of quality health, education and social services.
Outcome indicators as stated in the Country Programme Results and Resources Framework, including baseline and targets:
Indicator: Number of communities with improved access to health and social services.
Baseline: 750 communities (Ukraine)
Target: Add 600 communities (Ukraine)
Applicable Key Result Area:
1)
2)
UNDP interventions in the Autonomous Republic of Crimea (ARC), the Chernobyl affected areas, and promotion and dissemination of local knowledge;
Sustained economic growth, poverty reduction and social development
Partnership Strategy: Through close cooperation with the Ministry of culture of the Autonomous Republic of Crimea, Crimea Initiative NGO, The European Centre for Diversity,
The Fund for cultural initiatives “The World as the Mirror for Moldova the project will seek opportunities for partnership with all relevant stakeholders.
Project title and ID (ATLAS Award ID): Sustainable development of Crimea: transformation models for rural territories and advisory services
INTENDED OUTPUTS
Output 1. A strong network of actors able to discover and
preserve cultural heritage, through the cooperative
collection, storage and promotion of the regional history
established
Baseline: Current cooperation between Southern Ukraine
(and Crimea in particular) Romania and Moldova is
extremely weak. There are no cooperative standards,
communication channels, and people are not encouraged
to find partners in other countries for common
implementation of initiatives in the sphere of local
development
No internationally discussed and approved tools collecting,
stroing and dissemination of oral histories are existing in
target countries. Capacities of local actors in this sphere are
low
No awareness raising and visibility actions are performed
OUTPUT TARGETS FOR
(YEARS)
Year 2013
1. No less than one
partnership created
2. No less than 30 cultural
agencies (rural libraries) –
30 in each country
3. No less than 30 schools
(30 in each country)
4. No less than 400
citizens/students/school
students
5. No less than 30 media
products
6. No less than 8000
residents
Indicators
Year 2014
INDICATIVE ACTIVITIES
RESPONSIBLE
PARTIES
Activity 1 - Enhancing crossborder cooperation/network of
civil society, government
institutions and scientists of
Romania, Ukraine and Moldova.
Action 1 : To organize and conduct
international meeting of partners
and stakeholders to discuss
competition rules and
methodology – 3 days for no less
than 25 participants in Romania
Action 2: To establish the crossborder database of historical
memories (later published in the
internet – see Activity 3),
consisting of no less than 900
stories
Action 3: To establish a crossborder on-line communication
UNDP, Ministry
of Culture of the
Autonomous
Republic of
Crimea, NGO
“Crimean
Initiative
Foundation”, The
European Centre
for Diversity, The
Fund for cultural
initiatives “ The
World as the
Mirror for
Moldova”
INPUTS
71400 Contractual
Services - Individ $ 159
855,98
71600 Travel
985,30
$ 22
72300 Materials & Goods
$ 34 633,15
72500 Supplies
423,91
$8
73400 Rental & Maint of
Other Equip
$ 18
10
1: Number of partnerships created for cultural and
educational initiatives
[1. Target is achieved in
2013]
2: Number of cultural agencies / associations participating
in project activities.
2. No less than 60 cultural
agencies (rural libraries) –
3. Number of education institutions assisted in project
initiatives.
3. No less than 60 schools
4. No less than 800
citizens/students/school
students
4. Number of citizens / students participating in events and
activities implemented in the project.
5. Number of media products produced and distributed by
the project.
6. Number of residents informed about the project
Related CP outcome: UNDAF/CPD outcome 3. Improved
access to and utilization of quality health, education and
social services.
5. No less than 30 media
products
6. No less than 13000
residents
tools (social networks)
Action 4: To organize and run
International competition Black
Sea Living history
Action 5: To organize the final
international meeting (sums up
international eslts, main
conclusion, evaluation, pland for
future actions, sustainability
mechanisms, results of local
scientific seminars are presented
internationally) – 5 days for no less
than 45 participants from target
countries (in Crimea)
Activity 2 – Establishing tools and
increase local capacities for
collecting,
storing
and
dissemination of oral histories
Action 1: To organize and carry out
an information campaign about
the project – no less than 3
publications in media about the
project start
Action 2: To organize and conduct
6 local meetings of stakeholders
and partners to prepare for
international meeting (working out
their drafts and proposals for
methodology etc.)
