Call for Presentations and Exhibitor Registration
We invite you to join us to share your expertise and showcase your products at this year’s event. Taking
advantage of new technology can improve the quality of disability services, support independence,
and advance operations. This conference and showcase will demonstrate how technology is being used
to deliver innovative, person-centered supports to people with disabilities. Attendees will learn about
the latest solutions and get a glimpse of what disability services may look like in the future.
The annual ARRM Technology Showcase draws over 300 people actively involved in community-based
services. We are a diversified group with member providers serving individuals with varied needs in a
variety of ways within their community. People with intellectual and developmental disabilities, brain injury,
physical disabilities, and mental health issues are served by our member organizations.
Call for Presentations
ARRM is seeking submissions for presentations for the 2015 ARRM Technology Showcase. The goal of the
event is to share knowledge, experiences and new developments in the use of technology in supporting
people with disabilities. Selected speakers will receive complimentary registration for both days of the
conference, and will have the option to take advantage of a complimentary exhibit space.
We are especially interested in presentations that:
 Feature new and unique uses of technology in various program and support scenarios,
 Share success stories of how technology has improved the lives of people you support or has made
staff more effective in their jobs,
 Provide insight on how to implement policy / governance related to the use technology in support
services,
 Help other agencies successfully implement technology in their organizations.
Presentations may be focused around people receiving services, organizations that provide services, or
lead agencies that guide the development and delivery of services. There is no specific format for
presentations, but interactive presentations are encouraged. Presentations should be roughly 1.5 hours in
length. If you are unable to present to our group but would like to participate in the conference you may do
so by registering as an attendee, or exhibit in our vendor hall.
Thank you for your consideration- we look forward to your ideas! To submit a presentation proposal, please
complete the following form and email it to npeterson@arrm.org.
Questions may be addressed to Nancy Peterson, Director of Member Services and Education
Phone: (800) 551-2211 or (651) 291-1086 x2 Fax: (651) 293-9389.
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Exhibitor Details & Registration
Taking advantage of new technology can improve the quality of disability services, support independence,
and advance operations. This conference and showcase will demonstrate how technology is being used
to deliver innovative, person-centered supports to people with disabilities.
Attendees will learn about the latest solutions and get a glimpse of what disability services may look like in
the future. We invite you to join us to share your industry leading expertise and showcase your products.
Who will you meet?
 Over 300 individuals dedicated to utilizing innovative technologies to support people with disabilities and
their organizations.
 Attendees will include key disability provider decision-makers from across the Upper Midwest, including
front/middle management, human resources, and information technology personnel. State and county
employees and technology vendors will also attend.
Why Should Your Company Exhibit?
 Capture the attention of the majority residential disability providers in Minnesota. Put your name in front
of key disability leaders at provider agencies and others who spend millions on human resources, goods,
and services for people with disabilities.
 Create brand awareness and enhance your company’s image.
 Share information on projects or research, discuss products and service needs, and display product for
attendees to interact at booth
 Introduce new products and services, generate new sales leads and meet with customers from across
the Upper Midwest
 Network with exhibitors with related services/products and assess the competition
 Attend the conference evening reception and interact with event attendees
Exhibit Hours
Set-Up Hours:
Teardown Hours:
Monday, Aug. 3: 8 am –6:30 pm
Tuesday, Aug. 4: 8 am – 2:00 pm
Monday & Tuesday Aug. 3-4th
from 7 am – 8 am
Tuesday, Aug.4th
from 2:00 pm – 3:30 pm
Please do not begin tear-down
until 2:00 pm
Pricing & Deadlines
Conference speakers will receive complimentary registration for both days of the conference, and
will have the option to take advantage of a complimentary exhibit space.
For more regarding exhibit booth pricing and details, please see the exhibitor worksheet that follows.
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Presentation Proposal & Exhibitor Registration Form
2015 ARRM Technology Conference & Showcase
Presentation Submission Deadline: March 5, 2015
Exhibitor Registration Deadline: July 17, 2015
CHECK ONE:
Exhibitor Registration
Presentation Submission
Both
CONTACT INFORMATION
Name:
Organization:
Address:
City:
State:
Zip code:
Phone:
E-mail:
PRESENTATION INFORMATION - Please complete if you are submitting a 90-minute
presentation.
Title of Presentation (limit of 10 words):
Presentation Description (2- 4 sentences):
Presenter Name(s):
Preferred Presentation Date:
Monday, August 3 or
Tuesday, August 4
Please note that this does not guarantee a time or date for presenting. We will contact
presenters to confirm presentation details.

