Temporary Role/Responsibility Reassignment
(Pending position replacement/Permanent reassignment)
Department
Role/Responsibility
GME
Research Coordination
Original
Assigned
Responsibility
Richard May
Clinical Care/DIO
Clinical Care/HR
HIPAA Responsibilities
OSHA Responsibilities
Richard May
Richard May
GME
Visiting Professor
Richard May
GME/IM Curricular
Development
Dr. D. Pancholy
Curriculum Assistance
Joanne Phillips
Temporary
Reassignment
Julie Nardella
Terri Lacy
Terri Lacy
Kelli Knesis
Olive Bautista
Julie
Nardella/Marianna
Eisner
Comments
Julie Nardella will assume review and
submission of all research work
submitted (including poster and
research presentations)
** Need clinical person
** Need clinical/HR person
7/25/14
Olive Bautista will coordinate Visiting
Professors
Julie Nardella will attend curriculum
meeting and will take/draft minutes.
Formatting and proofreading of
curricular documents will be
completed by Julie Nardella
8/22/14
Julie will also be meeting weekly with
Dr. Pancholy to ensure ongoing
communication and identification of
needs.
Ongoing
Julie Nardella asked Dr. Pancholy to
reach out to IT for guidance on
MyEvals training as requested by Dr.
Pancholy.
Marianna Eisner, on approval of
Richard Hager, will send email
meeting notifications, coordinate
1
Completion
Date
8/5/14
8/15/14
8/1/14
meetings.
GME
Tracking/entering
Scholarly work for
residents, fellows, faculty
Joanne Phillips
GME
Tracking/entering
Portfolios
Joanne Phillips
GME
Tracking/entering Senior
Projects
Joanne Phillips
GME/DIO
(Institutional
Accreditation)
GMEC Minutes
Joanne Phillips
Katlyn Gardner
Olive Bautista
Linda Renzini
Julie Nardella
GME Coordinator
Katlyn Gardner
Olive Bautista
Linda Renzini
Julie Nardella
GME Coordinator
Katlyn Gardner
Olive Bautista
Linda Renzini
Julie Nardella
GME Coordinator
Joanne Phillips
Julie Nardella
Marlene Karam
Ongoing
Ongoing
Ongoing
Joanne will complete meeting
minutes. Any outstanding items,
including the development of an
algorithm for resident remediation
will be forwarded to Julie Nardella
with cc to Marlene Karam for followthrough
8/6/14
9/1/14
Marlene will make a determination on
voting members of the GMEC
9/1/14
Marlene will explore video
conferencing of minutes
9/1/14
Julie Nardella will work with Marlene
Karam on the development of a
binder to house minutes and
documentation related to the same
2
GME/DIO
(Institutional
Accreditation)
Document preparation
for September 2014 AOA
National Site
Accreditation Visits
N/A
Julie Nardella
Katlyn Gardner
Olive Bautista
Linda Renzini
Clinical Care/DIO
Patient safety and Quality
Committee
Joanne Phillips
Terri Lacey
GME/DIO
(Institutional
Accreditation)
Program Letters of
Agreement
Joanne Phillips
Katlyn Gardner
Olive Bautista
Linda Renzini
Julie Nardella
GME Coordinator
GME
Duty Hours
issues/tracking, entering
Joanne Phillips
Katlyn Gardner
Olive Bautista
Julie Nardella
GME Coordinator
3
AOA document preparation,
organization will be completed with a
scheduled mock review
8/15/14
The format used in Kingston will be
followed for the same
Julie, Kate, Olive, and Linda will
organize documents and student files
Linda will work with national sites to
ensure consistency
Prepare minutes and create a binder
to house minutes, documentation
related to committees
Review PLAs to ensure currency,
accuracy and full representation with
all participating faculty/institutions
8/15/14
8/15/14
9/1/14
Go through amion by program and
wherever PLA is not present for
corresponding faculty member,
distribute and ensure return
Signed PLA’s are maintained as
follows:
