UCLA RFP #7056 - RFID/RTLS - CLARIFICATIONS - Part 1
General Questions
Question: Will UCLA conduct an onsite day prior to the proposal due date?
UCLA RESPONSE: This is not planned. UCLA retains the option to schedule such a session
with finalist vendors at the appropriate time if it appears in the University’s best interests.
Question: Will UCLA be providing floor plans prior to the proposal due date?
UCLA RESPONSE: This is not planned. UCLA will likely provide these to finalist vendors or
selected vendors at the appropriate time.
Question: What are the buildings (and square footage) of the areas that need coverage?
UCLA RESPONSE: …..
Westwood-Area Buildings
 RRUCLA - 1,258,821 / 11 floors
 Wasserman (1st floor) – 19,015 sf / 1 floor
 Medical Plaza 100 – 163,898 sf / 7 floors
 Medical Plaza 200 – 358,579 sf / 8 floors
 Medical Plaza 300 – 102,315 sf / 5 floors
 Garage areas needing location/way finding (power and Wi-Fi capabilities limited)
o RRUCLA and Medical Plaza visitor parking only
o 3 levels of patient parking
 Level 1 103,280 sf
 B1 114,357 sf
 B2 174,922 sf
o Access to patient parking
 ER – 1st floor RR
 Mattel’s Children’s’ Hospital Entrance 1st floor RR
 RRUCLA – Level P (B2 out of hospital)
 Medical Plaza turnabout exits (levels 1, B1, B2)
 Parking Structure 1 out the back of Medical Plaza (levels 1, B1, B2)
Santa Monica-Area Buildings
 SMUCLA Medical Center – 521,523 sf / 7 floors
 SM Medical Office Building Surgery Center – 8,670 sf
Question: What is the number of procedure rooms and emergency department beds?
UCLA RESPONSE: …..
Westwood-Area Buildings
RRUCLA
 OR – 23
 PTU (Pre-treatment) – 24
 PACU (Post-Anesthesia) - 24
 TRU (Transitional Recovery) - 22
 MPU (Medical Procedure Unit) - 6
 IR (Interventional Radiology) - 6
1
UCLA RFP #7056 - RFID/RTLS - CLARIFICATIONS - Part 1


Cath Lab – 7
31 licensed ED bed bays with 8 overflow beds in Spring 2016
WW Medical Plaza Surgery Center
 surgery rooms - 10
 procedure rooms - 4
 Pre-op - 10
 Post-op - 17
Santa Monica-Area Buildings
SMUCLA
 OR – 16
 PTU - 17
 PACU - 7
 IR (Interventional Radiology) - 1
 Cath Lab – 1
 Shared room (IR / CL) - 1
 21 licensed ED bed bays
SM Medical Office Building Surgery Center
 Procedure rooms – 8
 Pre-op – 8
 Post-op - 14
RFP Introduction
Question: What stakeholders will be a part of the evaluation, and what interest groups do they
represent?
UCLA RESPONSE: Stakeholders may include representatives from all of the applicable areas
including Materials Management, Facilities, Nursing Operations, OR, Interventional areas,
infection prevention, technology, the clinical labs.
RFP Tabs
Question: Tab 3, Item 6.0 Could you please clarify this requirement?
UCLA RESPONSE: UCLA acknowledges that many vendors’ RFID/RTLS solutions may
include components or software manufactured or developed outside the United States. UCLA
expects vendors to certify that all work done directly and specifically on UCLA’s implementation
shall be performed in the United States. Further, any on-going maintenance and/or support
activities for the installed solution (including telephone and on-line support) shall be handled by
workers located within the US.
2
UCLA RFP #7056 - RFID/RTLS - CLARIFICATIONS - Part 1
Question: What is the minimum number of use cases that a vendor can bid on?
UCLA RESPONSE: Providers may respond to as many or as few use cases as are covered
effectively by their proposed solution(s). UCLA retains the right to make multiple awards of
business if necessary to cover the scope finally selected and implemented. However, the
evaluation team may look more favorably at solutions which may be effectively implemented
over a large number of the listed use categories or use cases.
Question: What type of tag technology and accuracy is required?
UCLA RESPONSE: The level of accuracy and tag technology required is a function of what is
necessary to capture targeted data for each use case. For instance, room-location level
accuracy is more relevant in the Emergency Department than in an equipment store room.
UCLA expects vendors to propose the tag technology and accuracy level that would provide the
best functionality for the use case while at the same time optimizing the University’s return on
investment.
Question: What is the expected timeline for project rollout?
UCLA RESPONSE: UCLA anticipates that this will be a phased implementation beginning in
Fiscal Year 2017 (beginning July 1, 2016). Later phases will likely extend into succeeding fiscal
year as budgeting, technology and operational readiness may require.
Question: Are there any policies, agreements, regulations or statutes that prevent or prohibit
staff members from wearing a traceable badge or tag?
UCLA RESPONSE: No tagging of staff is permitted in UCLA’s current business and regulatory
environment.
Question: Which information system will the location data be fed into? For ED, OR,
Radiology?
UCLA RESPONSE: The Epic modules (e.g. Radiant, OpTime, ASAP) for each of these areas.
Question: Tab 6, Section B, Item Number 2.0 – It appears this question is incomplete. Could
you please provide the full question?
UCLA RESPONSE: Provide the on-site back-end hardware requirement for the proposed
solution (if applicable) in a single- sheet format in the proposal. Clearly state whether the
solution is also available in either a Software-as-a-Service or instance model.
Question: Some text appears in red – Does that signify something respondents need to be aware
of?
UCLA RESPONSE: No.
Question: We work with one or several partner organizations to fulfill certain specific
requirements, such as hardware or installation services. What is the ability to offer our proposal
as a consortium with one or several partners?
UCLA RESPONSE: UCLA expects that vendors will propose a turn-key solution for the scope
selected by UCLA. If vendors wish to partner, one vendor would propose the solution and act as
the lead agent. This lead agent would be responsible for all subcontractors, meeting project
milestones and installed system performance.
3
UCLA RFP #7056 - RFID/RTLS - CLARIFICATIONS - Part 1
FURTHER CLARIFICATIONS MAY BE POSTED IN THE COMING WEEK – NO
EXTENSIONS OR DELAYS ARE ANTICIPATED IN THE DEADLINE FOR VENDOR
PROPOSALS.
4