Action 3: To organize and carry out
90 trainings for potential
collectors, library employees,
teachers and journalists (30 in each
country)– which will effect in
setting the network of local stories
collectors
Action 4: To conduct local
competition in Romania (includes:
selection of local jury,
announcements, prize ceremonies
614,13
72100 Contractual
Services-Companies
$ 75 234,08
International expertise
$ 11 938,10
UNDP, Ministry
of Culture of the
Autonomous
Republic of
Crimea, NGO
“Crimean
Initiative
Foundation”, The
European Centre
for Diversity, The
Fund for cultural
initiatives “ The
World as the
Mirror for
Moldova”
National expertise
$ 3 396,74
74200 Audio Visual&Print
Prod Costs
$3
967,39
74500 Miscellaneous
Expenses (+Coningency)
$ 10 723,37
75100
Facilities&Administration
$ 22 903,33
11
etc.)
Action 5: To conduct local
competition in Moldova
Action 6: To conduct local
competition in Ukraine (Crimea)
Action 7: To conduct 2 local
seminars of local scientific
associations in each country
(groups, circles) to discuss results
of the competitions, their
implications etc. Participants will
prepare presentations (analyses)
and/or essays/articles on the topic
of living history which will be
presented on the international
meeting.
Activity 3. Awareness raising and
the visibility of the Action.
Action 1: To organize three
language versions of a publication
with results of the competitions
Action 2: To organize special
exhibitions
in
libraries;
presentations of the results of the
project (stories and databases) in
libraries
Action 3: To organize publications
in school newspapers
Action 4: To oranise publications in
local and national press – both
before, during and after the
competition – PR campaigns
around each local competition and
international competition
Action 5: To develop 3 films and
show them on local TV
UNDP, Ministry
of Culture of the
Autonomous
Republic of
Crimea, NGO
“Crimean
Initiative
Foundation”, The
European Centre
for Diversity, The
Fund for cultural
initiatives “ The
World as the
Mirror for
Moldova”
12
IV. ANNUAL WORK PLAN
Year: 2014
EXPECTED OUTPUTS
PLANNED ACTIVITIES
TIMEFRAME
Q1
Output 1. A strong network of
actors able to discover and
preserve cultural heritage,
through the cooperative
collection,
storage
and
promotion of the regional
history established
Baseline: Current cooperation
between Southern Ukraine (and
Crimea in particular) Romania
and Moldova is extremely weak.
There are no cooperative
standards, communication
channels, and people are not
encouraged to find partners in
other countries for common
implementation of initiatives in
the sphere of local development
No internationally discussed and
approved tools collecting,
stroing and dissemination of oral
histories are existing in target
countries. Capacities of local
actors in this sphere are low
No awareness raising and
Activity 1 - Enhancing cross-border
cooperation/network of civil society,
government institutions and scientists of
Romania, Ukraine and Moldova.
Action 1 : To organize and conduct international
meeting of partners and stakeholders to discuss
competition rules and methodology – 3 days for no less
than 25 participants in Romania
Action 2: To establish the cross-border database of
historical memories (later published in the internet – see
Activity 3), consisting of no less than 900 stories
Action 3: To establish a cross-border on-line
communication tools (social networks)
Action 4: To organize and run International competition
Black Sea Living history
Action 5: To organize the final international meeting
(sums up international eslts, main conclusion,
evaluation, pland for future actions, sustainability
mechanisms, results of local scientific seminars are
presented internationally) – 5 days for no less than 45
participants from target countries (in Crimea)
Q2
Q3
PLANNED BUDGET
Q4
RESPONSIBLE
PARTY
Fundin
g
Source
UNDP, NGO
“Crimean
Initiative
Foundation”,
Ministry of
Culture of the
Autonomous
Republic of
Crimea, The
European
Centre for
Diversity, The
Fund for
cultural
initiatives “ The
World as the
Mirror for
Moldova”
EU
UNDP
Budget
Description
71400
Contractual
Services Individ
Amount
$ 79 927,99
71600 Travel
$ 11 492,65
72300 Materials
& Goods
$ 34 633,15
72500 Supplies
$ 4 211,96
Activity 2 – Establishing tools and increase local
capacities
for
collecting,
storing
and
dissemination of oral histories
73400 Rental &
Maint of Other
Equip
$ 9 307,07
Action 1: To organize and carry out an information
campaign about the project – no less than 3 publications
in media about the project start
Action 2: To organize and conduct 6 local meetings of
stakeholders and partners to prepare for international
72100
Contractual
ServicesCompanies
$ 37 617,04
13
visibility actions are performed
Indicators
1:
Number of partnerships
created
for
cultural
and
educational initiatives
2: Number of cultural agencies /
associations participating in
project activities.
