Revision 1.0 - January 2002
Are you aware of what SAMSA and the
various Regulations require of you?
The various Acts and regulations place the onus on the owner and in some cases the master as well, to
ENSURE that the vessel and the crew comply with the requirements of the regulations at all times.
The SAMSA surveyors do NOT replace the owners and crew in matters of safety and their main function is to
ensure that the owner, master and crew are in fact making reasonable efforts to apply regulations and maintain
safety standards.
To assist vessel owner/owners representative to manage safety aboard and to demonstrate that
management is playing its part, the following checklist has been compiled for your assistance and
guidance. (Please note that it is not a complete list but covers the main issues.)
THE SURVEYOR WILL REQUEST A COMPLETED FORM FROM THE OWNER/OWNERS
REPRESENTATIVE BEFORE, OR AT THE VERY LATEST, AT THE SURVEY!
Failure to do so is understood to mean that management has not applied themselves to safety management
unless they are able to produce a similar initiative on their part, and the surveyor has been instructed to
terminate the audit/survey.
Owner/Owners Representative Declaration:
I, owner or responsible person of the vessel ...................................................have read and completed this
checklist in preparation for the vessels International Oil Pollution Prevention Survey.
________________________________
Signature
_________________________
Date
MARPOL CONVENTION SHIPS
Note -
The Marpol Convention and Act 2 of 1986 applies to all South African vessels
wherever they may be, however this check list covers ship’s own operational
requirements for tankers over 150 GT and all other vessels over 400 GT. Please refer to
the regulations for cargo requirements.
I.O.P.P. SURVEY
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IMPORTANT NOTICE - SAFE ACCESS
OWNERS/ OPERATORS ARE ADVISED THAT SAMSA REGARDS THE NON-PROVISION OF
SAFE ACCESS TO VESSELS IN A SERIOUS LIGHT. THIS REQUIREMENT IS FOR ALL PERSONS
REQUIRING ACCESS TO VESSELS (NOT JUST SURVEYORS).SAMSA SURVEYORS WILL ISSUE
A “PROHIBITION ORDER”, REQUIRING THAT ALL WORK ON BOARD BE HALTED UNTIL
ACCESS IS PROVIDED TO THE SATISFACTION OF THE SURVEYOR, IF THE NON-PROVISION
OF A SAFE ACCESS IS NOTED AT ANY TIME.
1.
DOCUMENTATION
CHECK
ITEM
CERTIFICATE OF
REGISTRY
NOTES
The original Certificate of Registry must be on board. The information
on the certificate must be correct.
(MSA Sect 13 & 15)
I.O.P.P
CERTIFICATE
Oil tankers of 150 GT and over and every other vessel of 400 GT and
over require an International Oil Pollution Prevention Certificate.
(MARPOL Annex 1,Reg 4 &
5)
OIL RECORD BOOK
(MARPOL Annex 1
Reg 20)
Vessels of 400 GT and over must maintain an oil record book. The
book must be correctly filled in and up to date. Receipts for slops
landed must be kept, Responsible officers are to be able to demonstrate
their knowledge of the content of regulation 20 regarding the Oil
record Book.
Control of Discharge of
oil (Reg 9)
Any discharge into the sea of oil or oily mixtures shall be prohibited
except where the oil content of the effluent without dilution does not
exceed 15 parts per million; and the ship has in operation equipment as
required by Regulation 16 of this Annex.
Storage facilities
(Reg 9)
The Administration shall ensure that it is equipped as far as practicable
and reasonable with installations to ensure the storage of oil residues on
board and their discharge to reception facilities So you can demand
reasonable - but not free - reception facilities.
Discharge Monitoring,
Control System and Oil
Filtering Equipment
Ships < 10 000 GT
Oil filtering equipment of an approved design and shall be such as will
ensure that any oily mixture discharged into the sea after passing through
the system has an oil content not exceeding 15 parts per million.
Ships > 10 000
Any ship of 10 000 tons gross tonnage and above shall be provided with
approved oil filtering equipment, and with arrangements for an alarm and
for automatically stopping any discharge of oily mixture when the oil
content in the effluent exceeds 15 parts per million. It shall be provided
with alarm arrangements to indicate when this level cannot be maintained.
The system shall also be provided with arrangements such as will ensure
that any discharge of oil mixtures is automatically stopped when the oil
content of the effluent exceeds 15 parts per million
Sludge Tanks
(Reg 17)
Ships shall be provided with a tank or tanks of adequate capacity, having
regard to the type of machinery and length of voyage, to receive the oily
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residues (sludges) which cannot be dealt with otherwise.
New ships, tanks shall be designed and constructed so as to facilitate their
cleaning and the discharge of residues to reception facilities. Existing
ships shall comply with this requirement as far as is reasonable and
practicable
Piping to and from sludge tanks shall have no direct connection
overboard, other than the standard discharge connection referred to in
Regulation 19.
Standard Discharge
Connection
(reg 19)
To enable pipes of reception facilities to be connected with the ship's
discharge pipeline for residues from machinery bilges, both lines shall be
fitted with a standard discharge connexion in accordance with the table in
regulation 19
S.O.P.E.P MANUAL
All vessels shall carry on board a shipboard oil pollution
emergency plan approved by SAMSA. and it shall be in
accordance with guidelines* developed by IMO and written in
English (and Afikaans where applicable). The plan shall consist
at least of:
The procedure to be followed by the master or other persons
having charge of the ship to report an oil pollution incident, as
required in Article 8 and Protocol I of the present Convention,
based on the guidelines developed by the Organization
the list of authorities or persons to be contacted in the event of
an oil pollution incident;
a detailed description of the action to be taken immediately by
persons on board to reduce or control the discharge of oil
following the incident; and
the procedures and point of contact on the ship for co-ordinating
shipboard action with national and local authorities in combating
the pollution.
(MARPOL Annex 1
Reg 26)
(a)
(b)
(c)
(d)
Disposal of Garbage at
sea (Reg 3 & 9)
All vessels to have the contents of Regulation 3 clearly and visibly posted
for the crew to see.
Garbage Management
Plan (Reg 9)
Every ship which is certified to carry 15 persons or more engaged in
voyages to ports or offshore terminals under the jurisdiction of other
Parties shall have a Garbage Plan and Garbage Record Book in the
prescribed form.(i.e Any vessel with an area of operation outside of our
EEZ)
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