Road Runners Club of America
Board of Directors Election Notice for 2016
The Nominating Committee of the Road Runners Club of America (RRCA) is advising membership that the
following officer and director positions are up for election in 2016:
President
Vice President
Treasurer
Eastern Region Director
Central Region Director
Elections for these positions will be held at the RRCA Annual Meeting of the Membership on March 18 at
3:15 PM (Central) at the Crowne Plaza Downtown Dallas, 1015 Elm Street, Dallas, Texas 75202.
Terms of Office: The RRCA Bylaws provide for splitting the officers and directors into two groups: Group I (President,
Vice President, Treasurer, Eastern Regional Director, and Central Regional Director) took office in May 2014. Group II
(Southern Regional Director, Western Regional Director and 2 At-Large Directors) took office in May 2015. Therefore,
Group II is up for election at this time and will serve from April 1, 2016 through approximately March 30, 2018.
Nominating Procedure: Details about Officer and Director nominations are covered in the RRCA Bylaws posted online.
Candidates may nominate themselves or a third party may nominate them as long as an indication from the nominee of
a willingness to serve accompanies the nomination. Candidates must state the position for which they are running and
provide a written statement to that effect. Candidates must provide an outline of related professional qualifications and
leadership role within their running community. The deadline for nominations is JANUARY 4, 2016.
Eligibility Requirements: To be eligible for nomination as an Officer or Director of the RRCA, a nominee must have
been a member of the RRCA for at least six months immediately preceding nomination. A prospective nominee shall: (1)
support the mission, vision, and values of the RRCA**; (2) demonstrate a commitment to running through prior service to
the sport or demonstrated expertise in one or more areas of need; (3) be able to focus in a team environment on strategic
planning and special interest or short term solutions; (4) be able to participate in discussions with respect and tolerance
for differing opinions and ideas; (5) be willing to share power and delegate tasks; and (6) understand the role and
responsibilities of RRCA Board Members***. Additionally, Regional Directors must reside in the region for which they are
running.
Time & Other Commitments: The RRCA Board of Directors is a governing board, not a managing board. This means
the Board spends its time providing oversight and strategic direction for the organization. The employees in the national
office, under the direction of the Executive Director, are responsible for the day-to-day management of the organization
and annual planning efforts. While the time commitment is not as demanding as serving on a local running club or event
board, RRCA Board members must be able and willing to participate in 3 in-person board meetings per year that are held
at locations allowing for visibility within the running industry. RRCA covers travel expenses for travel to board meetings.
One of the in-person board meetings is held at the RRCA Convention, the other two meetings are held late summer and
late fall. If a member cannot attend a meeting in-person, calling into a meeting can be arranged. Board members are
expected to review periodic emails and quarterly reports from the Executive Director, and Board members are expected
to review materials in advance of meetings to be prepared to engage in discussion. Board members may be called upon
to serve on committees or task forces as needed. Board members must be willing to make a financial contribution to the
RRCA. This donation is separate from winning auction items or buying raffle tickets at the RRCA Convention. We would
like your gift to be among your top three donation priorities while you are on the Board, and it should exceed $250 .
Nominations: The Nominating Committee, appointed by President David Cotter, will review all nominations and may
review other candidates as allowed in the Bylaws. A report from the nominating committee to the members will be prepared
and posted with the notice of the Annual Meeting of the Membership in accordance with the bylaws. The names and
qualifications of eligible nominees can be submitted by RRCA club or event members or individual RRCA members, and
may include eligible incumbents. The deadline for nominations is JANUARY 4, 2016.
Additional Information: The report of the nominating committee, which outlines the recommended slate of directors,
shall be shared with the membership by February 2, 2016. At that time other candidates interested in running for a Board
of Directors seat may inform the Executive Director about their intent to run. The names of these individuals in addition
to the recommended slate of candidates will be shared with the membership 30-days in advance of the Annual Meeting
of the Membership. Following the report of the Nominating Committee at the Annual Meeting of the Membership,
nominations of qualified individuals can be proposed from the floor provided the nominee’s written consent has been
obtained or the nominee is present to offer consent at the meeting.
Election: Each position shall be voted on separately by eligible delegates (or their proxies) at the Annual Meeting of the
Membership and will be filled by the candidate receiving the majority of the votes cast.
Nomination Form: All nominations must be postmarked or received by the nomination deadline. Please type the
nomination information on the form below.
2016 RRCA NOMINATION FORM
This is a locked form. You can type information into the gray boxes and save the document as a Word doc or PDF.
1. Information about the Nominee:
Full Name:
Club/Event Affiliation (Name of RRCA Member Club or Event):
Present or past position with local club or event:
RRCA Board Nomination position (select from the pull down menu) :**Select Postion**
Street Address:
City:
State:
Zip:
Phone (main):
Phone (alt):
Email address:
2. Nomination Statement:
Please provide a brief statement (300 words) supporting your nomination. Address the specific qualifications
that support this candidate including specific abilities in communication, marketing, fundraising, or
organizational/leadership skills appropriate for the Board of Directors of a national organization. Outline how
the nominee fulfills the “Eligibility Requirements” outlined above. Outline the person’s experience with their
local club/event including awards, board position(s), and local community involvement. Outline the person’s
experience with the RRCA national organization including any committee service, program involvement,
awards, convention attendance, contributions, etc.
Type nomination statement in the box below. (the box will expand as you type):
3. Information about the Nominator:
Full Name:
Phone (main):
Phone (cell):
Email address:
Relationship/Affiliation with
Nominee:
4. References for Nominee
The nominator is encouraged to provide the names, email address and phone number of two additional people
that may speak on behalf of this candidate.
Name:
Phone:
Email address:
Name:
Phone:
Email address:
5. Include a signed letter or copy of an email of written acceptance of the nomination from the
nominee.
Mail five copies of the completed 2016 RRCA Nomination Form by the deadline to:
David Epstein
10705 HORIZON DR.
Juneau, AK 99801-7626
Or email one PDF copy of the completed 2016 RRCA Nomination Form to: dave1013@gmail.com
Please, DO NOT send nominations to the RRCA National Office. Faxed copies will not be accepted.
The Nominating Committee Chair will send confirmation of receipt of all nomination materials in writing to the
nominator (individual submitting the nomination) and to the nominee.
**RRCA MISSION, VISION & VALUES found at www.rrca.org/about/
*** Basic Responsibilities of Nonprofit Boards
1.
2.
Promote and further the mission and purpose of the organization.
Enhance the organization's public standing. The Board should clearly articulate the organization's mission,
accomplishments, and goals to the public and garner support from the community.
3. Ensure adequate resources. One of the Board's foremost responsibilities is to provide adequate resources
for the organization to fulfill its mission, which includes participating in fundraising efforts.
4. Provide proper financial oversight. The Board must review and approve the annual budget and ensure
that proper financial controls are in place.
5. Recruit and orient new Board Members and assess Board performance. The Board has a responsibility
to articulate prerequisites for candidates, orient new members, and periodically and comprehensively
evaluate its own performance.
6. Ensure legal and ethical integrity and maintain accountability. The Board is ultimately responsible for
ensuring adherence to legal standards and ethical norms.
7. Ensure effective organizational planning. The Board must actively participate in an overall planning
process and monitor the plan's goals.
8. Determine, monitor, and strengthen the organization's programs and services. The Board's responsibility
is to determine which programs are consistent with the organization's mission and to monitor their
effectiveness.
9. Support the chief executive and assess performance. The Board should ensure that the chief executive
has the professional support needed to further the goals of the organization.
10. Create a teamwork environment between the Board, the executive director, staff, volunteers, and the
membership.