3.
Number
of
education
institutions assisted in project
initiatives.
4. Number of citizens / students
participating in events and
activities implemented in the
project.
5. Number of media products
produced and distributed by the
project.
6. Number of residents informed
about the project
Related
CP
outcome:
UNDAF/CPD
outcome
3.
Improved
access
to
and
utilization of quality health,
education and social services.
TOTAL
meeting (working out their drafts and proposals for
methodology etc.)
Action 3: To organize and carry out 90 trainings for
potential collectors, library employees, teachers and
journalists (30 in each country)– which will effect in
setting the network of local stories collectors
Action 4: To conduct local competition in Romania
(includes: selection of local jury, announcements, prize
ceremonies etc.)
Action 5: To conduct local competition in Moldova
Action 6: To conduct local competition in Ukraine
(Crimea)
Action 7: To conduct 2 local seminars of local scientific
associations in each country (groups, circles) to discuss
results of the competitions, their implications etc.
Activity 3. Awareness raising and the visibility.
Action 1: To organize three language versions of a
publication with results of the competitions
Action 2: To organize special exhibitions in libraries;
presentations of the results of the project (stories and
databases) in libraries
Action 3: To organize publications in school newspapers
Action 4: To oranise publications in local and national
press – both before, during and after the competition –
PR campaigns around each local competition and
international competition
Action 5: To develop 3 films and show them on local TV
71200
International
expertise
71300 National
expertise
74200 Audio
Visual&Print
Prod Costs
74500
Miscellaneous
Expenses (incl/
Coningency)
$ 11 938,10
$ 3 396,74
$ 1 983,70
$ 5 361,68
75100
Facilities&Admi
nistration
$ 11 451,66
$ 211 321,73
14
V.
ANNUAL WORK PLAN
Year: 2015
EXPECTED OUTPUTS
PLANNED ACTIVITIES
TIMEFRAME
Q1
Output 1. A strong network of
actors able to discover and
preserve cultural heritage,
through the cooperative
collection,
storage
and
promotion of the regional
history established
Baseline: Current cooperation
between Southern Ukraine (and
Crimea in particular) Romania
and Moldova is extremely weak.
There are no cooperative
standards, communication
channels, and people are not
encouraged to find partners in
other countries for common
implementation of initiatives in
the sphere of local development
No internationally discussed and
approved tools collecting,
stroing and dissemination of oral
histories are existing in target
countries. Capacities of local
Activity 1 - Enhancing cross-border
cooperation/network of civil society,
government institutions and scientists of
Romania, Ukraine and Moldova.
Action 1 : To organize and conduct international
meeting of partners and stakeholders to discuss
competition rules and methodology – 3 days for no less
than 25 participants in Romania
Action 2: To establish the cross-border database of
historical memories (later published in the internet – see
Activity 3), consisting of no less than 900 stories
Action 3: To establish a cross-border on-line
communication tools (social networks)
Action 4: To organize and run International competition
Black Sea Living history
Action 5: To organize the final international meeting
(sums up international eslts, main conclusion,
evaluation, pland for future actions, sustainability
mechanisms, results of local scientific seminars are
presented internationally) – 5 days for no less than 45
participants from target countries (in Crimea)
Activity 2 – Establishing tools and increase local
capacities
for
collecting,
storing
and
dissemination of oral histories
Action 1: To organize and carry out an information
campaign about the project – no less than 3 publications
in media about the project start
Q2
Q3
PLANNED BUDGET
Q4
RESPONSIBLE
PARTY
Fundin
g
Source
UNDP, NGO
“Crimean
Initiative
Foundation”,
Ministry of
Culture of the
Autonomous
Republic of
Crimea, The
European
Centre for
Diversity, The
Fund for
cultural
initiatives “ The
World as the
Mirror for
Moldova”
EU
UNDP
Budget
Description
71400
Contractual
Services Individ
Amount
$ 79 927,99
71600 Travel
$ 11 492,65
72500 Supplies
$ 4 211,96
73400 Rental &
Maint of Other
Equip
$ 9 307,07
72100
Contractual
ServicesCompanies
74200 Audio
Visual&Print
Prod Costs
$ 37 617,04
$ 1 983,70
15
actors in this sphere are low
No awareness raising and
visibility actions are performed
Indicators
1:
Number of partnerships
created
for
cultural
and
educational initiatives
2: Number of cultural agencies /
associations participating in
project activities.
3.
Number
of
education
institutions assisted in project
initiatives.
