Corpus Christi College
Cambridge
Job Description
Job Title:
Part-time Administrative Assistant
Responsible to:
Bursary and HR
Purpose of Job:
To provide Administrative Support to the Bursary
and HR
Duties & Responsibilities:
Bursary

Administration for the Executive and Governing Body Meetings (4 per term from
October 2014). This includes the extensive photocopying of papers and efficient
and timely distribution of papers to the committee members

Maintaining College circulation lists and labels, telephone and email lists

Administration and coordination of the May Week Concert each year

Assisting with the Fellows’ Guest Room Bookings and Chapel Bookings using
Forum

Coordination of Advent Carol Service and Chapel Officer Dinner invites on an
annual basis

Administration for posters and flyers for the Chapel on an ad-hoc basis

Assisting College Secretary with the administration of weekly service sheets for
Holy Communion and Evensong

To undertake such other duties as may reasonably be required in this position.
HR
Providing a high standard of confidential administrative support to the HR
Manager including:

Recruitment administration including advertising all vacancies, sending out
application forms, collating all responses, sending out invite letters for interview
and rejection letters

Updating staff lists including UKBA passport/right to work in the UK, staff
headcount, casuals and temporary staff, holidays, absence and DBS checks.

Assisting the HR Manager with ad-hoc projects and other related duties that arise
from the nature and character of the position.
Part-time Admin Assistant - 2014
Person Specification
Knowledge/
Qualifications


Experience

Essential Criteria
Formal secretarial
qualification
Sound knowledge of
Microsoft Office especially
Word, Excel and
PowerPoint
Desirable Criteria
 RSA Stage 2 or 3 or
equivalent
Proven administrative and
secretarial experience


Skills/Abilities




Working knowledge
of committees and
associated
paperwork.
Knowledge of HR
Highly organised
Professional with ability to
demonstrate tact,
diplomacy and patience
Highly developed
interpersonal skills
Ability to exercise
complete discretion and
confidentiality at all times
Issued by Department Head
……………………………………Name
……………………………………Signature
…………………………………….Date
Accepted and Understood by Postholder…………………………………….Name
…………………………………….Signature
…………………………………….Date
This job description will be reviewed periodically when additions and amendments may be made.
Part-time Admin Assistant - 2014