Partners in Planning for Healthy Living
Surveillance / Knowledge Exchange Working Group
Meeting Minutes – August 13th, 2009
Location: Gimli Community
Health Center, Multipurpose
Room A & B
Time:
9:30-12:00 p.m.
Chair:
Catherine Hynes
PRESENT: Catherine Hynes, Tannis Erickson, Nancy McPherson, Jody Allan, Jane Griffith, Margie Kvern, Bo
Kinasavych, Rolf Puchtinger, Heather Sparling, Laura Plett, Elizabeth Harland, Liliana Rodriguez
(visiting) and Kate McGarry (visiting)
VIA TELECONFERENCE: Cathy Steven, Chunli Gu, Ales Morga, Erin Schillberg
REGRETS: Betty Kozak, Sande Harlos, Laura Donnatelli
RECORDER: Elizabeth Harland
Subject
Discussion
1.0
Call to Order/
Welcome/
Introductions
Catherine Hynes called the meeting to order at
9:45 a.m. and attendance was taken.
2.0
Approval of Agenda
Agenda accepted as circulated.
3.0
Review of the
Minutes
Minutes were reviewed (1 spelling correction
made) and accepted for July 6th, 2009 meeting.
4.0
Business Items
4.a
S/KEWG Work Plan
4. b
Surveillance
definition, Integrated
Knowledge System
Document1
Next steps
By whom
- Continued from July 6th. Edits were made by
the group and recorded by Cathy Hynes.
Revised Work Plan to be
distributed.
Cathy Hynes
- Need to determine what we want this
document to accomplish, what our purpose is.
Need to give the document context.
We’re almost re-writing the Integrated
Knowledge System of ’06 (require footnote to
source document); need Barb and Dexter’s
permission.
Laura to e-mail out definition for
knowledge development and
exchange.
Laura Plett
Tannis to e-mail out 4-pager
after getting Barb and Dexter’s
permission.
Tannis Erickson
1
Subject
Discussion
Next steps
By whom
4. c / i
YHS Data Sharing
Agreement
- Agreement addendum team has not met yet
(members include Heather, Bo, Jane, Erin,
Trish as a resource).
- Data Sharing Agreements almost done. Only
Winnipeg’s is outstanding (those not directly
involved are stopping things up).
- Once Winnipeg signs the data sharing
agreement, hopefully we will be ready to brief
the ministers.
YHS Data Sharing Addendum
committee to meet and consider
necessary items required in a
Data Sharing Agreement
Addendum
Heather Sparling
4. c / ii
YHS Provincial Roll-Up
Report
- YHS Roll-up Committee has not meet at this
point, committee was formatted at the meeting
held on July6,/09
- Kate McGarry has assumed the position held by
Carly Legget, she has drafted a template for
the provincial report. It is ready to be
presented to others to get feedback. It will
contain a provision about the non-comparability
due to non-age-standardization.
YHS Roll-up Committee to meet
to look at format, content and
toolkit for use with the report.
They will also develop draft
protocols and procedures for the
release of the provincial report
for review
Jane Griffith
Tannis Erickson
Jody Allan
Liliana Rodriguez
Chunli Gu
Kate McGarry
Confirm participation of both
Laura Donnatelli and Rolf
Puchtinger on the committee
based on their availability
Kate McGarry
Report template to be shared
with the members
4. c / iii
Public Use File
- Once the YHS provincial roll-up process is
completed, the YHS Roll-up Committee will
then look at the development of a public use
file.
4. c / iii
YHS – The French
Report
- Annie (from Conseil Communaute de Sante) is
agreeable with how the other RHAs have
produced the report. She will distribute to the
Division Scolaire Franco-Manitobaine.
- Annie would like someone to present at a
French conference in Montreal in November.
Potential candidates include (1) Claudette La
Haie from Central RHA, (2) Fiona Jeffries, and
(3) Francine Desroches.
Document1
Jane to contact these people.
Jane will send out conference
information to S/KEWG members
as well as potential presenters.
Jane Griffith
2
Subject
Discussion
Next steps
By whom
4. c / iv
Waterloo Policy
Evaluation Project
- Tabled due to time
Update at next meeting
Jane Griffith
4. c / v
CDPI Funding Request
- Tabled due to time
Update at next meeting
Tannis Erickson
Discussion on the use of funds to
cover travel costs and or
telephone conference calling
charges for members attending
meetings
4. d
CDPI Provincial
Training Plan Update
- Tabled due to time
Betty Kozak
- Tabled due to time
Update at the next meeting /
review of partnership
opportunities with CDPI to cover
costs related to YHS training
sessions
Update at the next meeting
4. e
CCS KEN Towards
Evidence-Informed
Practice Project
Update
4. f
Canadian Alliance for
Regional Risk Factor
Surveillance (CARRFS)
- Tabled due to time
Update at next meeting
Jane Griffith
Tannis Erickson
Catherine Hynes
4. g
Canadian Partnership
Against Cancer Update
(CLASP – Youth Health
Knowledge Exchange
Network; CAPTURE)
- Tabled due to time
Update on the CLASP – Youth
Health Knowledge Exchange
Network proposal
Jane Griffith
Update on CAPTURE
Cathy Steven
5.0
New Business
5. a
Committee Structure
and Membership
- Tabled due to time
5. b
YHS Knowledge
Exchange Working
Group
- Tabled due to time
5. c
Manitoba Risk Factor
- Tabled due to time
Document1
Laura Plett
3
Subject
Discussion
Next steps
By whom
Meeting Notice to be sent
including each of the following
items:
- agenda
- Draft #6 of workplan
- Draft of organizational
structure chart
Catherine Hynes
Surveillance Working
Group (MRFSS)
5. d
Chronic Disease
Prevention
Sustainability
Committee
- Tabled due to time
5. e
Adult Survey Working
Group
- Tabled due to time
5.f
Other Items
- Tabled due to time
6.0
Roundtable
7.0
Next Meeting date
and future agenda
items
- Tabled due to time
- Next meeting to be held August 24th at the
Canadian Cancer Society Manitoba Division
(193 Sherbrook St. Winnipeg)
8.0
Adjournment
Meeting was adjourned at 12:00 p.m.
Document1
4