4. Number of citizens / students
participating in events and
activities implemented in the
project.
5. Number of media products
produced and distributed by the
project.
6. Number of residents informed
about the project
Action 2: To organize and conduct 6 local meetings of
stakeholders and partners to prepare for international
meeting (working out their drafts and proposals for
methodology etc.)
Action 3: To organize and carry out 90 trainings for
potential collectors, library employees, teachers and
journalists (30 in each country)– which will effect in
setting the network of local stories collectors
Action 4: To conduct local competition in Romania
(includes: selection of local jury, announcements, prize
ceremonies etc.)
Action 5: To conduct local competition in Moldova
Action 6: To conduct local competition in Ukraine
(Crimea)
Action 7: To conduct 2 local seminars of local scientific
associations in each country (groups, circles) to discuss
results of the competitions, their implications etc.
74500
Miscellaneous
Expenses (incl/
Coningency)
$ 5 361,68
75100
Facilities&Admi
nistration
Activity 3. Awareness raising and the visibility.
Action 1: To organize three language versions of a
publication with results of the competitions
Action 2: To organize special exhibitions in libraries;
presentations of the results of the project (stories and
databases) in libraries
Action 3: To organize publications in school newspapers
Action 4: To oranise publications in local and national
press – both before, during and after the competition –
PR campaigns around each local competition and
international competition
Action 5: To develop 3 films and show them on local TV
$ 11 451,66
Should we put the targets here
as well
Related
CP
outcome:
UNDAF/CPD
outcome
3.
Improved
access
to
and
utilization of quality health,
education and social services.
TOTAL
$161353.74
16
17
VI. MANAGEMENT ARRANGEMENTS
This project will be implemented under the Country Programme Action Plan 2012-2016 using
UNDP National Implementation Modality (NIM).
UNDP possesses significant experience and expertise in achieving local development results
through capacity development of local governments, supporting enabling environment for
business development, broad involvement of all stakeholders in policy consultations process.
UNDP Ukraine has proven ability to monitor the technical aspects of the capacity development
programmes, ensure that periodic progress and technical reports are received and interpreted, and
ensure regular consultations with beneficiaries and contractors.
UNDP Sub-Office in Crimea will be responsible for the overall management of the project, in
particular for achieving expected outputs. Similarly, UNDP will be accountable for the use of
project resources. Management arrangements for the Sustainable Development in Crimea project
are designed using the PRINCE2 project management methodology. PRINCE2 has been adopted
globally by UNDP as the standard methodology to be used in managing all UNDP projects. Below
is a diagram of the project management structures:
Project Organisation Structure
Project Board
Senior Beneficiary
Ministry of Culture of the AR
Crimea
Executives
Ministry of Culture of the AR Crimea
(Ministers)
NGO Crimea Initiative (Chairperson)
The European Centre for Diversity,
(Chairperson), The World as the Mirror
for Moldova” (Chairperson)
Senior Supplier
European Commission
UNDP
Project Assurance
UNDP Sub-office in Crimea
Project Manager
Project Support
UNDP
Project Services Centre and
local experts
A. Project Board
The Project Board is the group responsible for making, on a consensus basis, management
decisions for the project when guidance is required by the Project Team Leader, including
recommendation for UNDP approval of project revisions. Project reviews by this group are made
at designated decision points during the running of the project, or as necessary when raised by the
Project Manager. This group is consulted by the Project Manager for decisions when project
tolerances (i.e. constraints normally in terms of time and budget) have been exceeded.
This group contains three roles:

Executive role represented by the Council fo Ministers of the AR Crimea (Ministry of
Culture), NGO “Crimean Initiative” (Ukraine), European Centre for Diversity, The Fund for
Cultural Initiatives (Romania), the World as the Mirror of Moldova (Moldova). They hold
the project ownership and co-chair the group,
18

Senior Supplier (role represented by the European Commission and UNDP) that provides
guidance regarding the technical feasibility of the project,

Senior Beneficiary (role represented by up the Ministry of Culture of the AR Crimea) that
ensures the realization of project benefits from the perspective of project beneficiaries.
Potential members of the Project Board are reviewed and recommended for approval during the
Local Programme Advisory Committee (LPAC) meeting.
The Board represents at managerial level the interests of the implementing partner (UNDP) and
responsible parties. Board members are senior managers and have authority and responsibility for
the commitment of resources to the project, such as personnel, cash and equipment. The Project
Board manages ‘by exception’, meaning that Board members will be regularly informed of the
project’s progress but will only be asked for joint decision making at key points during
implementation.
