MSS Conference Funding Information:
The Basics to Get You Started
What is the Conference Funding Program?
 The conference funding program is an MSS student-oriented incentive whose goal is to provide financial
assistance to students wishing to further their knowledge by participating in medical conferences
Who is eligible?
 Medical Students wishing to attend conferences in their field of interest
How much money is available per year?
 Conference Fund:
o Maximum of 450.00CAD per person per conference
o Maximum of 900.00CAD per conference (based on two (2) people attending)
 The Office of Student Affairs will generously fund certain projects who could not get funded through the
conference fund, or who did not receive the full amount requested; all application forms will automatically be
forwarded to the Office by the MSS; you will be contacted if you receive funding through the Office of Student
Affairs
When can I apply?
 You may apply retrospectively (if you attended a conference in the past 6 months) or prospectively (if you plan
on attending a conference in the next 6 months)
 Funding will therefore only be provided for conferences between: May 5, 2015 and May 5 2016
 No funding will be provided for conferences that took place before May 5, 2015
 People wishing to attended conferences that will take place after May 5, 2016 will be eligible for the next
application period, in the Winter of 2016
How do I apply?
 Complete the Conference Funding application form (below) by Sunday, November 1, 2015 @ 23h59 and send it
to the MSS VP Finance, at the following address: mssvpfinance.med@mail.mcgill.ca.
 The title of the e-mail should be the following: “[Conference funding] F2015 Last name, First name”
 Late applications will not be considered
 Attend the Distribution of Funds Meeting on the evening of Thursday, November 5, 2015. Each applicant is
expected to:
 Give a speech describing the conference and the budget:
o Maximum speech of 3 minutes for conference funding requests
 Answer questions of the interviewing committee regarding his/her role in the conference
 Attendance to the Distribution of Funds Meeting is mandatory in order to receive funding
 If the Distribution of Funds Meeting cannot be attended for a valid reason (ex: night shift at the hospital),
please mention it both in your application form and in the e-mail you will send to the VP Finance
What criteria are used to assess how much funding I am eligible to receive?
 Relevance of the subject of the conference (Medicine-oriented topics only)
 Magnitude and importance of the conference
 Reasons for attending and role of student at conference (attending / presenting / hosting)
 Appropriateness of the proposed budget
 Possible advantages to the Faculty of Medicine and Medical Students
When do I find out if I have been chosen to receive funding?
 You will receive confirmation of funding within approximately two weeks of the Distribution of Funds Meeting
When do I receive my funding?
 After submitting all receipts and a revised budget to the MSS VP Finance
 After submitting a conference summary describing the strengths and weaknesses of the conference/initiative
for the MSS website
 Disbursements will be made three times during the year: in December, March and June. A check will be sent to
the mailing address in the application form.
Questions or Concerns Pertaining to Conference and Initiative Funding?
Please contact Daniel Peretz – MSS Treasurer and VP Finance: mssvpfinance.med@mail.mcgill.ca.
Thanks – and Good luck!
CONFERENCE FUNDING APPLICATION FORM
Note: Please answer each question using as much space as required. Please conserve the structure of this form to
ensure that your presentation is easily followed. Note that the aim of this proposal is to clearly describe the
conference in order to educate the MSS about the implications and benefits of your experience. Funds will be
allocated based on the criteria previously outlined in the Conference Funding Information Document.
IMPORTANT:
Please save your application form with the following title: F2015_Last name_First name_Conference Funding
Please save your application form as a PDF file
Please remove the first page (with all the information) before sending in the application form
Contact information
Last name, First name:
Academic year:
McGill ID:
E-mail address:
Phone number:
Complete mailing address, with postal code (will be used to send check):
Will you attend the Distribution of Funds Meeting in the evening of November 5th (mandatory):
Conference information
Conference name:
Association hosting the conference:
Conference dates:
Conference location:
Subject of conference:
Past and projected attendance to the conference:
Reputation and history of the conference:
Role of applicant in the conference
Type of presentation (podium/poster) (only if presenting):
Project presented by the student (only if presenting):
Why are you attending the conference (please be specific):
How will you benefit from participating in this conference (please be specific):
All applications should be returned to mssvpfinance.med@mail.mcgill.ca by Sunday, November 1, 2015 @ 11h59.
Thank you.
Budget:
Category
Registration fee
Transportation (specify if plane, train, car or other)
Hotel
Other (please be specific): Printing poster
Amount
Amount refunded by other sources of funding (ex: PI
refunding registration fee, grant received to attend
conference, etc.)
PROJECTED TOTAL EXPENDITURES
(please keep in mind that the MSS grants a maximum of
450$/student/conference)
Comments on budget:
Additional information:
All applications should be returned to mssvpfinance.med@mail.mcgill.ca by Sunday, November 1, 2015 @ 11h59.
Thank you.