Public Health Wales
Director of Planning & Performance Report
– November 2014
Director of Planning &
Performance Report –
November 2014
Author: Mark Dickinson, Executive Director of Planning & Performance
Date: 10 November 2014
Version: 2
Distribution:

Public Health Wales Executive Team
Purpose and Summary of Document:
The purpose of this paper is to provide the Public Health Wales Executive
Team with a formal report from the Director of Planning & Performance,
which includes information on:



Planning and Performance
Information Governance
Informatics
Date of Executive Team meeting:
12 November 2014
This paper is for:
Discussion
Decision
Information
Date: 10/11/2014
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Director of Planning & Performance Report –
November 2014
Planning

Internal planning guidance published to support divisions/enablers in the
development of their plans. Draft plans to be submitted to the Planning
Team by 21 November.

NHS Wales Planning Guidance, along with series of mandatory supporting
templates, published on 31 October.

A workshop will be held on 10 November to support the further
development of shared public health priorities. It is intended that through
the workshop the following key tasks will be undertaken:
o Define the wording of each priority
o Identify specific areas of focus for collective working over the next three
years
o Define what success would look like in three years time, along with a
series of annual milestones
o Indentify a high level description of the areas of shared working and
individual organisations’ respective contributions
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Performance management

Public Health Wales’ quarter two operational plan update, along with the
October monthly performance dashboard, to be considered by Executive
Team at November corporate meeting.

Meetings in the process of being held with Executive Team members to
further develop the monthly performance dashboard.

Mid year reviews for Public Health Development and Public Health Services
held on 3 and 4 November respectively. Corporate Teams mid year review
to take place on 24 November.

Public Health Wales’ JET meeting will be held on 14 November.
3
Information Governance

The Information Governance Committee met on October 27th:
o Information Governance Audits – announced and unannounced
procedure was approved and is anticipated to start in January after a
publicity campaign in liaison with comms.
o Public Health Wales position on S251 Confidentiality Advisory Group,
NWIS and DOH was explained.
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Public Health Wales
Director of Planning & Performance Report –
November 2014
o Public Health Wales position on the use of ONS data was explained
o A Public Health Wales Data transfers, external and internal to NHS
procedure with flowchart and annexes detailing agreements is now in
draft with IGWG members for initial comments
o Training update including the recommendation to stay at 3 year training
intervals was approved

The current content of the IG risk register (together with divisional level
risks categorised as being related to IG) has been reviewed by the
Executive Lead for IG and the IG Managers.

There is one overarching Corporate Risk covering Information Governance
from which flow the more detailed organisational and divisional risks

Conditions set by Confideantiality Advisory Group for each of the 3
applications must be answered and submitted to CAG by 18 November.
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Informatics

NWIS system failures: Incident report received for the NWIS service outage
during the NATO week. Another report requested for the outage of the
Secure File Sharing Portal.

NWIS Commercials: Contracts being negotiated for the Education
Programme for Patients web site, and Primary Care Quality use of
Formbuilder. Concerns over transparency of charges.

Re-location of WCISU: Informatics continues to work to stabilise WCISU’s IT
infrastructure. Servers have now been moved to the Screening server room
and plans are in place for desktop support to move from NWIS to Public
Health Wales Informatics.

Early Years: Informatics is unable to undertake further work on this project
until April as the secondment to post has finished. Observatory has
prepared for reports for HBs.

GP-One: Site launched. Includes secure areas for GPs to discuss topical
subjects.

CARIS: Informatics has negotiated and let a contract for the redevelopment
of the CARIS database.

IBID: Reports of missing lab data were investigated. These found to be
associated with inter-organisation working; HP teams and local authorities.
Changes made to the internal logic of IBID to ensure all reports are
correctly processed.

Surgical Site Infections: New Orthopaedic SSI surveillance system
completed. Replaces form scanning and facilitates on-going surveillance.

North Wales lab automation: Servers installed, configured by Informatics
and available to the supplier.
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Public Health Wales
Director of Planning & Performance Report –
November 2014

LIMS deployment in North Wales: Bangor and Wrexham went live in
October.

LIMS deployment in Cardiff: SACU, ARU, and Mycology reference units, TB
and FWE labs all went live in October.

LIMS deployment in cytology: Subject to further delays mainly due to the
non-delivery of fixes to defects. Re-planning indicates go live end of
February 2015 in Magden Park. However, ISC/NWIS are still underperforming on delivering acceptable quality functionality.

Bowel screening: ‘Test’ electronic messages for bowel screening GP results
have been submitted to NWIS for testing on the national GP links server.
Implementation plan for QTR 4 2014.

Newborn Bloodspot Screening Wales System (NBSWS): Change Control
Notification (CCN) submitted to NWIS to delay the implementation for
Newborn Bloodspot. NWIS reply that the delay will incur a charge of
£20,000. Public Health Wales dispute that this Trust should pay the charge.

Cervical screening: Outline case to re-develop the cervical screening
application is being further enhanced to focus on strategic direction and
risk.

Electronic patient engagement: Scoping exercise under-way within
Screening Division to determine a pathway for electronic patient
engagement using email, text, online viewing of screening data etc.
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NHS Centre for Equality and Human Rights (NHS
CEHR)
Issues:
The Centre received one FOI request from a firm of accountants, which has been
dealt with by the Public Health Wales FOI lead. Details requested refer to
suppliers for: current VAT and taxation advisor; contract renewal date and
contact details of financial officer with responsibility for tax and VAT. There is no
notable risk around releasing the information.
Achievements:
2nd October - inaugural meeting of the CEHR Business Planning Group, with
address by the Minister for Health and Social Services, Mark Drakeford AM and
presentation from Kate Bennett, Director, Equality and Human Rights Commission
Wales. Attendees included Mark Dickinson and Huw George from Public Health
Wales. This Group is Chaired by Vivienne Harpwood, Chair of Powys Health Board
and consists of executive level leads from health organisations around Wales, plus
associated stakeholders. A workshop session led to capturing key priorities in
respect of equality and human rights’ issues over the next 3-5 years. The Centre
is now working on a scoping paper which will lead to the production of a draft 3
year work plan to be considered at its next meeting in March 2015.
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Director of Planning & Performance Report –
November 2014
8th October - Deputy Minister Vaughan Gething AM launched Public Health Wales
Screening Division Trans* information. The resources include a leaflet, frequently
asked questions, a series of short films and an information card. All information
was co-produced in partnership with the Screening Division of Public Health
Wales, Transgender Awareness Wales, FTM Wales, Unique Transgender Network
and the NHS Centre for Equality and Human Rights.
15th October – in partnership with Hafal and Diverse Cymru, the Centre delivered
training to General Managers of Mental Health Services on delivering Prudent
Healthcare through equality impact assessment and engagement.
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