In order to ensure UNDP’s ultimate accountability, Project Board decisions should be made in
accordance with standards that shall ensure management for development results, best value
money, fairness, integrity, transparency and effective international competition. In case a
consensus cannot be reached within the Board, final decision shall rest with the UNDP Country
Director. In addition, the Project Board plays a critical role in UNDP commissioned project
evaluations by quality assuring the evaluation process and products, and using evaluations for
performance improvement, accountability and learning. Project reviews by this group are made at
designated decision points during the running of the project, or as necessary when raised by the
Project Manager. This group is consulted by the Project Manager for decisions when Project
Manager's tolerances (normally in terms of time and budget) have been exceeded (flexibility). The
Board approves all major plans and authorizes any major deviation from agreed Project work
plans. Based on the approved annual work plan (AWP), the Project Board may review and approve
project quarterly plans when required and authorizes any major deviation from these agreed
quarterly plans. It ensures that required resources are committed and arbitrates on any conflicts
within the project or negotiates a solution to any problems between the projects and external
bodies.
The Project Board will provide overall direction and management of the project. It is responsible
for ensuring that the project remains on course to deliver products of the required quality to meet
expected results. Furthermore, the Board is accountable for the success of the project and has
responsibility and authority for Project within the instructions set by UNDP programme
management.
B. Project Assurance is the responsibility of each Project Board member, but the role can be
delegated. The Project Assurance role supports the Project Board by carrying out objective and
independent project oversight and monitoring functions. This role ensures appropriate project
management milestones are managed and completed. The UNDP Head of Sub-office in Crimea
holds the Project Assurance role for the UNDP Board member.
C. Project Team
The Project Manager has the authority to run the project on a day-to-day basis on behalf of the
Project Board within the constraints laid down by the Project Board. The Project Manager is
responsible for day-to-day management and decision-making for the project. The Project
Manager’s prime responsibility is to ensure that the project produces the results specified in the
project document, to the required standard of quality and within the specified constraints of time
and cost.
Project implementation will be governed by the provisions of the present Project Document and
UNDP Operations Manual. The project will utilize a direct payment modality.
The Project will be managed by the Crimea Initiative NGO, supported by UNDP and other
partners. Oversight and assurance will be ensured by the UNDP Head of Sub-office.
19
Direct UNDP Country office Support Services to the project implementation
UNDP and the Ministry of Culture of the Autonomous Republic of Crimea hereby agree that the
UNDP country office will provide support services, as described below.
The UNDP country office will provide support services for assistance with reporting requirements
and direct payment. In providing such support services, the UNDP country office shall ensure that
the capacity of the Ministry of Culture of the Autonomous Republic of Crimea is strengthened to
enable it to carry out such activities directly. The costs incurred by the UNDP country office in
providing such support services shall be recovered from the administrative budget of the office.
The UNDP country office will provide the following support services for the activities of the project:
a) Identification and/or recruitment and solution of administrative issues related to the
project personnel;
b) Procurement of commodities and services, including those provided by physical person;
c) Identification and facilitation of training activities, seminar:-; and workshops;
d) Financial monitoring and reporting;
e) Processing of direct payments and financial services;
f) Supervision of project implementation, monitoring and assistance in project assessment;
g) Assistance with reporting requirements and direct payment.
The procurement of goods and services and the recruitment of project personnel by the UNDP
country office shall be in accordance with the UNDP regulations, rules, policies and procedures.
Support services described above are detailed in the current project document. If requirements for
support services by the country office change during the life of a programme or project, the annex to
the programme support document or project document is revised with the mutual agreement of the
UNDP resident representative and the Ministry of Culture of the Autonomous Republic of Crimea.
The relevant provisions of the Standard Basic Assistance Agreement between the Government of
Ukraine and the United Nations development Programme (the “SBAA”), including the provisions on
liability and privileges and immunities, shall apply to the provision of such support services. The
Government shall retain overall responsibility for the nationally managed programme or project
through the Ministry of Culture of the Autonomous Republic of Crimea. The responsibility of the
UNDP country office for the provision of the support services described herein shall be limited to the
provision of such support services detailed in the current project document Any claim or dispute
arising under or in connection with the provision of support services by the UNDP country office in
accordance with this letter shall be handled pursuant to the relevant provisions of the SBAA.
