Search Committee Checklist
Faculty and Exempt Professional Positions
Department HR Liaison (s):
1. _____ Sends job description (OEP positions) in the required template, a current
organizational chart, and Request to Fill e-mail to Dean/Director, appropriate
Vice Chancellor and HRrecrut@uccs.edu.
2. _____ Follows up with Dean/Director and Vice Chancellor to ensure e-mail
approval is received, he/she has forwarded e-mail approvals and has included the
attachments.
3. _____
Inserts the REC row in HRMS position data.
4. _____ Completes the Job Posting in Jobs at CU, sends to Appointing Authority
and Search Committee members for their review and submits to HR for approval.
Position will be posted by HR once the job description has been signed by the
Chancellor, and the Leadership Team has approved the position (if applicable).
5. _____ Serves as support to the Search Committee during the search. Updates
applicant statuses in Jobs at CU. Schedules interviews for finalists.
6. _____ Ensures selected candidate shows as “Recommended for Hire” and other
finalists as “Not Selected”. Ensures a search summary has been completed in the
“notes” section.
7.
_____ Follows the steps on the Appointment Instructions & Checklist document
to complete the search (Letter of Offer, Background Check, etc.)
Appointing Authority:
This is the person to whom the Search Committee will make final recommendations.
1. _____ Ensures that a current job description exists and works with HR if
additional revisions are necessary.
2. _____ Reviews Request to Fill e-mail from Department HR Liaison and
approves the request.
3. _____ Appoints the chairperson of search committee.
4. _____ Provides the charge to committee members, preferably before the position
is posted.
5. _____ Appoints committee members, ensuring one member of the committee
has been identified as the diversity champion. All Search Committee members
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should complete the online training through Skillport, and should consider a
refresher if he/she has not served on a committee within two years. HR is
available to meet with the Search Committee during the initial meeting. HR is a
resource for ideas and training in regards to recruiting a diverse pool of qualified
applicants (contact Dr. Kee Warner for all tenure-track faculty positions).
Search Committee Chairperson:
1. _____ Convenes the search committee and ensures that each committee member
has completed the online Search Committee training through Skillport within the
last two years. HR is available to meet with the Search Committee during the
initial meeting.
2. _____ Works with the search committee to develop a recruitment strategy and an
application evaluation tool based upon the job description of the position being
filled. [HR has a database of sample behavioral questions that can be provided to
the search committee. Contact HR Consultant for additional information]
3. _____ Make sure ads are placed, announcements distributed. Refer candidates to
www.jobsatcu.com, posting #_________.
4. _____ Assigns telephone reference checks to search committee members, if the
appointing authority wants the search committee to conduct reference checks.
5. _____ With assistance from support staff, arranges conference calls between
search committee members and candidates.
6. _____ With the assistance of support staff, arranges travel and accommodations
for the interviews and schedules interviews.
7. _____ Distributes and collects all evaluation forms to all parties involved in the
interview process.
8. _____ Convenes search committee to identify the candidate(s) to be
recommended.
9. _____ Advises the appointing authority of the person(s) being recommended for
the position by the search committee. Keeps appointing authority updated on the
status of the search and any question from the committee.
10. _____ Debriefs search committee upon the conclusion of the search.
Search Committee Members
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1. _____ Ensure that online Search Committee training through Skillport has been
completed within the last two years. HR is available to meet with the Search
Committee during the initial meeting.
2. _____ Attend and participate in search committee meetings.
3. _____ Assist with the design of the application review tool, which is based on
the job description.
4. _____ Review each application.
5. _____ Maintain the confidentiality of all applications. Do not share applications
electronically.
6. _____ Assist in conducting telephone reference checks.
7. _____ Participate in the interview process.
8. _____ Evaluate each candidate based upon the agreed upon criteria, which is
based upon the job description.
9. _____ Participate in the recommendation of one or more candidates to the
appointing authority.
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