One copy to program coordinator
Keep in binder in alphabetical
order
In binder
One copy to Institutional
Accreditation
IM duty hours issues must be
addressed since combination of IM
Allopathic and Osteopathic programs
into one section
Ongoing
Clinical/DIO
Event reporting
Joanne Phillips
GME
HPM certificates
Joanne Phillips
Cardiology
Fellowship
Cardiology
Fellowship
Web Ads
Joanne Phillips
Curriculum and
Evaluations
Joanne Phillips
Cardiology
Fellowship
Conferences
Joanne Phillips
Cardiology
Fellowship
Scholarly Activity
Joanne Phillips
Terri Lacey
Marlene Karam
Katlyn Gardner
Olive Bautista
Linda Renzini
GME Coordinator
Olive Bautista
GME Coordinator
Olive Bautista
S. Pancholy, MD
Olive Bautista
John Janosky
Nimesh
Olive Bautista
GME Coordinator
Cardiology
Fellowship
Library access
Joanne Phillips
Olive Bautista
GME Coordinator
Cardiology
Fellowship
Documentation
Joanne Phillips
Olive Bautista
S. Pancholy
Cardiology
Fellowship
Cardiology
Fellowship
Cardiology
Fellowship
Visiting Professors
Joanne Phillips
Mayo Clinic
information/DVDs
Monthly Cardiology
Fellow Meetings
Joanne Phillips
Olive Bautista
S. Pancholy
Olive Bautista
GME Coordinator
Olive Bautista
S. Pancholy
Joanne Phillips
4
Duty hours must be tracked for all
educational programs
Complete documentation of events
for Patient Safety
Track and file HPM certifications of
receipt. Consolidate files and assign
HPM certification of receipt tracking
and filing to specific program
coordinators
Review and update WebAds
8/15/14
9/1/14
9/1/14
Revise/update curriculum and
evaluations
9/30/14
Place on Google calendar/Hangout
9/15/14
Document and track scholarly activity
(MyEvals)
Collect CVs annually
Collaborate with TCMC to establish
access-CEU opportunity may be linked
with proper documentation to
scholarly activity
Documentation an issue-consider
action items for repeated
noncompliance
Visiting professors are needed for
cardiology
Make information/DVDs accessible to
the Fellows
Schedule monthly meetings
Take/record minutes
9/15/14
9/15/14
9/15/14
9/15/14
9/30/14
Cardiology
Fellowship
Monthly Fellow meetings
(similar to RAP)
Joanne Phillips
Olive Bautista
Establish binder to house minutes
Provide action item follow-through
Conduct monthly meetings; consider
Google hangout
9/30/14
Bring concerns to program
Cardiology
Fellowship
Fellow Files
Joanne Phillips
Cardiology
Fellowship
HPM
Joanne Phillips
Cardiology
Fellowship
Cardiology
Fellowship
ACC FIT
(Fellows in Training)
Duty Hours
Joanne Phillips
Cardiology
Fellowship/DIO
(Institutional
Accreditation)
Cardiology
Fellowship
AOA Compliance
Joanne Phillips
Sign-off
GME
Community Notification
of Role Changes
Olive Bautista
Katlyn Gardner
Julie Nardella
GME coordinator
Olive Bautista
Katlyn Gardner
Julie Nardella
GME coordinator
Olive Bautista
GME coordinator
Olive Bautista
GME coordinator
Document and retain in binder with
evidence of follow through
Develop Fellow binders: follow
standard format
Use table of contents for order
9/30/14
Revise HPM as indicated to ensure
relevance to cardiology fellowship
9/30/14
Ensure use for In-Training exams and
additional resources
Track duty hours
9/30/14
S. Pancholy
Olive Bautista
S. Pancholy
Nick
Follow through on violations
Follow through with Nick on
procedures for AOA compliance
9/1/14
9/15/14
Joanne Phillips
Olive Bautista
S. Pancholy
10/1/14
4/1/15
N/A
Olive Bautista
GME Coordinator
Follow-through on procedures for
fellows and faculty to ensure timely
sign-off
Develop and send via email/letter
notification of role changes and point
of contact information
Joanne Phillips
5
9/1/14
8/10/14