The manner and method of cost-recovery by the UNDP country office in providing the support
services will be in line with UNDP Cost Recovery Policy. The UNDP country office shall submit
progress reports on the support services provided and shall report on the costs reimbursed in
providing such services, as may be required.
VII. MONITORING FRAMEWORK
In accordance with the programming policies and procedures outlined in the UNDP User Guide,
the project will be monitored through the following:

An Issue Log shall be activated in Atlas and updated by the Project Manager to facilitate
tracking and resolution of potential problems or requests for change.

A risk log shall be activated in Atlas and regularly updated by reviewing the external
environment that may affect the project implementation.

Based on the above information recorded in Atlas, a Project Progress Reports (PPR) shall be
submitted by the Project Manager to the Project Board through Project Assurance, using the
standard report format available in the Executive Snapshot.
20

Project’s outcomes and impacts analyses will be carried out by UNDP Sub-office to be
completed by end September 2013, for further dissemination and discussions during the last
three months of the project.

A final report will be submitted by the Project Manager through Project Assurance to the
Project Board no later than one month following the end of the project. As a minimum
requirement, the final report shall consist of a summary of results achieved against pre-defined
annual targets at the output level, a quality assessment of the project’s implementation, and a
review and analysis of lessons learnt.
21
VIII. LEGAL CONTEXT
This document together with the CPAP signed by the Government and UNDP which is
incorporated by reference constitute together a Project Document as referred to in the SBAA [or
other appropriate governing agreement] and all CPAP provisions apply to this document.
Consistent with the Article III of the Standard Basic Assistance Agreement, the responsibility for
the safety and security of the implementing partner and its personnel and property, and of UNDP’s
property in the implementing partner’s custody, rests with the implementing partner.
The implementing partner shall:
a) put in place an appropriate security plan and maintain the security plan, taking into account
the security situation in the country where the project is being carried;
b) assume all risks and liabilities related to the implementing partner’s security, and the full
implementation of the security plan.
UNDP reserves the right to verify whether such a plan is in place, and to suggest modifications to
the plan when necessary. Failure to maintain and implement an appropriate security plan as
required hereunder shall be deemed a breach of this agreement.
The implementing partner agrees to undertake all reasonable efforts to ensure that none of the
UNDP funds received pursuant to the Project Document are used to provide support to individuals
or entities associated with terrorism and that the recipients of any amounts provided by UNDP
hereunder do not appear on the list maintained by the Security Council Committee established
pursuant
to
resolution
1267
(1999).
The
list
can
be
accessed
via
http://www.un.org/Docs/sc/committees/1267/1267ListEng.htm. This provision must be included in
all sub-contracts or sub-agreements entered into under this Project Document”.
IX. ANNEXES
Annex 1 – Risk Log: Monitoring of Identified Risks
22
Annex 1 – Risk Log: Monitoring of Identified Risks
#
Description
Date
Identified
Type
Impact &
Probability
Countermeasures/
Response
Management
Owner
1
Each country may experience changes which may
impact on its political stability. Political instability
may be triggered by change of government due to
elections, personal rotation of ministries‟
employees, revolts/riots, inter-ethnic clashes (e.g.
current “Euromaidan” events in Ukraine). The
political situation in the relevant countries is
currently defined as stable. Inter-ethnic conflict risks
(in such regions as Crimea) are currently perceived
as being low.
Economic risk: currency fluctuations – the Euro –
which might strengthen or weaken; the situation
with the Euro may have an impact on the project
implementation.
16 December
2013
Political
I: 3
P: 2
International relations will be
monitored to anticipate any
problems and adequate actions will
be put in place to mitigate these
problems (for instance, enhancement
of the communication channels
between cross-border partners).xxx
UNDP
16 December
2013
Economic
I: 3
P: 4
To allocate contingency fund, and
use this fund to reduce eventual
losses in case of disadvantageous
currency fluctuations
UNDP
4
Organizational risks 1) visas and international travel
problems
16 December
2013
Organizati
onal
I: 2
P: 4
To mitigate the risk, the proper
planning system will be introduced
UNDP
5
Organizational risk related to the international
payments,
16 December
2013
Organizati
onal
I: 2
P: 2
All procedures will be discussed and
tested with partners, solutions will be
proposed.
UNDP
6
Organizational risl: possible changes in leadership in
organizations.
16 December
2013
Organizati
onal
I:2
P: 2
These risks will be assessed on a
regular basis and addressed through
a close cooperation of the UNDP with
embassies of relevant countries, as
well as good operational planning.
UNDP
3
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By
Last
Update
Status
23