If selected, are you interested in exhibiting in exchange for presenting?
o
yes
no

If not selected, are you interested in exhibiting for a fee?
o
yes
no

Are you requesting payment or coverage of expenses for speaking?
o
yes
no

If yes, please specify amount?
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CONFERENCE EXHIBITOR FEES WORKSHEET – Please complete pages 4-5 only if
you are interested in exhibiting.
We will have two exhibit areas at ARRM’s 2015 Technology Conference & Showcase: a Main
Area Exhibit Room and a new Hands-On Exhibit Room.
In the Hands-on Exhibit Room, a limited number of vendors will be selected and have the
opportunity to demonstrate their product or services to attendees during specific presentation
periods. Space is limited in this area and selections will be made based on the types and variety
of technology to be demonstrated.
*If you are interested, for a higher fee, in being considered for the Hands-on Exhibit Room, please
check here and complete the Hands-On Exhibit Room section below:
Note: All selected conference speakers will receive a free event registration, and one
complimentary exhibit booth space.
COMPLETE FOR MAIN AREA EXHIBIT ROOM
MAIN AREA FEES INCLUDES:
1 8’X10’ space including one 6 ft draped table and 2 chairs
1 conference registration and 1 lunch/day
Wireless internet
Attendee contact info
Contact information in showcase materials
BOOTH FEES
$300.00 if postmarked by July 17, 2015
$400.00 if postmarked after July 17, 2015*
$ 50.00 for an additional table
First Table Price
$300.00/$400.00
Total Amount
=
Additional Table with
additional space
$50.00
=
Booth Total
$
COMPLETE IF INTERESTED IN HANDS-ON EXHIBIT ROOM
HANDS-ON AREA INCLUDES:
1 8’X10’ space with one 6 ft draped table and 2 chairs
1 conference registration and 1 lunch/day
Hard-wired internet connection
Attendee contact info
Contact information in showcase materials
BOOTH FEES
$400.00 if postmarked by July 17, 2015
$500.00 if postmarked after July 17, 2015*
$ 50.00 for an additional table
First Table Price
$400.00/$500.00
Total Amount
=
Additional Table
$50.00
=
Booth Total
$
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All exhibitors- please complete the following information.
ELECTRICITY & INTERNET ACCESS:
You are responsible for making arrangements with the hotel if you require electricity or hard-wire
internet at your booth (if in the Main Exhibit Room.) Wireless internet will be available, but
streaming videos or other high demand usage will require a hard line. You will receive a link to the
hotel’s online ordering form with your exhibit booth confirmation.
MEALS: Meals for only one person per day are included in your booth fee. Complete the
following for additional meals. The $50 fee (per person, per day) covers continental breakfast,
lunch, and breaks. Please note the number of meals for each day.
# of Additional
meals for
MONDAY:
# of Additional
meals for
TUESDAY:
+
Total Amount
x
$50 (per person/per day)
= $
Please list the names of any additional exhibitor staff below for registration purposes:
GRAND TOTAL
BOOTH SPACE
TOTAL:
+
ADDITIONAL LUNCH
TOTAL:
$
GRAND TOTAL
=
$
$
If you are not receiving a complimentary booth, we will send an invoice after selections for
presentations and the Hands-On Exhibit Room are made. Payments made within 30 days
of invoicing will secure your spot.
Please complete this form and return by emailing Nancy Peterson at npeterson@arrm.org
or mail it to:
Nancy Peterson
ARRM Technology Showcase
1185 N. Concord Street, #424
South St. Paul, MN 55075
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